--- title: "4442.EFM.JR.25 - Alarm Receiving Software and Maintenance" ocid: "ocds-b5fd17-60a35679-89bf-4812-bd6b-509c0f3c119d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-60a35679-89bf-4812-bd6b-509c0f3c119d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-60a35679-89bf-4812-bd6b-509c0f3c119d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-60a35679-89bf-4812-bd6b-509c0f3c119d.json" source: "Contracts Finder" current_stage: "Award" buyer: "UNIVERSITY OF SHEFFIELD" published: "2025-06-13" --- # 4442.EFM.JR.25 - Alarm Receiving Software and Maintenance Buyer: UNIVERSITY OF SHEFFIELD Current stage: Award OCID: ocds-b5fd17-60a35679-89bf-4812-bd6b-509c0f3c119d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-60a35679-89bf-4812-bd6b-509c0f3c119d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-60a35679-89bf-4812-bd6b-509c0f3c119d.json) ## Summary The University of Sheffield, located in Yorkshire and the Humber, United Kingdom, has concluded its procurement process for the provision and maintenance of Alarm Receiving Software (ARS) aimed at enhancing security across its estate. This contract, which falls under the industry category of burglar and fire alarms, surveillance, and security systems, entails a comprehensive service that includes the integration with the university's existing CCTV, access control, fire alarm, and intruder detection systems. The tender was a one-stage open tender with a total value awarded at £1,125,000 to Mayson Security Services Ltd, an SME based in Sheffield. This procurement was advertised voluntarily and falls outside the usual Public Contracts Regulations. The procurement method utilised allowed for flexibility, reflecting the university's strategic procurement needs. The contract spans a duration from 1st August 2025 to 31st July 2032, encompassing a potential extension of up to seven years in a 3+2+2 format. This procurement presents a robust business growth opportunity, especially for organisations engaging in security system development, integration, and maintenance. Companies within the service sector capable of providing real-time alarm monitoring capabilities, system maintenance, and technical support are well-suited to benefit from this and similar future tenders. With the open tender process specifically highlighting suitability for SMEs and voluntary community and social enterprises (VCSEs), smaller businesses have an advantageous position to offer competitive solutions tailored to comprehensive security and surveillance needs. The contract's extensive duration allows for sustained business engagement and opportunity for expansion within the sector, cementing long-term relationships with academic institutions like the University of Sheffield. ## Notice Dear Sirs, This tender requirement is being conducted on behalf of the Security Services Management for Alarm Receiving Software, its maintenance and the technical support requirements / provision around such. This is a one stage open tender. The system must ensure the effective monitoring, logging, and response coordination for all security and safety alarms across the University estate. Installation, maintenance and technical support is required within the scope of the requirement. - The ARS must integrate with the university's CCTV, access control, fire alarm, and intruder detection systems. - The system must provide real-time alarm monitoring and incident management capabilities. The supplier needs to be able to maintain future operation of the solution proposed (e.g. system, software and hardware). The maintenance contract is essential in ensuring all equipment and the operation of the solution remains in optimal condition. Preventative maintenance and emergency support & response times are important requirements. Both the system / software and the maintenance offer must have appropriate customer service support and technical support. The full technical specification and further information about the requirements can be found in the tender documentation which will be made available to you on within In-Tend once you have expressed your interest. The tender documents can be downloaded by registering and expressing your interest on the University's e-tendering system https://in-tendhost.co.uk/Sheffield. If you have any questions or comments in relation to this tender they must be submitted via the In-tend System, this can be accessed at https://in-tendhost.co.uk/Sheffield. Completed tenders must be returned through the same e-tendering system. Additional information: The University of Sheffield is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (Directive 2014/24/EU) as amended by the Public Procurement (Amendment) (EU Exit) Regulations 2020. This procurement opportunity is operating outside of the Public Contracts Regulations named above and will not be subject to them. The University is advertising this opportunity in Contracts Finder on a voluntary basis and does not undertake any obligation to comply with the regulations (as defined above). It reserves its rights, in full, to adapt or step outside the procedures in the procurement regulations as the University considers necessary to fulfil the requirements outlined in the Invitation to Tender. Duration; 84 months (7 years). Description of options: 3+2+2 year period. The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.in-tendhost.co.uk/sheffield/aspx/Home Additional information can be obtained from the above-mentioned address. Tenders must be submitted electronically via https://www.in-tendhost.co.uk/sheffield/aspx/Home ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/82ceb826-2e1c-4c31-8fb2-58fd09e64b05 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - voluntary advertisement for tender not governed by PCR2015 | | Tender suitability | SME, VCSE | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Jun 2025 | | Submission deadline | 11 Apr 2025 | | Future notice date | Not specified | | Award date | 8 Jun 2025 | | Contract period | 31 Jul 2025 - 31 Jul 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,000,000 | | Lots value | Not specified | | Awards value | £1,125,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF SHEFFIELD | | Locality | SHEFFIELD | | Post town | Sheffield | | Postcode | S10 2TN | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE3 South Yorkshire | | ITL 3 | TLE32 Sheffield | | Local authority | Sheffield | | Electoral ward | Broomhill and Sharrow Vale | | Westminster constituency | Sheffield Central | | Delivery location | TLE Yorkshire and The Humber | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | MAYSON SECURITY SERVICES | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 35 - Security, fire-fighting, police and defence equipment - 45 - Construction work - 48 - Software package and information systems - 50 - Repair and maintenance services - 72 - IT services: consulting, software development, Internet and support ### Codes - 31625000 - Burglar and fire alarms - 35120000 - Surveillance and security systems and devices - 45312000 - Alarm system and antenna installation work - 48730000 - Security software package - 50610000 - Repair and maintenance services of security equipment - 72260000 - Software-related services ## Release History - 13 Jun 2025 at 09:18 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/82ceb826-2e1c-4c31-8fb2-58fd09e64b05 - 17 Mar 2025 at 09:35 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4e516458-d8a3-4446-863b-b3acefea3dc2 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/82ceb826-2e1c-4c31-8fb2-58fd09e64b05 13th June 2025 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/4e516458-d8a3-4446-863b-b3acefea3dc2 17th March 2025 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/Sheffield - https://www.in-tendhost.co.uk/sheffield/aspx/Home - https://www.sheffield.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-60a35679-89bf-4812-bd6b-509c0f3c119d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-60a35679-89bf-4812-bd6b-509c0f3c119d.json.