---
title: "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Shropshire, Telford and Wrekin"
ocid: "ocds-b5fd17-6936b237-0754-485d-8163-d0fa3e330775"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6936b237-0754-485d-8163-d0fa3e330775"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6936b237-0754-485d-8163-d0fa3e330775.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-6936b237-0754-485d-8163-d0fa3e330775.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT"
published: "2022-09-01"
---

# Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Shropshire, Telford and Wrekin

Buyer: NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT  
Current stage: Award  
OCID: ocds-b5fd17-6936b237-0754-485d-8163-d0fa3e330775

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## Summary

The NHS Shropshire, Telford and Wrekin, through the NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT, has completed the procurement process for the "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services" contract. This service falls under the industry category of Transport services. The tender was conducted through a dynamic purchasing system and had a tender period ending on January 11, 2022. The contract period is from August 1, 2022, to April 1, 2023, with a contract value of £137,474.75.

This tender for Lloyd George Record Digitisation Services presents an opportunity for businesses offering storage, data management, scanning, and document management services. Small and medium enterprises (SMEs) suited to selective procurement processes may find this tender particularly suitable for their capabilities. The awarded supplier for this contract is IRON MOUNTAIN (UK) PLC, indicating significant growth potential for businesses in similar sectors interested in public procurement opportunities within the healthcare industry.

## Notice

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: * safer care for patients * release of space within practices to provide additional consultation areas * access to the full patient record at the point of care * GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS Shropshire, Telford and Wrekin have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3f98826d-e5cc-438b-aac0-fbea5ab07c66 |
| Notice type | Award Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a dynamic purchasing system |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Sep 2022 |
| Submission deadline | 11 Jan 2022 |
| Future notice date | Not specified |
| Award date | 2 Mar 2022 |
| Contract period | 31 Jul 2022 - 1 Apr 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £137,474 |
| Lots value | Not specified |
| Awards value | £137,474 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT |
| Locality | TELFORD |
| Post town | Telford |
| Postcode | TF7 4QQ |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG21 Telford and Wrekin |
| Local authority | Telford and Wrekin |
| Electoral ward | Madeley & Sutton Hill |
| Westminster constituency | Telford |
| Delivery location | TLD North West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IRON MOUNTAIN (UK |

## CPV Codes

### Divisions

- 60 - Transport services (excl. Waste transport)
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 60000000 - Transport services (excl. Waste transport)
- 63121100 - Storage services
- 72317000 - Data storage services
- 72512000 - Document management services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512100 - Archive destruction services

## Release History

- 1 Sep 2022 at 15:18 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/3f98826d-e5cc-438b-aac0-fbea5ab07c66

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/3f98826d-e5cc-438b-aac0-fbea5ab07c66
  1st September 2022 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://www.shropshiretelfordandwrekin.nhs.uk/

## Provenance

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