---
title: "Document Storage and Retrieval Services"
ocid: "ocds-b5fd17-5ee3515e-dc36-4c7d-9474-125ad6619773"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5ee3515e-dc36-4c7d-9474-125ad6619773"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5ee3515e-dc36-4c7d-9474-125ad6619773.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-5ee3515e-dc36-4c7d-9474-125ad6619773.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LEICESTERSHIRE COUNTY COUNCIL"
published: "2024-04-11"
---

# Document Storage and Retrieval Services

Buyer: LEICESTERSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-5ee3515e-dc36-4c7d-9474-125ad6619773

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5ee3515e-dc36-4c7d-9474-125ad6619773)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5ee3515e-dc36-4c7d-9474-125ad6619773.json)

## Summary

The Leicestershire County Council awarded a contract for "Document Storage and Retrieval Services". The council required a supplier to securely store physical files, mainly paper files with an urgent delivery service. The tender, valued at £504,000, was procured via the ESPO Framework 390_22 Document Management Solutions. The contract period is from April 1, 2024, to March 31, 2029.

This tender presents a business opportunity for companies providing document storage, retrieval, and management services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) would be suited to compete. The Leicestershire County Council, the buying organisation, based in Leicester, East Midlands, initiated this tender under the "services" category. The tender deadline for submissions was July 5, 2023.

## Notice

Leicestershire County Council required a supplier that can safely secure storage for physical files, mainly paper files but some photographs and negatives which require a temperature-controlled environment. The Council has approximately 350,000 files in off-site storage, held in 23,000 boxes. This is likely to decrease gradually over time as rates of destruction increase. The Council requires a delivery and pick-up service available each working day but with the flexibility to restrict the service to specified days as required, files to be delivered and picked up between 08:30 and 10:00 at the latest. The Council also requires an urgent order service by which files should be delivered to County Hall within 2 hours of being requested. There should be an out of hours (emergency) service available. The Council requires a secure and confidential file and box destruction service, with a reasonable turnaround time and with the timely provision of destruction certificates. The Council indexes files using their own system at box and file level. The Council requires a web-based ordering and tracking interface with the off-site storage supplier. Procured via further competition ESPO Framework 390_22 Document Management Solutions.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0c19fda3-f6fb-454d-bf26-0c020fd9730c |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Apr 2024 |
| Submission deadline | 5 Jul 2023 |
| Future notice date | Not specified |
| Award date | 27 Mar 2024 |
| Contract period | 31 Mar 2024 - 31 Mar 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £504,000 |
| Lots value | Not specified |
| Awards value | £504,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LEICESTERSHIRE COUNTY COUNCIL |
| Locality | LEICESTER |
| Post town | Leicester |
| Postcode | LE3 8RA |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF22 Leicestershire CC and Rutland |
| Local authority | Blaby |
| Electoral ward | Glenfield Faire |
| Westminster constituency | Mid Leicestershire |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | STOR-A-FILE |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 48311100 - Document management system
- 63121000 - Storage and retrieval services
- 72300000 - Data services
- 72512000 - Document management services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services

## Release History

- 11 Apr 2024 at 13:18 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0c19fda3-f6fb-454d-bf26-0c020fd9730c

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/0c19fda3-f6fb-454d-bf26-0c020fd9730c
  11th April 2024 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.eastmidstenders.org/index.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5ee3515e-dc36-4c7d-9474-125ad6619773. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5ee3515e-dc36-4c7d-9474-125ad6619773.json.