---
title: "Cardinal Newman Catholic School -- Multi-functional and Reprographic Devices and Associated Print Services Tender"
ocid: "ocds-b5fd17-6428528e-adc9-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6428528e-adc9-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6428528e-adc9-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-6428528e-adc9-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE LITMUS PARTNERSHIP LTD"
published: "2017-05-23"
---

# Cardinal Newman Catholic School -- Multi-functional and Reprographic Devices and Associated Print Services Tender

Buyer: THE LITMUS PARTNERSHIP LTD  
Current stage: Award  
OCID: ocds-b5fd17-6428528e-adc9-11e6-9901-0019b9f3037b

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## Summary

The Cardinal Newman Catholic School in Coventry is seeking a supplier for its Multi-functional and Reprographic Devices and Associated Print Services. The tender, managed by The Litmus Partnership Ltd, was published on 4 March 2016 and the contract is set to commence on 1 August 2016, lasting for three years. The total contract value is approximately £99,873.46 per annum, with offers due by 1 April 2016. This procurement falls under the goods category, specifically regarding photocopying equipment and related services, and follows a selective procurement method.

This tender presents a valuable opportunity for businesses to grow, particularly for those specialising in the supply, maintenance, and management of multi-functional printing devices and software solutions, such as print management systems. Companies that provide office supplies, maintenance services for reprographic machinery, and those experienced in IT support for educational institutions would be well-suited to compete for this contract. Engaging in this tender could lead to significant long-term partnerships with the school and potential expansion into similar projects within the education sector.

## Notice

The successful tenderer will be required to provide, maintain and manage the multi-functional and reprographic devices and associated print services at Cardinal Newman Catholic School, Coventry. The contract will commence on 1.8.2016 for 3 years. Total Contract Value (2015): 99 873.46 GBP plus VAT per annum. Cardinal Newman Catholic School will require PaperCut MF Print Management Software and the software would need to be embedded into all devices, in order that staff could collect their printing from any machine within the school, via an RFID, pin code or USB biometric reader. Software assurance should also be included, in order that Cardinal Newman Catholic School receive server and Client updates, year round. Devices would need to be supported for Windows 7, 8 and 10 and also Mac OSX software up to Yosemite and IOS 8 -- and Android up to Lollypop. An air print service such as Everyone Print or similar would also be required to support the Schools mobile devices. Further information is available within the PQQ Documentation. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/cardinal_newman_catholic_school The closing date for receipt of the Pre-Qualification Questionnaire is 4.4.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a8f25dd4-911c-4bac-86b2-d5d73b9d9fbf |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 May 2017 |
| Submission deadline | 1 Apr 2016 |
| Future notice date | Not specified |
| Award date | 18 Jul 2016 |
| Contract period | 31 Jul 2016 - 31 Jul 2019 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000 |
| Lots value | Not specified |
| Awards value | £56,350 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE LITMUS PARTNERSHIP LTD |
| Locality | COVENTRY |
| Post town | Coventry |
| Postcode | CV6 2FR |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG33 Coventry |
| Local authority | Coventry |
| Electoral ward | Bablake |
| Westminster constituency | Coventry North West |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MIDSHIRE BUSINESS SYSTEMS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 50 - Repair and maintenance services

### Codes

- 30121000 - Photocopying and thermocopying equipment
- 30125000 - Parts and accessories of photocopying apparatus
- 30192000 - Office supplies
- 50313000 - Maintenance and repair of reprographic machinery

## Release History

- 23 May 2017 at 13:22 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a8f25dd4-911c-4bac-86b2-d5d73b9d9fbf
- 18 Nov 2016 at 20:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/e678e8e6-de7e-4a55-908c-d36e1df3a74f

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a8f25dd4-911c-4bac-86b2-d5d73b9d9fbf
  23rd May 2017 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/e678e8e6-de7e-4a55-908c-d36e1df3a74f
  4th March 2016 - Opportunity notice on Contracts Finder
- http://www.litmuspartnership.co.uk/project/cardinal_newman_catholic_school
  PQQ Documentation ~ Cardinal Newman Catholic School

## Notice URLs

- http://www.cardinalnewman.coventry.sch.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6428528e-adc9-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6428528e-adc9-11e6-9901-0019b9f3037b.json.