---
title: "STFC IT17510 Video Conferencing MCU Replacement"
ocid: "ocds-b5fd17-5fdbf67a-be01-4711-b209-74a418df2214"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5fdbf67a-be01-4711-b209-74a418df2214"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5fdbf67a-be01-4711-b209-74a418df2214.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-5fdbf67a-be01-4711-b209-74a418df2214.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UK SHARED BUSINESS SERVICES LIMITED"
published: "2018-03-23"
---

# STFC IT17510 Video Conferencing MCU Replacement

Buyer: UK SHARED BUSINESS SERVICES LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-5fdbf67a-be01-4711-b209-74a418df2214

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## Summary

The procurement process for the "STFC IT17510 Video Conferencing MCU Replacement" is being conducted by the UK Shared Business Services Limited (UK SBS). This procurement relates to the industry category of data-processing machines (hardware) and is set in Swindon, England. Currently at the award stage, this contract has a total value of £99,598, with a duration beginning on 14 March 2018 and concluding on 2 March 2021. The procurement method is an open procedure below the threshold, with the deadline for bid submissions having been on 14 February 2018.

This opportunity is particularly well-suited for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) involved in video conferencing technology, hardware systems, and IT solutions. Businesses that provide video-conferencing bridging capabilities, interoperability solutions, or hardware installation services should consider competing for this contract, as it involves the replacement of existing video conferencing infrastructure and aims to ensure future scalability and connectivity for advanced communication technologies.

## Notice

****The final date and time for submission of bids is 14/02/2018 @ 16:00hrs. Do not apply directly to the buyer, bids are to be submitted through the CCS e-sourcing suite**** STFC have a requirement for the supply of a Video-Conferencing Bridging and Interoperability capability that will: * Replace 4 existing virtual video-conferencing rooms, * Allow interworking between all common desktop and video-conferencing clients, * Provide a structured capability for adding connectivity for new types of desktop and video-conferencing client in the future, and * Provide a secure, reliable, and enduring platform. This Bridging and Interoperability capability will replace the existing single physical basic Cisco MCU (Multi-point Control Unit) Bridge with resilient virtual device(s) within STFC Digital Solution's Hyper-V (Microsoft) virtual environment. An initial base capacity of 20 video-conferencing ports ports and appropriate Virtual Meeting Rooms (VMR's) for 3 years is required. This contract will have the option to extend for a further 2 x 1 year periods, the total contract value including possible extension shall not exceed PS125,000.00 excluding VAT. Note : Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control Additional information: Do not apply directly to the buyer, bids are to be submitted through the CCS e-sourcing suite As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing Expressionofinterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section. Note : Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4577e8c9-a636-4413-bc9f-5c3338fc7ba0 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Mar 2018 |
| Submission deadline | 14 Feb 2018 |
| Future notice date | Not specified |
| Award date | 12 Mar 2018 |
| Contract period | 14 Mar 2018 - 2 Mar 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £99,598 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UK SHARED BUSINESS SERVICES LIMITED |
| Locality | SWINDON |
| Post town | Swindon |
| Postcode | SN2 1FF |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Rodbourne Cheney |
| Westminster constituency | Swindon North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AVM IMPACT |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 51 - Installation services (except software)

### Codes

- 30210000 - Data-processing machines (hardware)
- 44316400 - Hardware
- 51611100 - Hardware installation services

## Release History

- 23 Mar 2018 at 11:21 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4577e8c9-a636-4413-bc9f-5c3338fc7ba0
- 31 Jan 2018 at 17:35 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7cf0391d-7108-4049-b39c-d1e6c625340d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4577e8c9-a636-4413-bc9f-5c3338fc7ba0
  23rd March 2018 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/7cf0391d-7108-4049-b39c-d1e6c625340d
  31st January 2018 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/d3c3e7e2-56d6-4a68-9a32-27d9b7425337
  IT17510 AW5.2 Price Schedule.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/126445bd-c3e5-4c7e-bd0d-4387fa72744e
  IT17510 Terms and Conditions.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/bd6af22c-ab17-4a3d-91a9-6ff05cacb357
  IT17510 ITQ Invitation to Quote questions.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/879da323-724f-4166-8473-5d3132a6a5fd
  IT17510 ITQ Invitation to Quote.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/d3751976-a494-4bd7-bb78-b42a589adc68
  Bidder - Logging into Emptoris for the first time V1.0.pdf
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/dd595fbb-539f-42a7-9339-1bcb102f5b3a
  Bidder Training V1.0.pdf

## Notice URLs

- https://gpsesourcing.cabinetoffice.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5fdbf67a-be01-4711-b209-74a418df2214. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5fdbf67a-be01-4711-b209-74a418df2214.json.