--- title: "Event production services" ocid: "ocds-b5fd17-5feaf2b0-3f07-442b-8875-1368334900a6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-5feaf2b0-3f07-442b-8875-1368334900a6" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-5feaf2b0-3f07-442b-8875-1368334900a6.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-5feaf2b0-3f07-442b-8875-1368334900a6.json" source: "Contracts Finder" current_stage: "Tender" buyer: "KNOWLEDGE TRANSFER NETWORK LIMITED" published: "2022-01-04" --- # Event production services Buyer: KNOWLEDGE TRANSFER NETWORK LIMITED Current stage: Tender OCID: ocds-b5fd17-5feaf2b0-3f07-442b-8875-1368334900a6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-5feaf2b0-3f07-442b-8875-1368334900a6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-5feaf2b0-3f07-442b-8875-1368334900a6.json) ## Summary The contract opportunity for "Event Production Services" has been issued by Innovate UK KTN, with a focus on providing exhibition design, installation, and management for a significant event scheduled at NEC Birmingham on 30 March 2022. Located in the West Midlands, the tender currently falls under the 'goods' procurement category and involves an open procedure below the threshold. Interested parties must submit their quotations by 1 February 2022, and the contract will commence on 4 February 2022, lasting until 31 March 2022. The total budget for this procurement is £99,000, inclusive of VAT, with an expected attendance of 1,000 to 1,500 delegates at the event. This tender presents a valuable opportunity for businesses specialising in event management, exhibition design, and logistical support. Small and medium-sized enterprises (SMEs) as well as voluntary community and social enterprises (VCSEs) are particularly well-suited to compete for this contract, as the procurement encourages diverse participation. Companies that can demonstrate their expertise in managing large-scale events, including handling registration, catering, and creating engaging exhibition spaces, will find this an excellent avenue for growth and business expansion. ## Notice Innovate UK KTN is seeking quotes to provide exhibition design, installation and management for a flagship event at NEC Birmingham on 30 March 2022. This event will include approx 15 individual events co-located, each with its own presentation room but all coming together in one central area (Hall 8) to provide a networking and showcasing opportunity. Hall 8 is a blank canvas so we require suppliers to fit out the space as detailed below. We expect 1,000-1,500 delegates. They will come to Hall 8 on arrival for registration and refreshments. They can look around the exhibition before hearing a welcome address on the main stage. Delegates will go to their allocated conference room and return to the Hall at lunchtime. Afternoon will be dedicated to networking, exhibition and pitches to investors on the main stage. Access to the Hall is available from 12.01am 29 March until 11.59pm 30 March. We would like exhibitors to set up afternoon/ early evening on 29 March. Delegates will arrive from 9am on 30 March and vacate by 5pm when break down can begin. 1. Registration Registration kiosks for 6-10 members of staff. Kiosks to accommodate badge printing equipment (to be supplied by Innovate UK KTN) - printers and i-Pads. Shelving underneath for storage of badge stock and router for the equipment. 2. Cloakroom Discreet cloakroom required near to the registration area. 3. Catering Trestle tables for the catering stations will be provided by the onsite catering team. Plans should include space for multiple catering stations around the Hall. 4. Networking Plans should include either one dedicated central networking zone or multiple zones throughout the Hall. This area will be used for both pre-booked 1:1 meetings, as well as informal meetings. To meet accessibility requirements, this space(s) should include some seating. 5. Exhibition Space needs to feature 8 exhibition zones, 7 of which will accommodate 10-15 exhibitors each provided with a simple counter and optional backdrop (branding optional). Lighting is not required however access to electricity may be needed. One of the exhibition zones is larger and will need to accommodate up to 30 exhibitors matching the spec above, plus an open floor area for larger scale demonstrators, e.g. vehicles. This area should be positioned with easy access to the vehicle access entrances to Hall 8. Each exhibition zone needs to be easily identified whether this be through different coloured carpet, floor stickers, colour coded stands, physical or digital signage etc. 6. Main stage The NEC AV partner will provide the staging and AV. Your proposal should include space and positioning of this only with sufficient space around the stage for standing with bench seating for those with accessibility needs. Apply with your company details, suitability and experience, how you would approach the job, floor plans and concepts and itemised costs against each main element. Max budget PS99k inc VAT. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/6663d511-5541-49bc-9095-c53660f3933d | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Jan 2022 | | Submission deadline | 1 Feb 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 4 Feb 2022 - 31 Mar 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £99,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KNOWLEDGE TRANSFER NETWORK LIMITED | | Locality | LONDON | | Post town | North London | | Postcode | N1 0QH | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI43 Haringey and Islington | | Local authority | Islington | | Electoral ward | St Mary's & St James' | | Westminster constituency | Islington South and Finsbury | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79952000 - Event services ## Release History - 4 Jan 2022 at 14:37 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6663d511-5541-49bc-9095-c53660f3933d - 4 Jan 2022 at 14:34 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6663d511-5541-49bc-9095-c53660f3933d - 4 Jan 2022 at 14:30 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/6663d511-5541-49bc-9095-c53660f3933d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/6663d511-5541-49bc-9095-c53660f3933d 4th January 2022 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/47ae4fbb-25c7-426c-a677-752240e4c7a9 NEC Hall 8 Floor Plans ## Notice URLs - http://www.ktn-uk.org ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-5feaf2b0-3f07-442b-8875-1368334900a6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-5feaf2b0-3f07-442b-8875-1368334900a6.json.