--- title: "DBC (SF) Off Site Archiving" ocid: "ocds-b5fd17-643a7059-abcb-42ee-9d1f-31d044e0340a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-643a7059-abcb-42ee-9d1f-31d044e0340a" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-643a7059-abcb-42ee-9d1f-31d044e0340a.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-643a7059-abcb-42ee-9d1f-31d044e0340a.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SUPPLY HERTFORDSHIRE" published: "2019-12-16" --- # DBC (SF) Off Site Archiving Buyer: SUPPLY HERTFORDSHIRE Current stage: Tender OCID: ocds-b5fd17-643a7059-abcb-42ee-9d1f-31d044e0340a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-643a7059-abcb-42ee-9d1f-31d044e0340a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-643a7059-abcb-42ee-9d1f-31d044e0340a.json) ## Summary The procurement process titled "DBC (SF) Off Site Archiving" is being conducted by Supply Hertfordshire for the provision of archiving services, including the storage, disposal, and retrieval of paper records. This tender is currently in the tender stage, with submissions due by 12 noon on 20 December 2019. The contract is expected to commence on 1 April 2020 and will initially last for five years, with the possibility of a two-year extension. The contract has an estimated value of £70,000 and covers locations including Hertfordshire and various other regions within the United Kingdom, as reflected in the delivery addresses section. This contract offers significant opportunities for businesses specialising in archiving, storage, or related administrative services. Companies with capabilities for secure document storage, online access, efficient record retrieval, and compliance with data protection standards would be particularly well-positioned to compete for this tender. The ability to provide reliable logistics for both collection and destruction of records, alongside technology to manage inventory and access online, will be key differentiators for potential bidders seeking to fulfil this contract. ## Notice The Council requires a contractor to provide a service for the storage, disposal and retrieval of its paper records. Key components of contract: o The transfer of our existing storage boxes to the new contractor (If applicable) o Arranging Collection of new storage boxes to go into storage o The Council must be able to use a contractor on-line portal to request records, submit instructions, monitor inventory, and track progress of retrieval, submit and monitor disposal requests. Administrative access and user access is required. o Delivery / retrieval service for records when required (both next day, and in case of emergency; same day) and the ability to have records scanned back securely to BSI 1008 standards. o Secure, safe and compliant storage of the records. o Secure and evidenced certified destruction of records when required (at your premises) o Effective Contract Management, Account Management and performance monitoring o Auditing and advice on optimum storage performance would be useful o A simple, accurate and efficient invoice process, preferably one invoice per month Contract Period The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years. The commencement date for the contract will be 1 April 2020 All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 23 December 2019. Any tender submitted either manually or by email will not be accepted. Additional information: All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 20 December 2019. Any tender submitted either manually or by email will not be accepted. Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8e5f90b8-d6fc-4181-bbfe-6e6ae40335ad | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Dec 2019 | | Submission deadline | 23 Dec 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2020 - 31 Mar 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £70,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SUPPLY HERTFORDSHIRE | | Locality | HERTFORDSHIRE | | Post town | Hemel Hempstead | | Postcode | HP1 1HH | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH27 South West Hertfordshire | | Local authority | Dacorum | | Electoral ward | Hemel Hempstead Town | | Westminster constituency | Hemel Hempstead | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 79995100 - Archiving services - 92512000 - Archive services - 92512100 - Archive destruction services ## Release History - 16 Dec 2019 at 15:57 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8e5f90b8-d6fc-4181-bbfe-6e6ae40335ad - 16 Dec 2019 at 15:56 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8e5f90b8-d6fc-4181-bbfe-6e6ae40335ad - 15 Nov 2019 at 10:26 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8e5f90b8-d6fc-4181-bbfe-6e6ae40335ad ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8e5f90b8-d6fc-4181-bbfe-6e6ae40335ad 16th December 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/supplyhertfordshire/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://www.dacorum.gov.uk - http://www.supplyhertfordshire.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-643a7059-abcb-42ee-9d1f-31d044e0340a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-643a7059-abcb-42ee-9d1f-31d044e0340a.json.