--- title: "High End Catering - Weddings" ocid: "ocds-b5fd17-691763ca-313f-4cfe-ae52-53463f462c5a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-691763ca-313f-4cfe-ae52-53463f462c5a" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-691763ca-313f-4cfe-ae52-53463f462c5a.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-691763ca-313f-4cfe-ae52-53463f462c5a.json" source: "Contracts Finder" current_stage: "Planning" buyer: "UNIVERSITY OF BRISTOL" published: "2022-08-17" --- # High End Catering - Weddings Buyer: UNIVERSITY OF BRISTOL Current stage: Planning OCID: ocds-b5fd17-691763ca-313f-4cfe-ae52-53463f462c5a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-691763ca-313f-4cfe-ae52-53463f462c5a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-691763ca-313f-4cfe-ae52-53463f462c5a.json) ## Summary The University of Bristol has planned a procurement for exclusive high-end catering services for weddings at Goldney House in Clifton Village. The contract, classified under the Food, beverages, tobacco and related products category, is valued at £750,000 GBP. The procurement is in the planning stage, with a future notice date set for 1st September 2022. The contract period is from 3rd April 2023 to 3rd April 2028, and the delivery addresses include postal code BS1 5DS in the South West region of the United Kingdom. This tender opportunity for high-end catering services at The Orangery presents a lucrative chance for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations in the food and beverage industry. Businesses adept at providing top-tier catering services for exclusive events, managing venue operations proficiently, and ensuring high standards of customer service would be well-suited to bid for this contract with the University of Bristol. The detailed requirements for event coordination, staff management, and service provision create an opportunity for businesses to showcase their expertise and grow their presence in the catering sector. ## Notice Exclusive High-End Events at The Orangery - University of Bristol A turnkey approach to Weddings, as the exclusive third-party catering provider for all weddings held at Goldney House (Clifton Village), comprising of events of up to 110 seated and 150 for an evening reception. This will include the provision of services within the grounds of the property and the main house, to the highest service levels and attention to detail. Turnkey Service minimum requirements: - Preparation, coordination and supply of function sheets including third party deliveries i.e. flowers etc. (in conjunction with the venue) - Set up to be complete for a pre-arrival venue check with the venue Wedding & Special Events Coordinator to include place cards, menus, cake table etc - Caterer to be responsible for the collection of the appropriate keys for the event from designated issue point - To have full operational responsibility (including the supply of all operational staff) on the day - A designated Event Manager, who is also a holder of a current and valid personal licence for the sale of alcohol and will act as Venue Manager in the absence of the venue Wedding & Special Events Coordinator - A certified First Aider - To ensure the venue is continually secure, including the responsibility for lock-up at the end of the event - The venue is left to the standard of the operating procedure (including the completion of all HACCP documentation) - To follow the University's guidelines on health & safety and report any incidents as per the SOP. - Provision of appropriate cleaning chemicals and COSHH training of staff that use these, to ensure a full clean-down of the kitchen and any food preparation areas is completed prior to departure. - Removal of all equipment, including hired in and brought-in equipment and crockery, glassware etc. All hired-in items must be stored appropriately, prior to collection (collection must be no later than one business day following the event) Minimum venue liaison requirements are: - Dedicated coordinator provided by the third-party catering supplier, from enquiry to completion - Confirmation to venue of acceptance of event dates held and confirmed - Communication of chosen menus, total costs, and timings with the venue - Sharing of information such as function sheets, last minute changes and itinerary of the day, to include any bespoke arrangements - A meeting to confirm final details with the venue Wedding & Special Events Coordinator, the customer and caterer within 14 days of the event taking place. - Invoicing of client for catering deposit and all catering charges (copies to be supplied to venue) - Issue of agreement and terms and conditions to customer, to reflect those of the venue. Minimum set up requirements as appropriate to the event: - Cutlery - Crockery - Glassware - Service Utensils - Table coverings (crease free and appropriately sized) - Napkins - Menus - Place cards - Final room check post-set up with the venue Wedding Additional information: A turnkey approach to Weddings, as the exclusive third-party catering provider for all weddings held at Goldney House (Clifton Village), comprising of events of up to 110 seated and 150 for an evening reception. This will include the provision of services within the grounds of the property and the main house, to the highest service levels and attention to detail. Turnkey Service minimum requirements: - Preparation, coordination and supply of function sheets including third party deliveries i.e. flowers etc. (in conjunction with the venue) - Set up to be complete for a pre-arrival venue check with the venue Wedding & Special Events Coordinator to include place cards, menus, cake table etc - Caterer to be responsible for the collection of the appropriate keys for the event from designated issue point - To have full operational responsibility (including the supply of all operational staff) on the day - A designated Event Manager, who is also a holder of a current and valid personal licence for the sale of alcohol and will act as Venue Manager in the absence of the venue Wedding & Special Events Coordinator - A certified First Aider - To ensure the venue is continually secure, including the responsibility for lock-up at the end of the event - The venue is left to the standard of the operating procedure (including the completion of all HACCP documentation) - To follow the University's guidelines on health & safety and report any incidents as per the SOP. - Provision of appropriate cleaning chemicals and COSHH training of staff that use these, to ensure a full clean-down of the kitchen and any food preparation areas is completed prior to departure. - Removal of all equipment, including hired in and brought-in equipment and crockery, glassware etc. All hired-in items must be stored appropriately, prior to collection (collection must be no later than one business day following the event) Minimum venue liaison requirements are: - Dedicated coordinator provided by the third-party catering supplier, from enquiry to completion - Confirmation to venue of acceptance of event dates held and confirmed - Communication of chosen menus, total costs, and timings with the venue - Sharing of information such as function sheets, last minute changes and itinerary of the day, to include any bespoke arrangements - A meeting to confirm final details with the venue Wedding & Special Events Coordinator, the customer and caterer within 14 days of the event taking place. - Invoicing of client for catering deposit and all catering charges (copies to be supplied to venue) - Issue of agreement and terms and conditions to customer, to reflect those of the venue. Minimum set up requirements as appropriate to the event: - Cutlery - Crockery - Glassware - Service Utensils - Table coverings (crease free and appropriately sized) - Napkins - Menus - Place cards - Final room check post-set up with the venue Wedding & Special Events Coordinator ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/aad95733-a946-47c8-bfb1-d8ee4480d29f | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Aug 2022 | | Submission deadline | Not specified | | Future notice date | 1 Sep 2022 | | Award date | Not specified | | Contract period | 2 Apr 2023 - 3 Apr 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £750,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF BRISTOL | | Locality | BRISTOL | | Post town | Bristol | | Postcode | BS1 5DS | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK5 West of England | | ITL 3 | TLK51 Bristol, City of | | Local authority | Bristol, City of | | Electoral ward | Central | | Westminster constituency | Bristol Central | | Delivery location | TLK South West (England), TLL Wales | ## CPV Codes ### Divisions - 15 - Food, beverages, tobacco and related products ### Codes - 15000000 - Food, beverages, tobacco and related products ## Release History - 17 Aug 2022 at 13:31 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/aad95733-a946-47c8-bfb1-d8ee4480d29f - 17 Aug 2022 at 13:28 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/1c38dc6c-446b-4a8d-a420-f9d0f0eb9cfc ## Documents - https://www.contractsfinder.service.gov.uk/Notice/aad95733-a946-47c8-bfb1-d8ee4480d29f 17th August 2022 - Future opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/1c38dc6c-446b-4a8d-a420-f9d0f0eb9cfc 17th August 2022 - Future opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/e805d293-ab9f-4e56-8a8e-8d7cdf1f94b6 n/a ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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