--- title: "FRAM-926-23-TH" ocid: "ocds-b5fd17-6a7329f9-9e5c-454c-8d6d-66f0b1b7e472" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a7329f9-9e5c-454c-8d6d-66f0b1b7e472" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6a7329f9-9e5c-454c-8d6d-66f0b1b7e472.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6a7329f9-9e5c-454c-8d6d-66f0b1b7e472.json" source: "Contracts Finder" current_stage: "Award" buyer: "COVENTRY UNIVERSITY" published: "2023-10-18" --- # FRAM-926-23-TH Buyer: COVENTRY UNIVERSITY Current stage: Award OCID: ocds-b5fd17-6a7329f9-9e5c-454c-8d6d-66f0b1b7e472 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a7329f9-9e5c-454c-8d6d-66f0b1b7e472) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6a7329f9-9e5c-454c-8d6d-66f0b1b7e472.json) ## Summary The Coventry University Higher Education Corporation is seeking an offsite records storage provider for its physical records in Coventry, London, Scarborough, and beyond. The procurement, titled "GROUP PHYSICAL RECORD REPOSITORY" under the industry category of Filing services, aims to store approximately 3000 boxes of physical records for an initial two-year term, extendable up to four years. The procurement method is selective, through a framework agreement, with a tender deadline of 23rd June 2023 and a contract period starting from 1st November 2023. This tender by Coventry University presents an opportunity for businesses specializing in offsite records storage services to secure a long-term contract with a reputable institution. Companies experienced in managing large-scale physical records and providing cataloguing services are well-suited to compete for this tender. The selective procurement method allows for targeted submissions, with potential for contract extensions beyond the initial two-year term, providing stability for the selected supplier and fostering business growth in the records management sector. ## Notice Coventry University Higher Education Corporation and its subsidiary companies (to be subsequently referred to as "CU / Group") is looking for an offsite records storage provider to store its Group physical records, e.g. paper. Whilst the Group is a global organisation, with records held in Coventry, London, Scarborough, and outside of the UK, immediate storage requirements are for records held in our UK campuses, namely Coventry. However, this is likely to still require collection and delivery of records from multiple locations. Our initial storage requirement can be split into three stages ordered by priority: 1. The Group has approximately 1000 boxes of physical records (the majority are paper files though some contain CD's and microform), needing to be moved from the ground floor of the Alma Building, CV1 5QA, due to environmental concerns. 2. The Group has a further ~1000 boxes of physical records, e.g. paper, stored with an offsite storage provider based in Lutterworth, whose contract is due to end. 3. In addition to the above, the Group has undertaken an exercise to determine any other records stored on site within various onsite locations, this has highlighted approximately 1500 boxes of physical records. These records will need to be stored offsite. It is also understood that these records will need cataloguing. Records as per points 1 and 2 are unlikely to require cataloguing but will require their existing inventories to be migrated into one catalogue. The Agreement will be awarded for a duration of two years, with an option for Coventry University, at its discretion, to elect to extend the term of the Agreement for two further one year periods. For the avoidance of doubt, the term of the Agreement shall not exceed a maximum of four years. The procurement document can be accessed for free at https://in-tendhost.co.uk/coventryuniversity/. This is the same location to reply to this Tender. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e3d7edb0-8227-4968-95c3-1de6e81ec82e | | Notice type | Award Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Selective | | Procurement method details | Call-off from a framework agreement | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Oct 2023 | | Submission deadline | 23 Jun 2023 | | Future notice date | Not specified | | Award date | 10 Oct 2023 | | Contract period | 1 Nov 2023 - 31 Oct 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | £75,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COVENTRY UNIVERSITY | | Locality | COVENTRY | | Post town | Coventry | | Postcode | CV1 5FB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG33 Coventry | | Local authority | Coventry | | Electoral ward | St Michael's | | Westminster constituency | Coventry South | | Delivery location | TLG West Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | RESTORE RECORDS MANAGEMENT | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79560000 - Filing services ## Release History - 18 Oct 2023 at 09:16 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e3d7edb0-8227-4968-95c3-1de6e81ec82e - 25 May 2023 at 17:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/c66e0521-3b20-462d-9f85-64ee8d1cb48d ## Documents - https://www.contractsfinder.service.gov.uk/Notice/e3d7edb0-8227-4968-95c3-1de6e81ec82e 18th October 2023 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/c66e0521-3b20-462d-9f85-64ee8d1cb48d 25th May 2023 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/coventryuniversity/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a7329f9-9e5c-454c-8d6d-66f0b1b7e472. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6a7329f9-9e5c-454c-8d6d-66f0b1b7e472.json.