---
title: "Electronic Document Management Systems (EDMIS) for Health Records"
ocid: "ocds-b5fd17-6aff6926-149f-4cad-a464-0e84badee5f9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6aff6926-149f-4cad-a464-0e84badee5f9"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6aff6926-149f-4cad-a464-0e84badee5f9.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-6aff6926-149f-4cad-a464-0e84badee5f9.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "WORCESTERSHIRE ACUTE HOSPITALS NHS TRUST"
published: "2026-04-13"
---

# Electronic Document Management Systems (EDMIS) for Health Records

Buyer: WORCESTERSHIRE ACUTE HOSPITALS NHS TRUST  
Current stage: Award  
OCID: ocds-b5fd17-6aff6926-149f-4cad-a464-0e84badee5f9

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## Summary

Worcestershire Acute Hospitals NHS Trust has awarded a contract for an Electronic Document Management System (EDMIS) for Health Records to KAINOS SOFTWARE LIMITED. This contract falls under the Services industry category, specifically targeting license management software, and is set to support health records scanning. Located in Worcestershire, the procurement process has been completed with the award stage dated 25th March 2026. The contract was procured through a selective method as a call-off from a framework agreement, with the contract period running from 1st April 2026 to 31st March 2031. The tender's minimum value was £840,000, with the awarded contract valued at £931,000. This opportunity is particularly relevant to SMEs, although it was awarded to a large supplier.

This tender offers significant business growth opportunities, particularly for technology firms specialising in electronic document management solutions and license management software packages. Companies with expertise in these areas, especially those with experience or a strategic interest in the healthcare sector, are well-suited to supply and maintain such systems. This aligns with ongoing digital transformation initiatives within the NHS, providing opportunities for businesses to establish or strengthen their presence in the public healthcare sector.

## Notice

Electronic document management system software for health records scanning.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/84279bdf-6019-4031-8221-22afc376ea6a |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Apr 2026 |
| Submission deadline | 28 Oct 2025 |
| Future notice date | Not specified |
| Award date | 25 Mar 2026 |
| Contract period | 31 Mar 2026 - 31 Mar 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £999,000 |
| Lots value | Not specified |
| Awards value | £931,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WORCESTERSHIRE ACUTE HOSPITALS NHS TRUST |
| Locality | WORCESTERSHIRE |
| Post town | Worcester |
| Postcode | WR5 1DD |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG12 Worcestershire CC |
| Local authority | Worcester |
| Electoral ward | Leopard Hill |
| Westminster constituency | Worcester |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KAINOS SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48218000 - License management software package

## Release History

- 13 Apr 2026 at 14:06 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/84279bdf-6019-4031-8221-22afc376ea6a

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/84279bdf-6019-4031-8221-22afc376ea6a
  13th April 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6aff6926-149f-4cad-a464-0e84badee5f9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6aff6926-149f-4cad-a464-0e84badee5f9.json.