---
title: "Room / Venue Booking System"
ocid: "ocds-b5fd17-667fab21-7c75-480c-8223-8619eeee478c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-667fab21-7c75-480c-8223-8619eeee478c"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-667fab21-7c75-480c-8223-8619eeee478c.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-667fab21-7c75-480c-8223-8619eeee478c.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "KMMH"
published: "2026-03-30"
---

# Room / Venue Booking System

Buyer: KMMH  
Current stage: Award  
OCID: ocds-b5fd17-667fab21-7c75-480c-8223-8619eeee478c

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-667fab21-7c75-480c-8223-8619eeee478c)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-667fab21-7c75-480c-8223-8619eeee478c.json)

## Summary

The procurement process, initiated by the Kent and Medway Mental Health NHS Trust, involves the acquisition of a "Room / Venue Booking System" under the industry category of 'Event services'. This tender focuses on securing external venues, complete with refreshments, for a variety of events such as learning and development sessions, recruitment focus groups, and trust-wide away days. The contract, which falls under a 'selective' procurement method through a call-off from a framework agreement, is located in Maidstone, England. The procurement stage has reached the 'Award' phase, with Calder Conferences Limited having been selected as the supplier on 30th March 2026. The contract period extends from 1st April 2026 to 31st March 2030.

This tender may present significant opportunities for businesses specialising in event management and venue provision. Companies within the SME sector, in particular, might find the contract appealing due to its suitability criteria. With the emphasis on long-term engagement and a focus on comprehensive event services, businesses adept at offering tailored event solutions and capable of operating within the Southern England locale are well-suited to compete. Engaging in this contract can provide substantial growth avenues by way of extending service portfolios and establishing long-term client relationships within the healthcare sector.

## Notice

Kent and Medway Mental Health NHS Trust have a requirement for external venue hire, with refreshments, for numerous events throughout the year. This includes events such as learning, development and training sessions, recruitment focus groups and Trust wide away days.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/60c523f4-4991-4922-8e4f-6042f6e2f05f |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Mar 2026 |
| Submission deadline | 23 Mar 2026 |
| Future notice date | Not specified |
| Award date | 29 Mar 2026 |
| Contract period | 31 Mar 2026 - 31 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | KMMH |
| Locality | MAIDSTONE |
| Post town | Rochester |
| Postcode | ME16 9PH |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ4 Kent |
| ITL 3 | TLJ45 Mid Kent |
| Local authority | Maidstone |
| Electoral ward | Barming Heath & Teston |
| Westminster constituency | Maidstone and Malling |
| Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CALDER CONFERENCES |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 30 Mar 2026 at 10:35 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/60c523f4-4991-4922-8e4f-6042f6e2f05f

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/60c523f4-4991-4922-8e4f-6042f6e2f05f
  30th March 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-667fab21-7c75-480c-8223-8619eeee478c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-667fab21-7c75-480c-8223-8619eeee478c.json.