---
title: "HFEA Transformation Project - Dynamics 365 & SharePoint"
ocid: "ocds-b5fd17-6a12ed3d-8476-4e45-9c97-e0b7abd63358"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a12ed3d-8476-4e45-9c97-e0b7abd63358"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6a12ed3d-8476-4e45-9c97-e0b7abd63358.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-6a12ed3d-8476-4e45-9c97-e0b7abd63358.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "HUMAN FERTILISATION AND EMBRYOLOGY AUTHORITY (HFEA)"
published: "2025-03-14"
---

# HFEA Transformation Project - Dynamics 365 & SharePoint

Buyer: HUMAN FERTILISATION AND EMBRYOLOGY AUTHORITY (HFEA)  
Current stage: Award  
OCID: ocds-b5fd17-6a12ed3d-8476-4e45-9c97-e0b7abd63358

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## Summary

The Human Fertilisation and Embryology Authority (HFEA) has completed the award stage for its "HFEA Transformation Project - Dynamics 365 & SharePoint". This procurement, classified under IT services, aims to replace the current bespoke regulatory licence management system with Microsoft Dynamics 365 and related cloud portal technologies. The contract spans an initial term of 30 months, starting from 17th February 2025 to 16th August 2027, with an option to extend for an additional 12 months. The project is located in the United Kingdom, with key deadlines including the tender period end date on 30th October 2024. The procurement method used was an open procedure above the threshold value, with the contract awarded for GBP 873,424.13.

This tender presents significant opportunities for business growth, particularly for SMEs and VCSEs specialising in IT services, consulting, software development, and support. The requirement to assist in the transformation to sustainable and future-ready systems positions IT firms with experience in cloud technologies and innovative solutions, such as AI, competitively. Ceox Services Ltd, an SME, has been awarded the contract, providing an illustration of the type of business that can successfully compete for such tenders. By leveraging this procurement, businesses can expand their portfolio and enhance their presence in government contracting for modernisation projects.

## Notice

The HFEA is seeking to replace its bespoke regulatory licence management system (Epicentre) and web portal used by licenced clinics with Microsoft Dynamics 365 and related cloud portal technologies and is seeking to appoint a delivery partner to assist with the transformation. It's imperative the HFEA use this funding wisely to not only ensure the HFEA adopt sustainable systems for the future, but also so we can be in position to make use of upcoming new technologies, such as AI, without needing to redevelop systems. Contract Project Reference: C303636 Intended contract term: Initial period of 30 month (18 month build, 12 month service) with the option to extend for a further period of 12 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/35e1ec43-32a0-4485-b310-980a20ffde9e |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Mar 2025 |
| Submission deadline | 30 Oct 2024 |
| Future notice date | Not specified |
| Award date | 20 Dec 2024 |
| Contract period | 17 Feb 2025 - 16 Aug 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £582,282 |
| Lots value | Not specified |
| Awards value | £873,424 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HUMAN FERTILISATION AND EMBRYOLOGY AUTHORITY (HFEA) |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS2 7UE |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Little London & Woodhouse |
| Westminster constituency | Leeds Central and Headingley |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CEOX SERVICES |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 14 Mar 2025 at 15:06 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/35e1ec43-32a0-4485-b310-980a20ffde9e

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/35e1ec43-32a0-4485-b310-980a20ffde9e
  14th March 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/c64d5bbd-2d22-4f98-93d1-e75b02da95f1
  HFEA Contract for Services_Redacted

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a12ed3d-8476-4e45-9c97-e0b7abd63358. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6a12ed3d-8476-4e45-9c97-e0b7abd63358.json.