--- title: "Meeting Management and Voting System" ocid: "ocds-b5fd17-69d222bf-5b34-4a7e-b999-573aee37517b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-69d222bf-5b34-4a7e-b999-573aee37517b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-69d222bf-5b34-4a7e-b999-573aee37517b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-69d222bf-5b34-4a7e-b999-573aee37517b.json" source: "Contracts Finder" current_stage: "Tender" buyer: "TAUNTON DEANE BOROUGH COUNCIL" published: "2019-02-08" --- # Meeting Management and Voting System Buyer: TAUNTON DEANE BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-69d222bf-5b34-4a7e-b999-573aee37517b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-69d222bf-5b34-4a7e-b999-573aee37517b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-69d222bf-5b34-4a7e-b999-573aee37517b.json) ## Summary Taunton Deane Borough Council is conducting a tender for a "Meeting Management and Voting System" aimed at modernising its council operations as it transitions into the new Somerset West and Taunton Council on 1 April 2019. The procurement is classified under the industry category of repair and maintenance services of audio-visual and optical equipment, with a total estimated value of £140,000. The procurement method is an open procedure, and the tender period will close on 1 March 2019. The delivery will take place in the South West region of the United Kingdom, with contract performance expected to start on 5 April 2019 and conclude by 4 May 2019. This tender presents a significant opportunity for businesses specialising in audio-visual systems, conference-room furniture, and related infrastructure. Companies that can provide innovative meeting management solutions, robust audio-visual equipment, and support services would be particularly well-suited to compete. This project aligns with a broader transformation initiative aimed at enhancing democratic processes, making it an attractive prospect for businesses focused on public sector contracts and modernisation projects. ## Notice Taunton Deane Borough Council and West Somerset Council are fundamentally changing. Both Councils will cease to exist on 1 April 2019 and in their place a new council, Somerset West and Taunton, will be created. This new council will be structured and will deliver services in a different way from the two existing councils. We are currently undertaking a major Transformation Programme to make changes to our accommodation, staffing structures, ways of working, technology and to deliver a genuinely customer centric approach to future service delivery These changes include the refurbishment and modernisation of the existing council chamber, the John Meikle Room (JMR), and the two adjacent committee rooms. Over and above the fabric of the room, there is a requirement to provide a fit for purpose meeting management system and supporting audio visual infrastructure. The system will provide flexible and robust capability to our councillors, staff and the public for the purposes of supporting transparent and accessible democratic decision making. The system will provide the flexibility to hold council and committee meetings in one large space (comprising all three rooms) or in the three separate spaces. Equally the individual rooms may be used for internal meetings and presentations, or be hired to external organisations for the same purposes within the suite. In addition the system should be capable of being transported to other sites and work, subject to initial setup and adequate infrastructure, with minimal configuration or changes, ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7e16aaa8-58ea-4ac2-a861-ced82202bf7b | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Feb 2019 | | Submission deadline | 1 Mar 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 4 Apr 2019 - 4 May 2019 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £140,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | TAUNTON DEANE BOROUGH COUNCIL | | Locality | TAUNTON | | Post town | Taunton | | Postcode | TA1 4DY | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK6 North Somerset, Somerset and Dorset | | ITL 3 | TLK62 Somerset | | Local authority | Somerset | | Electoral ward | Bishop's Hull & Taunton West | | Westminster constituency | Taunton and Wellington | | Delivery location | TLK South West (England) | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 50 - Repair and maintenance services ### Codes - 32321200 - Audio-visual equipment - 32321300 - Audio-visual materials - 39153000 - Conference-room furniture - 50340000 - Repair and maintenance services of audio-visual and optical equipment ## Release History - 8 Feb 2019 at 12:49 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7e16aaa8-58ea-4ac2-a861-ced82202bf7b ## Documents - https://www.contractsfinder.service.gov.uk/Notice/7e16aaa8-58ea-4ac2-a861-ced82202bf7b 8th February 2019 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.tauntondeane.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-69d222bf-5b34-4a7e-b999-573aee37517b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-69d222bf-5b34-4a7e-b999-573aee37517b.json.