---
title: "Provision of an Integrated People and Payroll System"
ocid: "ocds-b5fd17-67dac1d2-9939-4c92-9632-205527dafacf"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-67dac1d2-9939-4c92-9632-205527dafacf"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-67dac1d2-9939-4c92-9632-205527dafacf.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-67dac1d2-9939-4c92-9632-205527dafacf.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HEART ACADEMIES TRUST"
published: "2025-09-17"
---

# Provision of an Integrated People and Payroll System

Buyer: HEART ACADEMIES TRUST  
Current stage: Award  
OCID: ocds-b5fd17-67dac1d2-9939-4c92-9632-205527dafacf

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-67dac1d2-9939-4c92-9632-205527dafacf)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-67dac1d2-9939-4c92-9632-205527dafacf.json)

## Summary

HEART Academies Trust has completed the procurement process to secure a single supplier for an Integrated People and Payroll System. Under a selective procurement method via a call-off from a dynamic purchasing system, this process caters to the education sector with the primary focus on software package and information systems, financial and insurance services, and education and training services. The awarded contract, worth £232,675.52, will commence on 1st January 2026 and conclude on 31st December 2031. This procurement was aimed at the East of England, London, and South East regions of the United Kingdom. The initial tender period ended on 25th April 2025, with the contract award date noted as 2nd September 2025.

This tender offers significant opportunities for businesses specialising in integrated human resources and payroll solutions, particularly those with expertise in complying with UK education sector regulations. The project is suitable for SMEs and organisations interested in expanding their footprint in providing scalable systems capable of integrating with finance software and supporting continued compliance with legislative and regulatory changes. Education Personnel Management Limited has been identified as the awarded supplier, opening doors for potential collaborations or competitive initiatives within similar procurement landscapes.

## Notice

This Further Competition (FC) is being issued by HEART Academies Trust to procure Integrated People and Payroll System for 3 years plus the option to extend for up to 2 years via the DPS for the provision of goods and services to drive social impact and improvement. HEART requires high-quality Integrated People and Payroll system and aims to appoint a capable supplier under a single contract to deliver these services. Scope of Integrated People and Payroll System encompassing People advisory Services * Compliance with UK education sector regulations. * Provides a fully managed People management system, payroll processing, and compliance tracking for all staff, including those on multiple contracts and transferred under TUPE. * Supports employee self-service and integrates with key external systems, such as finance software, Trust's MIS system, recruitment platforms, and pension providers. * Scalable to accommodate new schools joining the Trust and future growth. * Provider ensures ongoing compliance with legislative and regulatory changes, including necessary updates and support.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9c14dab1-1ccd-4c1f-b08c-05a5b20e7020 |
| Notice type | Award Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a dynamic purchasing system |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Sep 2025 |
| Submission deadline | 25 Apr 2025 |
| Future notice date | Not specified |
| Award date | 1 Sep 2025 |
| Contract period | 1 Jan 2026 - 31 Dec 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £220,000 |
| Lots value | Not specified |
| Awards value | £232,675 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HEART ACADEMIES TRUST |
| Locality | BEDFORD |
| Post town | Milton Keynes |
| Postcode | MK41 7PZ |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH24 Bedford |
| Local authority | Bedford |
| Electoral ward | De Parys |
| Westminster constituency | Bedford |
| Delivery location | TLI London, TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EDUCATION PERSONNEL MANAGEMENT |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 66 - Financial and insurance services
- 80 - Education and training services

### Codes

- 48000000 - Software package and information systems
- 66000000 - Financial and insurance services
- 80000000 - Education and training services

## Release History

- 17 Sep 2025 at 16:22 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/9c14dab1-1ccd-4c1f-b08c-05a5b20e7020

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/9c14dab1-1ccd-4c1f-b08c-05a5b20e7020
  17th September 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-67dac1d2-9939-4c92-9632-205527dafacf. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-67dac1d2-9939-4c92-9632-205527dafacf.json.