--- title: "Document Management Solution (DMS)" ocid: "ocds-b5fd17-6a39546a-3d8d-449c-b73a-6cb2bd96417b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a39546a-3d8d-449c-b73a-6cb2bd96417b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6a39546a-3d8d-449c-b73a-6cb2bd96417b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6a39546a-3d8d-449c-b73a-6cb2bd96417b.json" source: "Contracts Finder" current_stage: "Planning" buyer: "NOTTINGHAM TRENT UNIVERSITY" published: "2023-04-17" --- # Document Management Solution (DMS) Buyer: NOTTINGHAM TRENT UNIVERSITY Current stage: Planning OCID: ocds-b5fd17-6a39546a-3d8d-449c-b73a-6cb2bd96417b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a39546a-3d8d-449c-b73a-6cb2bd96417b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6a39546a-3d8d-449c-b73a-6cb2bd96417b.json) ## Summary The Nottingham Trent University (NTU) is seeking to engage in a pre-procurement market exercise for a Document Management Solution (DMS). The initiative aims to assess supplier capabilities, technology opportunities, and estimated solution costs before deciding on a full procurement project. The engagement period ends on April 28, 2023, with responses due by April 28, 2023. The procurement process falls under the software package and information systems industry category in the East Midlands region, United Kingdom. This tender presents an opportunity for businesses specialising in software package and information systems to engage with NTU in the pre-procurement market exercise for the DMS. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the exercise focuses on gathering insights to inform a potential future full procurement process. Interested organisations should register via the EU Supply portal before the deadline and may be invited to present their responses during workshop sessions between May 2 and May 12, 2023. ## Notice NTU wish to undertake a pre-procurement market engagement exercise before any possible procurement is started, to determine suitable Document Management Solution (DMS), systems and capabilities. This exercise is aimed at making informed decisions surrounding future solutions as part of pre-procurement planning and is an essential step before deciding whether to initiate a full project leading to procurement. We will therefore also be looking at supplier and technology capabilities, opportunities to deliver and estimated costs for full and partial solutions. The current NTU ecosystem includes a variety of systems and places where documents are created, stored, and deleted. This includes both digital records, that are stored in local and 3rd party solutions, as well as paper records which are regularly accessed by NTU teams. Each team stores their documents according to their individual policies and therefore, the aim of this initiative is to help standardise these processes. At this stage we will not be formally assessing proposals, so nothing provided at this stage will be evaluated as part of any future procurement process. We welcome responses from organisations who feel that they have ideas on how our vision can be delivered, and comment on the extent to which our requirements are reasonable, realistic, and properly specified. If you feel your organisation can contribute to this exercise, please register/login to express interest via the EU Supply portal for further details. Please complete, sign and return the NDA to receive the password that grants access to the SMT document, provide responses to the enclosed questions and submit via the EU Supply Portal no later than 12:00 Noon on Friday 28th April 2023. Please note we are not accepting any changes, variations or alternatives to the NDA provided. Following receipt of the responses and depending on the information we obtain from this exercise we may invite a selection of respondents to attend separate workshop sessions to present and discuss their responses between Tuesday 2nd May 2023 and Friday 12th May 2023. Organisations not attending a session will not be disadvantaged in any future procurement, as this pre-procurement market engagement is only an exploratory fact-finding exercise: it is not an invitation to tender or a request for formal expressions of interest. Any supplier invited to present or provide information to NTU is doing so to support pre-procurement market research only, to help make any future procurement more focused and efficient, and to clarify NTU's requirements. The expected formal procurement process will start only after completion of this pre-procurement market engagement or soft market testing exercise. Please apply via the EU Supply portal link provided in contact details. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/84640b20-c1dc-4dda-8e37-4c6bf7e686de | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Apr 2023 | | Submission deadline | Not specified | | Future notice date | 28 Apr 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NOTTINGHAM TRENT UNIVERSITY | | Locality | NOTTINGHAM | | Post town | Nottingham | | Postcode | NG1 4GH | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF14 Nottingham | | Local authority | Nottingham | | Electoral ward | Hyson Green & Arboretum | | Westminster constituency | Nottingham East | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 17 Apr 2023 at 09:33 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/84640b20-c1dc-4dda-8e37-4c6bf7e686de ## Documents - https://www.contractsfinder.service.gov.uk/Notice/84640b20-c1dc-4dda-8e37-4c6bf7e686de 17th April 2023 - Early engagement notice on Contracts Finder - https://uk.eu-supply.com/ctm/supplier/publictenders?B=NTU ## Notice URLs - http://www.ntu.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a39546a-3d8d-449c-b73a-6cb2bd96417b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6a39546a-3d8d-449c-b73a-6cb2bd96417b.json.