---
title: "Asset Management and Facilities Management System"
ocid: "ocds-b5fd17-6aab5b96-e33f-4ebe-9784-d3bb9b00f507"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6aab5b96-e33f-4ebe-9784-d3bb9b00f507"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6aab5b96-e33f-4ebe-9784-d3bb9b00f507.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-6aab5b96-e33f-4ebe-9784-d3bb9b00f507.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "TORBAY COUNCIL"
published: "2018-03-26"
---

# Asset Management and Facilities Management System

Buyer: TORBAY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-6aab5b96-e33f-4ebe-9784-d3bb9b00f507

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## Summary

The Torbay Council is seeking an externally hosted Asset Management and Facilities Management System to manage approximately 2,400 assets including office buildings, parks, and car parks. This procurement process, initiated as a tender, operates under a selective method with a restricted procedure. The tender was published on 27 July 2017, with a submission deadline on 5 September 2017. The total value of the contract is £160,000, and the anticipated contract period runs from 5 December 2017 to 4 December 2020. The delivery region for this project is the South West of the United Kingdom.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs) specialising in software packages and information systems, particularly those with capabilities in asset management and facilities management solutions. Businesses that can deliver innovative technology and services that enhance asset oversight will be well-positioned to compete. Successful engagement in this project can lead to expanded relationships with public sector bodies, potentially leading to further contracts in related areas.

## Notice

The Authority currently owns approximately 2400 assets of various types including office buildings, beaches, harbours, toilets, parks, cafes, car parks and sports assets. Torbay Economic Development Company Ltd trading as TDA, a wholly owned subsidiary of the Authority, is the Authority's agent in managing the property assets. The TDA owns approximately 120 assets and also manages a number of assets for other organisations. This number can fluctuate. The Authority has a requirement for an externally hosted Asset Management system to include functionality for a Facilities Management module.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/cdd1cf49-a2ef-47d2-8e7c-fb78296e6f8f |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Mar 2018 |
| Submission deadline | 5 Sep 2017 |
| Future notice date | Not specified |
| Award date | 9 Feb 2018 |
| Contract period | 1 Mar 2018 - 28 Feb 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £160,000 |
| Lots value | Not specified |
| Awards value | £145,105 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TORBAY COUNCIL |
| Locality | TORQUAY |
| Post town | Torquay |
| Postcode | TQ1 3DR |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK42 Torbay |
| Local authority | Torbay |
| Electoral ward | Tormohun |
| Westminster constituency | Torbay |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | THE TECHNOLOGY FORGE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 26 Mar 2018 at 15:10 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/cdd1cf49-a2ef-47d2-8e7c-fb78296e6f8f
- 27 Jul 2017 at 10:09 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/cdd1cf49-a2ef-47d2-8e7c-fb78296e6f8f

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/cdd1cf49-a2ef-47d2-8e7c-fb78296e6f8f
  27th July 2017 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.torbay.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6aab5b96-e33f-4ebe-9784-d3bb9b00f507. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6aab5b96-e33f-4ebe-9784-d3bb9b00f507.json.