--- title: "Electronic Document Management System - AWARD" ocid: "ocds-b5fd17-6095d40a-b2c7-4c50-b3ef-80c733b8abe1" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6095d40a-b2c7-4c50-b3ef-80c733b8abe1" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6095d40a-b2c7-4c50-b3ef-80c733b8abe1.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6095d40a-b2c7-4c50-b3ef-80c733b8abe1.json" source: "Contracts Finder" current_stage: "Award" buyer: "THIRTEEN HOUSING GROUP LTD" published: "2020-02-10" --- # Electronic Document Management System - AWARD Buyer: THIRTEEN HOUSING GROUP LTD Current stage: Award OCID: ocds-b5fd17-6095d40a-b2c7-4c50-b3ef-80c733b8abe1 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6095d40a-b2c7-4c50-b3ef-80c733b8abe1) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6095d40a-b2c7-4c50-b3ef-80c733b8abe1.json) ## Summary The public procurement process involved the Thirteen Housing Group Ltd, a prominent landlord in the North East, with the contract for an Electronic Document Management System officially awarded on 10 February 2020. This award signifies the completion of an open procedure tender period that ended on 3 January 2020. The services sought under this contract are critical for enhancing document management capabilities within the organisation, which manages over 33,000 properties in the Tees Valley area. The contract is set to commence on 3 February 2020 and will continue for three years, concluding on 2 February 2023. This procurement opportunity is particularly advantageous for businesses specialising in software solutions and information systems, especially those that can provide a robust Electronic Document Management System that aligns with document retention guidelines. Small and medium-sized enterprises are encouraged to explore participation, as the tendering process aimed to engage a diverse range of service providers. The clear focus on improving operational efficiency in a community-focused organisation like Thirteen Housing Group represents a significant opportunity for growth and collaboration within the relevant sectors. ## Notice At Thirteen we are a caring landlord, housing developer and a social purpose business that uses our commercial expertise to meet our priorities. Thirteen are the largest landlord group in the North East, owning and managing more than 33,000 properties in the Tees Valley area. Our 1,500 employees reach out to more than 70,000 customers, putting them at the heart of everything we do to help us shape the business. We strive to be our best and constantly make improvements. Our reason for being is to provide good quality homes and support for those in housing need. We have a wealth of experience and capacity, strong partnerships and we are dynamic and flexible in finding solutions. Further information is available on the Group's website www.thirteengroup.co.uk This tender is for a new Electronic Document Management System (hereinafter "the Service") to Thirteen Housing Group Limited a registered community and benefit society under number 7522 whose registered office is at Northshore, North Shore Road, Stockton-on Tees TS18 2NB The purpose of this tender is to provide all interested parties with the opportunity to propose an accurately priced solution for the provision of an Electronic Document Management Service in accordance with the Specification of requirements, terms and conditions of contract. Our current Electronic Document Management system has reached end of life. A universal EDM system is required that meets both document retention guidelines and is fit for purpose across the business. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/08b13be5-9e74-4a1d-8c57-9000bdfba3c1 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Feb 2020 | | Submission deadline | 3 Jan 2020 | | Future notice date | Not specified | | Award date | 10 Feb 2020 | | Contract period | 3 Feb 2020 - 2 Feb 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THIRTEEN HOUSING GROUP LTD | | Locality | TEESSIDE | | Post town | Cleveland | | Postcode | TS18 2NB | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC3 Tees Valley | | ITL 3 | TLC31 Hartlepool and Stockton-on-Tees | | Local authority | Stockton-on-Tees | | Electoral ward | Stockton Town Centre | | Westminster constituency | Stockton North | | Delivery location | TLC North East (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | SOFTWARE BOX | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 10 Feb 2020 at 12:16 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/08b13be5-9e74-4a1d-8c57-9000bdfba3c1 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/08b13be5-9e74-4a1d-8c57-9000bdfba3c1 10th February 2020 - Awarded contract notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6095d40a-b2c7-4c50-b3ef-80c733b8abe1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6095d40a-b2c7-4c50-b3ef-80c733b8abe1.json.