--- title: "PRE-MARKET ENGAGEMENT - PROPERTY MANAGEMENT AGENCY (PMA) CONTRACT" ocid: "ocds-b5fd17-62f96666-853a-453a-88e7-d475d1cfc42e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-62f96666-853a-453a-88e7-d475d1cfc42e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-62f96666-853a-453a-88e7-d475d1cfc42e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-62f96666-853a-453a-88e7-d475d1cfc42e.json" source: "Contracts Finder" current_stage: "Planning" buyer: "LONDON BOROUGH OF HOUNSLOW" published: "2023-08-01" --- # PRE-MARKET ENGAGEMENT - PROPERTY MANAGEMENT AGENCY (PMA) CONTRACT Buyer: LONDON BOROUGH OF HOUNSLOW Current stage: Planning OCID: ocds-b5fd17-62f96666-853a-453a-88e7-d475d1cfc42e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-62f96666-853a-453a-88e7-d475d1cfc42e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-62f96666-853a-453a-88e7-d475d1cfc42e.json) ## Summary The London Borough of Hounslow is seeking a Property Management Agency (PMA) Contract through a pre-market engagement process. The contract involves managing the Council's landlord/tenant agreements for various properties, including shops, community groups, and leisure centers. The engagement end date is set for August 9, 2023. The contract value is approximately £1,000. This opportunity is in the planning stage with a focus on real estate services in the United Kingdom. This tender from the London Borough of Hounslow presents a business growth opportunity for property management agencies specialised in handling a diverse portfolio of properties. The contract entails rent collection, lease management, tenant checks, financial evaluations, and more. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are well-suited to compete for this contract. Interested businesses should be prepared to provide comprehensive property management services to support the Council's extensive property portfolio. ## Notice PROPERTY MANAGEMENT AGENCY (PMA) CONTRACT - PRE MARKET ENGAGEMENT The Property Management Agent manages the Council's landlord / tenant agreements in respect of various shops, community groups, football clubs, telecoms (e.g., mobile phone masts), Scout group premises, etc. The overall rental value of our portfolio is circa PS6.07m (see Appendix B). The contract is split into two parts - * Investment portfolio - high income generation shops and markets. * Non-Investment portfolio - Community centres, community halls, public halls, Leisure Centres, Scout huts, etc. In addition, there are over 95 commercial shops under the HRA which are managed by corporate Property under the current contract on behalf of Housing. There is a different management approach between these two strands of the contract, although they were let as one contract following the last procurement exercise this was mainly due to historical reasons. Part of the pre-market engagement will test the market's view as to how appropriate this is as a model for 2024 and beyond. The portfolio to be managed under the PMA Contract consists of circa 1,000 agreements. Circa 300 of these are considered to be 'Non-Active' i.e. do not require day to day estate management but do require administrative supervision. The nature of these agreements includes easements, garden licences, access licences, rights of way, wayleaves and lease-ins. The remaining circa 700 agreements are deemed as 'Active' and require full day to day estate and lease event management. These agreements fall into the categories of sub-stations, children centres, community centres, shops, industrial units, telecoms, licencing (including grazing) and leisure properties i.e. sports centres. As part of these circa 700 commercial units there are circa 90 agreements to be managed which form the Western International Market. LBH has a Corporate Property Team, but it needs a PMA contract to provide support due to the size of the LBH portfolio. The scope of the PMA Contract will include - * Rent collection * Rent increases as per the lease * Terminating leases when appropriate on our behalf * Ensuring leases are in place * Ensuring premises are occupied * Carrying out due diligence checks * Checking that occupancies are in accordance with the terms of the lease licence * Management of debts. * Perform basic move-in checks such as electricity / gas / water readings etc and noting the general condition of the premises. * Advice regarding the valuation * Carry out finance checks and background checks on the tenants. * Finding tenants * Producing a written report for LBH with details of the checks carried out and making a recommendation regarding the suitability of the tenant. The above list is not exhaustive; a draft specification can be found at appendix C. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/201bf722-8b65-4f4b-abe5-8619188f1a9d | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Aug 2023 | | Submission deadline | Not specified | | Future notice date | 9 Aug 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF HOUNSLOW | | Locality | HOUNSLOW | | Post town | Twickenham | | Postcode | TW3 3EB | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI7 Outer London - West and North West | | ITL 3 | TLI75 Hounslow and Richmond upon Thames | | Local authority | Hounslow | | Electoral ward | Hounslow West | | Westminster constituency | Feltham and Heston | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 70 - Real estate services ### Codes - 70000000 - Real estate services ## Release History - 1 Aug 2023 at 09:41 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/201bf722-8b65-4f4b-abe5-8619188f1a9d - 31 Jul 2023 at 15:37 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/48d533c2-7508-4c09-ae7d-07616b06f81a ## Documents - https://www.contractsfinder.service.gov.uk/Notice/201bf722-8b65-4f4b-abe5-8619188f1a9d 1st August 2023 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/48d533c2-7508-4c09-ae7d-07616b06f81a 31st July 2023 - Early engagement notice on Contracts Finder - https://procontract.due-north.com/Advert?advertId=eb6aa899-b72f-ee11-8124-005056b64545 Advert ## Notice URLs - http://www.hounslow.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-62f96666-853a-453a-88e7-d475d1cfc42e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-62f96666-853a-453a-88e7-d475d1cfc42e.json.