--- title: "REQUEST FOR BIDS FOR A LEASE TO RUN AN INDOOR CAFE AND OUTSIDE TERRACE ON WHICH TO SITE TABLES & CHAIRS" ocid: "ocds-b5fd17-5e643a44-4819-4958-b18a-42253e7e8991" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5e643a44-4819-4958-b18a-42253e7e8991" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5e643a44-4819-4958-b18a-42253e7e8991.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5e643a44-4819-4958-b18a-42253e7e8991.json" source: "Contracts Finder" current_stage: "Planning" buyer: "ALDENHAM PARISH COUNCIL" published: "2023-07-03" --- # REQUEST FOR BIDS FOR A LEASE TO RUN AN INDOOR CAFE AND OUTSIDE TERRACE ON WHICH TO SITE TABLES & CHAIRS Buyer: ALDENHAM PARISH COUNCIL Current stage: Planning OCID: ocds-b5fd17-5e643a44-4819-4958-b18a-42253e7e8991 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5e643a44-4819-4958-b18a-42253e7e8991) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5e643a44-4819-4958-b18a-42253e7e8991.json) ## Summary The Aldenham Parish Council has issued a tender titled "REQUEST FOR BIDS FOR A LEASE TO RUN AN INDOOR CAFÉ AND OUTSIDE TERRACE ON WHICH TO SITE TABLES & CHAIRS" in the food, beverages, tobacco, and related products category. The procurement stage is currently in the planning phase. The engagement end date is set for 14th August 2023. The tender aims to lease out the operation of a café and terrace, located in Radlett, England. Interested parties should submit electronic copies by 5pm on Monday 14th August 2023 and hard copies by Noon on the same day. This tender opportunity presented by Aldenham Parish Council is suitable for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations. Businesses in the hotel, restaurant, and retail trade services sector would find this opportunity well-suited for growth. Prospective bidders are expected to provide detailed business plans, commitment to quality service provision, and a marketing strategy to promote the café facility locally. The successful tenderer will have the opportunity to collaborate in designing the café space and terrace, as well as demonstrate financial viability and relevant business experience. ## Notice APC have obtained planning permission for provision of the cafe and outside terrace https://www6.hertsmere.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=RJBQGXIFN0500). This is a considerable capital expense, so before APC commits to this it wishes to enter into a lease agreement with a competent and solvent operator. Once appointed the cafe operator will become part of the 'design team' involved in designing the fitting out, and in particular the kitchen area. Lease As a requirement of the lease the cafe operator will be expected, in addition to operating and managing the cafe to * Specify the initial fit out requirements to be incorporated during the design phase. The operator will be required to fund all items beyond utility connections. Painted walls and suitable flooring will be provided by APC. * Open/Lock, clean and maintain the separate toilet block in the recreation ground opposite the MUGA. * Collaborate with APC regarding any events they hold or any groups who hire Phillimore Recreation Ground for activities (within reason). APC hold regular events in Phillimore Rec as well as make it available for local schools and clubs for such events as sports days. The panel will look to consider (please refer to tender document for full list) * Commitment to provide a well-used and high quality cafe that is valued by the public. This will need to compete with other cafe outlets on the High Street nearby, but has the advantage of free parking and beautiful surrounds. * Realism and practicality of business plan both financially and in terms of relevant business experience. * Please include a detailed marketing plan on how you will promote the facility locally. Demonstrate you will set aside marketing funds to drive revenue at this location. * It is expected that a commercial rent will be offered for the lease of the cafe by the successful tender, which will reflect the property and surrounds being offered, and to reflect the other obligations. * It is also expected that a separate fee is proposed for the licence of the terrace on which tables and chairs can be placed. * APC are prepared to consider offers that include an initial rent free period. * Acknowledgement that there is a commitment to sign the lease before the cafe is built and that the operator will be part of the design team at RIBA stage 4. Responses should contain * The rent offered for the lease. * An outline business plan. An electronic copy of the tender should be emailed to manager@aldenham-pc.gov.uk by the deadline of 5pm on Monday 14 August 2023. A signed copy of the tender document should be sent to: - TENDER DOCUMENTS - PHILLIMORE REC IMPROVEMENTS PROJECT - PHASE 1 - CAFE OPERATOR c/o Mr. P Evans Aldenham Parish Council First Floor, The Radlett Centre 1 Aldenham Avenue RADLETT WD7 8HL The hard copies of your tender document should be received by Noon (Mid-Day) 14 August 2023. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6a5ae46c-08e1-4eea-a799-4ece48fe731e | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Jul 2023 | | Submission deadline | Not specified | | Future notice date | 14 Aug 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ALDENHAM PARISH COUNCIL | | Locality | RADLETT | | Post town | Watford | | Postcode | WD7 8HL | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH27 South West Hertfordshire | | Local authority | Hertsmere | | Electoral ward | Aldenham East | | Westminster constituency | Hertsmere | | Delivery location | Not specified | ## CPV Codes ### Divisions - 15 - Food, beverages, tobacco and related products - 55 - Hotel, restaurant and retail trade services ### Codes - 15000000 - Food, beverages, tobacco and related products - 55000000 - Hotel, restaurant and retail trade services ## Release History - 3 Jul 2023 at 12:44 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/6a5ae46c-08e1-4eea-a799-4ece48fe731e ## Documents - https://www.contractsfinder.service.gov.uk/Notice/6a5ae46c-08e1-4eea-a799-4ece48fe731e 3rd July 2023 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/e8c43367-dc88-4aed-81c5-dcf9ec223844 Cafe Operator ## Notice URLs - http://www.aldenham-pc.gov.uk - https://www6.hertsmere.gov.uk/online-applications/applicationDetails.do?activeTab=documents&keyVal=RJBQGXIFN0500 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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