--- title: "Managed Ground Transport Services for Major Events and Diplomatic Services" ocid: "ocds-b5fd17-6a974602-77df-4578-bab2-4755ec267282" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a974602-77df-4578-bab2-4755ec267282" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6a974602-77df-4578-bab2-4755ec267282.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6a974602-77df-4578-bab2-4755ec267282.json" source: "Contracts Finder" current_stage: "Tender" buyer: "FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE" published: "2024-09-19" --- # Managed Ground Transport Services for Major Events and Diplomatic Services Buyer: FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE Current stage: Tender OCID: ocds-b5fd17-6a974602-77df-4578-bab2-4755ec267282 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a974602-77df-4578-bab2-4755ec267282) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6a974602-77df-4578-bab2-4755ec267282.json) ## Summary The Foreign Commonwealth and Development Office (FCDO) has initiated an open procurement process for "Managed Ground Transport Services for Major Events and Diplomatic Services." This tender, classified under the "Hire of passenger transport vehicles with driver" industry category, targets the successful facilitation of VIP and delegation transportation during high-profile government events. Services will predominantly be required within the London (M25) area but may extend across various UK regions. The current procurement stage is 'Tender,' with a tender period closing on 28th October 2024. The contract is slated to commence on 3rd March 2025 and will run until 2nd March 2027. The total contract value is estimated to be £25,200,000. This tender represents a significant opportunity for businesses specializing in high-quality, managed ground transport services, particularly those experienced in handling large-scale, high-security events. SMEs are encouraged to participate, potentially benefiting from the increased visibility and prestige associated with serving such high-profile governmental functions. Suitable businesses should be adept in comprehensive event logistics, including vehicle and driver provisions, and must possess experience in VIP and diplomatic transport. The procurement method, following an open procedure above the threshold, ensures a competitive yet fair selection process for all eligible participants. ## Notice The FCDO's Protocol Directorate provides a comprehensive event management service organising meetings, conferences, summits and events throughout the UK, be it a meeting for 20, a reception for 200, or an International Summit for 2,000+. The service includes finding the right venue from Lancaster House to conference centres and hotels throughout the UK. The Team offer a full delegate management package and also take care of all the event arrangements. Services include arranging the venue, catering, transport, media facilities, ICT, audio-visual and printing. Throughout the event the Team provides a complete on-site event management service. The requirement is to ensure the events run smoothly and professionally, the Authority requires the services of a managed ground transport services Supplier to support in the successful delivery of Government events. The Supplier should be experienced in facilitating the movement of VIPs and their delegations for high profile events. The Supplier will be required to participate in the planning, resourcing and operation of a fully functioning, detailed ground transport plan in order to achieve the objectives and requirements set out. His Majesty's Government will frequently host major events in the United Kingdom which international Heads of State or Government are invited to attend. The FCDO's Protocol Directorate, Events Team is responsible for arranging all logistics in relation to such events and require a trusted managed ground transport service contractor to assist with the movement of VIPs, staff, media and other guests invited to attend. The number of major events is unknown but based on previously years we anticipate 2-3 events per year. The FCDO's Protocol Directorate, Visits Team has a requirement for a high quality VIP Chauffeur Services for Official Visitors/Diplomats to the United Kingdom. The requirement will primarily originate within the London (M25) area, however may include visits and meetings around UK regions. The types of visits are described at Section 4.2 to 4.5 of this statement of requirements. The Service required includes the booking / reservation of individual requirements and the provision of both vehicles and SC cleared drivers. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/0067e2d1-ae4d-4b8c-84ce-af9cf8dec628 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Sep 2024 | | Submission deadline | 28 Oct 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 3 Mar 2025 - 2 Mar 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £25,200,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FOREIGN COMMONWEALTH AND DEVELOPMENT OFFICE | | Locality | LONDON | | Post town | South West London | | Postcode | SW1A 2AH | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLI London | ## CPV Codes ### Divisions - 60 - Transport services (excl. Waste transport) ### Codes - 60170000 - Hire of passenger transport vehicles with driver ## Release History - 19 Sep 2024 at 20:52 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0067e2d1-ae4d-4b8c-84ce-af9cf8dec628 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/0067e2d1-ae4d-4b8c-84ce-af9cf8dec628 19th September 2024 - Opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6a974602-77df-4578-bab2-4755ec267282. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6a974602-77df-4578-bab2-4755ec267282.json.