---
title: "Document Storage, Records Management and Integrated Solutions"
ocid: "ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "NHS SHARED BUSINESS SERVICES LTD (NHS SBS)"
published: "2021-03-22"
---

# Document Storage, Records Management and Integrated Solutions

Buyer: NHS SHARED BUSINESS SERVICES LTD (NHS SBS)  
Current stage: Tender  
OCID: ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e.json)

## Summary

NHS Shared Business Services Ltd (NHS SBS) is currently in the tender stage for a procurement process titled "Document Storage, Records Management and Integrated Solutions." This initiative falls under the services industry category, and the procurement is aimed at establishing a comprehensive framework to cover various aspects of records management. The tender period concludes on 19th April 2021, with a contract period set to begin from 7th June 2021 and lasting until 6th June 2025. The total value of this contract is estimated at £200,000,000, with a minimum value of £5,000,000, and is being conducted through an open procedure method.

This tender presents substantial opportunities for businesses specialising in document management, storage, and related services, such as scanning and digitisation. Companies capable of delivering comprehensive records management solutions, including electronic document management systems and logistical support for physical records, will find themselves well-suited to compete. With the NHS's commitment to reducing paper files and moving towards digital records management, engaged participants can expect significant growth potential as the national landscape shifts towards enhanced efficiency in records handling.

## Notice

NHS SBS is looking to implement a Framework for the provision of Document Storage, Records Management and Integrated Solutions including; Lot 1: Records Management, Lot 2: Human Tissue Storage, Lot 3: Scanning and Digitisation, Lot 4: Electronic Document Records Management Systems (EDRMS), Lot 5: One Stop Shop, Lot 6: BSW STP, The Framework Agreement will provide a full end to end Records Management solution including but not limited to; Document Storage/Retrieval, Box/File Handling Services, Transition, End-of-Life Disposal, Scanning and Digitalisation, Electronic Document Records Management Systems (EDRMS), Provision of Labour to support Development, Implementation, and ongoing Management, and a 'One Stop Shop' Lot, to encompass all these elements, into larger more complex projects/requirements. There will be one Lot for Human Tissue/Pathology Sample storage. There is also a Lot for BSW STP; Bath and North East Somerset, Swindon and Wiltshire STP, requires: The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/16ab2aa9-b256-452e-a71c-98b8e20d9d70 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Mar 2021 |
| Submission deadline | 19 Apr 2021 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 6 Jun 2021 - 6 Jun 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS SHARED BUSINESS SERVICES LTD (NHS SBS) |
| Locality | SALFORD |
| Post town | Manchester |
| Postcode | M50 2UW |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD34 Greater Manchester South West |
| Local authority | Salford |
| Electoral ward | Quays |
| Westminster constituency | Salford |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 30193700 - File storage box
- 30234000 - Storage media
- 48311100 - Document management system
- 63120000 - Storage and warehousing services
- 63121100 - Storage services
- 72312200 - Optical character recognition services
- 72313000 - Data capture services
- 72317000 - Data storage services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512000 - Archive services
- 92512100 - Archive destruction services

## Release History

- 22 Mar 2021 at 16:30 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/16ab2aa9-b256-452e-a71c-98b8e20d9d70

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/16ab2aa9-b256-452e-a71c-98b8e20d9d70
  22nd March 2021 - Opportunity notice on Contracts Finder
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37156&B=NHSSBS
  Full documentation is available on the NHS Shared Business Services EU-Supply e-tendering portal.

## Notice URLs

- https://www.sbs.nhs.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-62fa408e-cb17-4dca-8318-21116ccf452e.json.