---
title: "Flexible Purchasing System - Event Support Services"
ocid: "ocds-b5fd17-675f38d6-7137-437e-8527-15033c6b2944"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-675f38d6-7137-437e-8527-15033c6b2944"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-675f38d6-7137-437e-8527-15033c6b2944.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-675f38d6-7137-437e-8527-15033c6b2944.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LIVERPOOL CITY COUNCIL"
published: "2020-03-19"
---

# Flexible Purchasing System - Event Support Services

Buyer: LIVERPOOL CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-675f38d6-7137-437e-8527-15033c6b2944

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## Summary

Liverpool City Council is conducting a procurement process to establish a Flexible Purchasing System (FPS) aimed at providing Event Support Services within the North West region of England. The tender, titled "Flexible Purchasing System - Event Support Services," is currently in the award stage, following its publication on 25 November 2019. The FPS will operate under a Light-Touch Regime over a maximum period of four years, allowing organisations to apply for inclusion at any time, with assessments taking place quarterly. Key dates include the initial contract period starting on 13 January 2020 and concluding on 12 January 2023, with a total estimated value of £2.2 million.

This tender presents significant opportunities for businesses involved in event services, particularly small and medium-sized enterprises (SMEs) that provide equipment hire, crowd management, medical services, and event production support. Companies capable of delivering services across 12 distinct lots—including power hire, traffic management, and security—are especially well-suited to compete. This procurement not only facilitates local business growth within the Liverpool area but also extends to neighbouring authorities, thus broadening the market reach for potential suppliers.

## Notice

Liverpool City Council intend to establish a Flexible Purchasing System (FPS) for the provision of services and / or the hire of Equipment for Events ("Event Support Services") that are organised by Liverpool City Council ("the Council"). Due to the nature of these services, this procurement will fall under the Light-Touch Regime but will be conducted broadly based on the general principles of an DPS. This FPS will remain open during the maximum 4 year period; this means that, following the initial assessment and establishment of the FPS organisations can apply to be added to the FPS at any point in time. Although organisations may apply at any time, the Applications they submit will only be assessed and added to the FPS at four periods during each year. This FPS will also be available to use for Liverpool City Council's neighbouring authorties; Wirral Council, Sefton Council, Halton Council, Knowsley Council and St.Helens Council. The Council are inviting Events Services Providers to join a FPS. The aim is to establish formal links with providers with the capacity, capability and proven track record to deliver a range of Events Services. The services will be split into 12 Lots as follows : * Lot 1 Event Power Hire * Lot 2 Event Crowd Barriers and Fencing Hire * Lot 3 Event Production, Site and Support Services * Lot 4 On-Site Event Medical Services * Lot 5 Event Portable Cabin Hire * Lot 6 Event Toilets Hire * Lot 7 Event PA Hire (indoor and outdoor) * Lot 8 Event Traffic Management Infrastructure Services * Lot 9 Event Security, Stewarding and Traffic Management Services * Lot 10 Event Trackway Hire * Lot 11 Event Marquee Hire * Lot 12 Event Safety Management Services

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f57451d1-22c7-493f-a8ed-b2dbeeb25620 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Other - |
| Tender suitability | SME |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Mar 2020 |
| Submission deadline | 16 Dec 2019 |
| Future notice date | Not specified |
| Award date | 5 Mar 2020 |
| Contract period | 18 Mar 2020 - 17 Mar 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,200,000 |
| Lots value | Not specified |
| Awards value | £2,200,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LIVERPOOL CITY COUNCIL |
| Locality | LIVERPOOL |
| Post town | Liverpool |
| Postcode | L3 1DS |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD72 Liverpool |
| Local authority | Liverpool |
| Electoral ward | Waterfront South |
| Westminster constituency | Liverpool Riverside |
| Delivery location | TLD North West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 19 |
| Supplier names | A-PLANT; ADLIB SOLUTIONS; ARENA STRUCTURES; CENTRAL MEDICAL SERVICES; EVENT TRAFFIC CONTROL; EVENTS DESIGN; FGH SECURITY; FIELD & LAWN (MARQUEES; GRACE & TAILOR; PARAMOUNT STEWARDING & SECURITY; PRACTICAL EVENT SOLUTIONS; PYRAMID ELECTRICAL SERVICES; RICHMOND EVENT MANAGEMENT; ST JOHN AMBULANCE; SYMPHOTECH NORTH; THE EVENT SAFETY SHOP; TRAFFIC DIRECT; TRAFFIC MANAGEMENT SERVICES (RETFORD; WILLIAM G SEARCH |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services

## Release History

- 19 Mar 2020 at 15:15 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f57451d1-22c7-493f-a8ed-b2dbeeb25620
- 25 Nov 2019 at 13:21 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4cef90c9-732b-4515-b1b2-21f39732dfeb

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/f57451d1-22c7-493f-a8ed-b2dbeeb25620
  19th March 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/4cef90c9-732b-4515-b1b2-21f39732dfeb
  25th November 2019 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.liverpool.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-675f38d6-7137-437e-8527-15033c6b2944. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-675f38d6-7137-437e-8527-15033c6b2944.json.