--- title: "Prior Information Notice- Valuation Office Agency HEPA Air Purifier Requirement" ocid: "ocds-b5fd17-6643945e-823b-487a-9271-50b0e25074b6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6643945e-823b-487a-9271-50b0e25074b6" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6643945e-823b-487a-9271-50b0e25074b6.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6643945e-823b-487a-9271-50b0e25074b6.json" source: "Contracts Finder" current_stage: "Planning" buyer: "VALUATION OFFICE AGENCY" published: "2022-01-07" --- # Prior Information Notice- Valuation Office Agency HEPA Air Purifier Requirement Buyer: VALUATION OFFICE AGENCY Current stage: Planning OCID: ocds-b5fd17-6643945e-823b-487a-9271-50b0e25074b6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6643945e-823b-487a-9271-50b0e25074b6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6643945e-823b-487a-9271-50b0e25074b6.json) ## Summary The Valuation Office Agency (VOA) is initiating a tender for the procurement of HEPA Air Purification machines to enhance ventilation in their office spaces across the UK. This procurement process is currently in the planning stage. The contract period is set to commence on 10 March 2022 and conclude on 10 April 2022. Interested parties are invited to respond to a set of questions via email by 14 January 2022, which will help the VOA refine their final requirements for this procurement, conducted through an open procedure above the threshold. This tender presents significant opportunities for businesses specialising in air purification technologies, particularly those that manufacture or lease HEPA filter systems. Businesses with capabilities in delivering equipment for large spaces or offering related services, such as servicing and maintenance, are ideally positioned to take advantage of this opportunity. SMEs and organisations that can demonstrate compliance with the technical specifications outlined by the VOA are especially encouraged to participate, as their involvement can help shape the final procurement outcome. ## Notice This Prior Information Notice is being utilised as an opportunity for the Valuation Office Agency (VOA) to alert the market to an upcoming requirement to purchase or lease HEPA Air Purification machines that can be utilised in office spaces across our Estate to increase ventilation. The VOA would also like to take this opportunity to ask the market some short questions (below) to help refine our final requirement. Technical Requirements: The VOA requires Air Purification machines for use in both open office spaces and meeting rooms. The technical requirements for these machines are listed below: Type of Filter: HEPA filters with ability to capture microbes including harmful bacteria, dust, pollen, and other harmful airborne particulates down to 0.3 mm. Filters must be H13 grade or higher certified by Internationally recognized bodies/certifications such as EN 1822 (European) or equivalent. Must be portable and plug and play type Must have multiple run speeds & be suitable for use in quiet office spaces Machines for use in open office spaces must be fitted with Ozone free Germicidal Ultraviolet lamps using ultraviolet light in the UV-C wavelength range (200nm to 280nm) to inactivate micro-organisms as well as HEPA filters. Machines for use in meeting rooms will not require UV technology but must have HEPA filters. Volumes and Locations: The VOA is seeking Air Purification machines for use in 52 meeting rooms (ranging in size from 16m2 to 62m2) across our Estate. The VOA is also seeking Air Purification machines for use in open office space, with an approximate total area of 16,000m2 across 25 locations of varying size. The VOA has Estate across the UK and machines will need to be delivered to these addresses. To help us design our final requirement, please answer the following questions: 1. Can you fulfil this requirement? 2. Please indicate whether your machines are available to lease or purchase and outline any support (servicing, warranties etc.) associated with the package. 3. Outline any maintenance requirements associated with your machines. 4.Please provide an indicative price for any models that would meet the necessary technical requirements, both for lease and purchasing. 5. Can you provide any suggestions as to alternatives to achieve the same objectives? 6. Please explain how you calculate the coverage (m2) of your machines Please submit your responses to these questions to tenders@voa.gov.uk by 14/01/2022. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/018f2271-2f01-47e5-ad8c-e477987031dd | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Jan 2022 | | Submission deadline | Not specified | | Future notice date | 11 Feb 2022 | | Award date | Not specified | | Contract period | 10 Mar 2022 - 10 Apr 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | VALUATION OFFICE AGENCY | | Locality | LONDON | | Post town | West London | | Postcode | W1D 5DA | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | West End | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 33 - Medical equipments, pharmaceuticals and personal care products - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 42 - Industrial machinery - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 33191000 - Sterilisation, disinfection and hygiene devices - 39710000 - Electrical domestic appliances - 39830000 - Cleaning products - 42514310 - Air filters - 42520000 - Ventilation equipment - 42995000 - Miscellaneous cleaning machines - 90731100 - Air quality management - 90731300 - Air pollution protection services ## Release History - 7 Jan 2022 at 13:31 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/018f2271-2f01-47e5-ad8c-e477987031dd ## Documents - https://www.contractsfinder.service.gov.uk/Notice/018f2271-2f01-47e5-ad8c-e477987031dd 7th January 2022 - Future opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6643945e-823b-487a-9271-50b0e25074b6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6643945e-823b-487a-9271-50b0e25074b6.json.