--- title: "HR_Payroll System" ocid: "ocds-b5fd17-6add5129-346f-4577-995f-3ecf3a0b8ab7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6add5129-346f-4577-995f-3ecf3a0b8ab7" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6add5129-346f-4577-995f-3ecf3a0b8ab7.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6add5129-346f-4577-995f-3ecf3a0b8ab7.json" source: "Contracts Finder" current_stage: "Award" buyer: "CITY COLLEGE PLYMOUTH" published: "2021-04-28" --- # HR_Payroll System Buyer: CITY COLLEGE PLYMOUTH Current stage: Award OCID: ocds-b5fd17-6add5129-346f-4577-995f-3ecf3a0b8ab7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6add5129-346f-4577-995f-3ecf3a0b8ab7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6add5129-346f-4577-995f-3ecf3a0b8ab7.json) ## Summary The procurement process involves City College Plymouth seeking to implement a modern integrated HR and Payroll system under the tender titled "HR_Payroll System". The procurement is classified under the software package and information systems category, with a contract value of £150,000. The open procedure was initiated with a tender period that ended on 22 January 2021, while the contract is set to commence on 1 August 2021 and run until 31 July 2024, with potential extensions of two years. The college is located in Plymouth, England, and anticipates staged onboarding for the HR and Payroll functions, intending for the HR module to go live by May 2021 and Payroll by September 2021. This tender presents significant opportunities for businesses that specialise in IT services, particularly those offering consulting, software development, and support related to integrated HR and Payroll systems. Companies with experience in creating user-friendly software solutions that can seamlessly interface with existing systems may find this project aligns well with their capabilities. Additionally, firms familiar with educational sector requirements and compliance will be well-suited to compete for this contract, leveraging their expertise to meet the college's strategic objectives related to workforce management. ## Notice The College currently operates separate systems for Human Resources (HR) and Payroll. The HR function is administered in house using specific HR software. The payroll function is managed via an external provider, with the College undertaking all data input to the system directly using external links to the provider's payroll software. The actual running of the payroll is managed by the external bureau. The College wishes to source and implement a modern integrated computerised HR/payroll system from a single preferred supplier. The new system will be the core repository for staff data and electronically interface with other College software. It will also capture all relevant people data within the College and enable the College to make key strategic decisions on future people and business issues. The HR system must flow seamlessly into the payroll system, although the College wishes to retain an external payroll processing (bureau) service. The initial contract period is envisaged to be for a period of three years, extendable by 2 further years, subject to annual review. The College would accept staged onboarding for HR and Payroll, with a go live date by no later than May 2021 for the HR modules and 1 September 2021 for Payroll to fit with current contractual commitments. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/59e76687-ad82-4b75-85dc-06a25776199d | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Apr 2021 | | Submission deadline | 22 Jan 2021 | | Future notice date | Not specified | | Award date | 6 Apr 2021 | | Contract period | 31 Jul 2021 - 31 Jul 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £150,000 | | Lots value | Not specified | | Awards value | £180,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CITY COLLEGE PLYMOUTH | | Locality | PLYMOUTH | | Post town | Plymouth | | Postcode | PL1 5QG | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK4 Devon | | ITL 3 | TLK41 Plymouth | | Local authority | Plymouth | | Electoral ward | Stoke | | Westminster constituency | Plymouth Sutton and Devonport | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | MHR INTERNATIONAL | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 28 Apr 2021 at 07:32 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/59e76687-ad82-4b75-85dc-06a25776199d - 13 Jan 2021 at 17:04 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/04cb0749-6893-4de0-a688-e10629734ad5 - 6 Jan 2021 at 14:55 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/04cb0749-6893-4de0-a688-e10629734ad5 - 18 Dec 2020 at 09:08 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/04cb0749-6893-4de0-a688-e10629734ad5 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/59e76687-ad82-4b75-85dc-06a25776199d 28th April 2021 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/04cb0749-6893-4de0-a688-e10629734ad5 13th January 2021 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/c8144979-2413-4011-8463-dc216c65f787 RFQ167 HR_Payroll System - https://www.contractsfinder.service.gov.uk/Notice/Attachment/ac8a2279-742c-4b7c-8f9f-d6e75875cded Appendix A - Pricing Schedule - https://www.contractsfinder.service.gov.uk/Notice/Attachment/237cd7b2-35ea-4dc6-b59b-fc5b87078ceb Appendix B - CCP Terms and Conditions - https://www.contractsfinder.service.gov.uk/Notice/Attachment/15f9e6ab-2a07-45f2-8a1f-efdb070d06a4 Appendix C - Suitability Assessment & Selection Questionnaire - https://www.contractsfinder.service.gov.uk/Notice/Attachment/2d508f9a-73e6-4a30-bfe0-f1aa34e4afcc Appendix D - Agreement Conditions Acceptance - https://www.contractsfinder.service.gov.uk/Notice/Attachment/31e03790-6a43-4053-9cf2-4b352f39a56a Appendix E - Statement of Requirements - https://www.contractsfinder.service.gov.uk/Notice/Attachment/1ddca5f3-a1f6-457f-b533-8640c4d38e80 Appendix F - Standard Reports - https://www.contractsfinder.service.gov.uk/Notice/Attachment/de2b814f-902f-417e-9c77-f7c71fb9ab92 Clarification Questions - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d175ee16-e8f3-45a0-8fc1-5cc788c98261 Additional Clarification Questions ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6add5129-346f-4577-995f-3ecf3a0b8ab7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6add5129-346f-4577-995f-3ecf3a0b8ab7.json.