---
title: "Electoral Management Software"
ocid: "ocds-b5fd17-6314fff3-15f2-49ab-8828-0140307eeb3d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6314fff3-15f2-49ab-8828-0140307eeb3d"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6314fff3-15f2-49ab-8828-0140307eeb3d.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-6314fff3-15f2-49ab-8828-0140307eeb3d.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SHEFFIELD CITY COUNCIL"
published: "2025-04-15"
---

# Electoral Management Software

Buyer: SHEFFIELD CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-6314fff3-15f2-49ab-8828-0140307eeb3d

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6314fff3-15f2-49ab-8828-0140307eeb3d)  
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## Summary

Sheffield City Council has awarded a contract for an Electoral Management Software (EMS) system to Idox Software Ltd ('Idox'). This contract falls under the software package and information systems category and is valued at £50,473. The procurement method was a direct award, and the contract is set to run from 28th February 2025 to 27th February 2027. This initiative targets the Yorkshire and the Humber region of the United Kingdom. The award decision was finalised on 25th March 2025, and the awarding process is complete as of 15th April 2025.

This tender creates significant opportunities for businesses specialising in providing integrated software solutions, particularly those focusing on public sector services. While the contract has already been awarded and suitability for SMEs and VCSEs was not specified, other businesses interested in similar tenders should pay attention to the direct award method used here, indicating a preference for established connections and proven capabilities. Companies in the software development sector, with a focus on municipal and electoral systems, would be particularly well-suited to pursue similar opportunities facilitated by Sheffield City Council.

## Notice

An Electoral Management System (EMS) to collate and record votes for all of the councils polling activities. The award is approved, the decision was made on 25/03/2025 and taken by the Officer with the delegated authority.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5da5c898-50fa-441f-a0a6-8021d1ab6084 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Apr 2025 |
| Submission deadline | 21 Jan 2025 |
| Future notice date | Not specified |
| Award date | 14 Apr 2025 |
| Contract period | 28 Feb 2025 - 27 Feb 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £50,473 |
| Lots value | Not specified |
| Awards value | £50,473 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SHEFFIELD CITY COUNCIL |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S1 2HH |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | City |
| Westminster constituency | Sheffield Central |
| Delivery location | TLE Yorkshire and The Humber |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX SOFTWARE LTD ('IDOX |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 15 Apr 2025 at 16:29 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/5da5c898-50fa-441f-a0a6-8021d1ab6084

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/5da5c898-50fa-441f-a0a6-8021d1ab6084
  15th April 2025 - Awarded contract notice on Contracts Finder
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=89049&B=UK
  Additional data
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130
  User / Company

## Notice URLs

- http://sheffield.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6314fff3-15f2-49ab-8828-0140307eeb3d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6314fff3-15f2-49ab-8828-0140307eeb3d.json.