--- title: "Multifunctional Devices, Managed Print and Content Services and Records and Information Management" ocid: "ocds-b5fd17-6a1a6df9-f5e3-4184-9f87-dd8ed62f2f42" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a1a6df9-f5e3-4184-9f87-dd8ed62f2f42" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6a1a6df9-f5e3-4184-9f87-dd8ed62f2f42.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6a1a6df9-f5e3-4184-9f87-dd8ed62f2f42.json" source: "Contracts Finder" current_stage: "Tender" buyer: "CROWN COMMERCIAL SERVICE" published: "2017-03-15" --- # Multifunctional Devices, Managed Print and Content Services and Records and Information Management Buyer: CROWN COMMERCIAL SERVICE Current stage: Tender OCID: ocds-b5fd17-6a1a6df9-f5e3-4184-9f87-dd8ed62f2f42 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a1a6df9-f5e3-4184-9f87-dd8ed62f2f42) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6a1a6df9-f5e3-4184-9f87-dd8ed62f2f42.json) ## Summary The Crown Commercial Service is seeking bids for their tender titled "Multifunctional Devices, Managed Print and Content Services and Records and Information Management," which belongs to the services category. The tender is currently active and was published on 15 March 2017. Key aspects include a total contract value of £73,700,000, with various lots covering multifunctional devices, scanning services, and document management audits. The procurement method is an open procedure, and the tender period concluded on 5 September 2016. The agreement is set to commence from 12 December 2016 and will last until 25 October 2020. This tender presents significant opportunities for growth, particularly for businesses specialising in office machinery, maintenance, document management, and consultancy services. Companies with capabilities in scanning services, auditing for information management, or those providing managed print solutions would be well-suited to compete. Small and medium-sized enterprises (SMEs) are encouraged to participate, as they may offer tailored solutions that meet the unique needs of contracting authorities while aligning with the digital transition initiatives outlined by the government. ## Notice Lot 1 Multifunctional Devices (MFD's) and Entry Level Print Management Software is for the provision of Equipment which includes mono and colour-capable Devices from small to large office based, free standing and network ready MFDs, Entry Level Print Management Software and peripheral accessories to enable Contracting Authorities to utilise bespoke Devices to meet their individual requirements. The Lot 1 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of five (5) years (60) months. Lot 5 Scanning Services, is for the management of Records and the 'physical to digital' process in line with Governments broader 'digital by default' strategy. During this process it is acknowledged that there will be a short term requirement to store physical records. The Potential Provider shall be able to provide the full Scanning Service for an End to End or part requirement. The Lot 5 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of three (3) years (36) months. Lot 6 is to provide a Sensitivity Review Service to identify whether Record(s) contain sensitive information and whether the Exemptions support or do not support withholding the sensitive information. The Potential Provider shall be able to provide an On-site or Off site Sensitivity Review Service through either a Fully Managed Sensitivity Review Service or a Triage Sensitivity Review Service. The Lot 6 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of three (3) years (36) months. Lot 7 is for the Potential Provider to provide an entirely independent Vendor Neutral Audit and Consultancy based on total cost transparency of existing information management processes. The Potential Provider shall, where required utilise market expertise and knowledge to influence and support Contracting Authorities strategies in the management of its Managed Print and Content Management requirements and the optimisation of physical storage requirements, including reduction of volumes where appropriate and the management of retention and Disposal/ Destruction strategies. The Lot 7 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of five (5) years (60) months. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a6997981-8905-4938-8480-614de19f6ce1 | | Notice type | Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Mar 2017 | | Submission deadline | 5 Sep 2016 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 12 Dec 2016 - 25 Oct 2020 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £73,700,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CROWN COMMERCIAL SERVICE | | Locality | LIVERPOOL | | Post town | Liverpool | | Postcode | L3 9PP | | Country | England | | ITL 1 | TLD North West (England) | | ITL 2 | TLD7 Merseyside | | ITL 3 | TLD72 Liverpool | | Local authority | Liverpool | | Electoral ward | City Centre North | | Westminster constituency | Liverpool Riverside | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 50 - Repair and maintenance services - 63 - Supporting and auxiliary transport services; travel agencies services - 72 - IT services: consulting, software development, Internet and support - 75 - Administration, defence and social security services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 30100000 - Office machinery, equipment and supplies except computers, printers and furniture - 50310000 - Maintenance and repair of office machinery - 63121000 - Storage and retrieval services - 72220000 - Systems and technical consultancy services - 72512000 - Document management services - 75112000 - Administrative services for business operations - 79212000 - Auditing services - 79311000 - Survey services - 79410000 - Business and management consultancy services - 79521000 - Photocopying services - 79810000 - Printing services - 79820000 - Services related to printing - 92512000 - Archive services ## Release History - 15 Mar 2017 at 11:35 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a6997981-8905-4938-8480-614de19f6ce1 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/a6997981-8905-4938-8480-614de19f6ce1 15th March 2017 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/6c12c404-e51b-438c-8239-55ae10691df5 MFD's - RM3781 Lot 2 ## Notice URLs - http://www.gov.uk/ccs ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a1a6df9-f5e3-4184-9f87-dd8ed62f2f42. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6a1a6df9-f5e3-4184-9f87-dd8ed62f2f42.json.