---
title: "Provision of a Cryogenic Cooler System"
ocid: "ocds-b5fd17-617f5024-2df5-4c7a-9f32-44286238d218"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-617f5024-2df5-4c7a-9f32-44286238d218"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-617f5024-2df5-4c7a-9f32-44286238d218.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-617f5024-2df5-4c7a-9f32-44286238d218.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UNIVERSITY OF SOUTHAMPTON"
published: "2019-09-30"
---

# Provision of a Cryogenic Cooler System

Buyer: UNIVERSITY OF SOUTHAMPTON  
Current stage: Award  
OCID: ocds-b5fd17-617f5024-2df5-4c7a-9f32-44286238d218

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## Summary

The University of Southampton is seeking to acquire a closed-loop cryogenic cooler system for its research purposes, specifically for its magnet cryostat, as part of a tender process that commenced on 10th May 2019. The tender, titled "Provision of a Cryogenic Cooler System," falls under the category of laboratory, optical, and precision equipment. This open procurement process is set to conclude on 5th June 2019, with the contract expected to run from 29th July 2019 to 28th July 2022. The total contract value is approximately £57,000, with a minimum threshold of £40,000 for bidders. The delivery location is in the South East region of the United Kingdom.

This tender presents substantial opportunities for businesses in the scientific equipment sector, particularly those specialising in cryogenic technology and precision instruments. Small and medium-sized enterprises (SMEs) may find this contract particularly accessible, as the procurement process is designed to advocate for diverse suppliers. Businesses that can demonstrate expertise in developing cryogenic systems and a commitment to research and innovation would be well-positioned to compete for this contract with the University of Southampton.

## Notice

The University of Southampton has a need to acquire a closed-loop cryogenic-cooler system for our cold finger cryostats - more specifically, our magnet cryostat, (Oxford Instruments, MO-CRYO2 Microstat), that has already been purchased. The cooling system must capable of cooling and holding steady the temperature of the magnet to be just above 4K, the temperature of the side arm to be less than 30K and the temperature of the sample to be around 6K for our Magnet cryostat with low vibration. The cryo-cooler will aid us in our research where we investigate the interactions between neighbouring polariton condensates in a lattice. Full details of the requirement can be found in the File 2 Appendix 1 specification. Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d8afcee0-d711-4c2a-9045-d2602c0dc884 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Sep 2019 |
| Submission deadline | 5 Jun 2019 |
| Future notice date | Not specified |
| Award date | 13 Jun 2019 |
| Contract period | 29 Sep 2019 - 29 Sep 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £57,000 |
| Lots value | Not specified |
| Awards value | £62,181 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SOUTHAMPTON |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO17 1BJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Portswood |
| Westminster constituency | Southampton Test |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | COLDEDGE INTERNATIONAL |

## CPV Codes

### Divisions

- 38 - Laboratory, optical and precision equipments (excl. glasses)

### Codes

- 38000000 - Laboratory, optical and precision equipments (excl. glasses)

## Release History

- 30 Sep 2019 at 11:03 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/d8afcee0-d711-4c2a-9045-d2602c0dc884
- 10 May 2019 at 13:36 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3e24fa98-4958-4c7d-a58e-1a3e1c49f10e

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/d8afcee0-d711-4c2a-9045-d2602c0dc884
  30th September 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/3e24fa98-4958-4c7d-a58e-1a3e1c49f10e
  10th May 2019 - Opportunity notice on Contracts Finder
- http://In-Tend:https://in-tendhost.co.uk/universityofsouthampton
  Tender Portal

## Notice URLs

- http://In-Tend
- https://in-tendhost.co.uk/universityofsouthampton

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-617f5024-2df5-4c7a-9f32-44286238d218. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-617f5024-2df5-4c7a-9f32-44286238d218.json.