---
title: "AI FOR DIGITAL SELECTION - RECORDS365 BY RECORDPOINT"
ocid: "ocds-b5fd17-6c1a9763-14b2-4f22-b521-150f7c79d4aa"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6c1a9763-14b2-4f22-b521-150f7c79d4aa"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6c1a9763-14b2-4f22-b521-150f7c79d4aa.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-6c1a9763-14b2-4f22-b521-150f7c79d4aa.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE NATIONAL ARCHIVES"
published: "2019-12-12"
---

# AI FOR DIGITAL SELECTION - RECORDS365 BY RECORDPOINT

Buyer: THE NATIONAL ARCHIVES  
Current stage: Award  
OCID: ocds-b5fd17-6c1a9763-14b2-4f22-b521-150f7c79d4aa

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6c1a9763-14b2-4f22-b521-150f7c79d4aa)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6c1a9763-14b2-4f22-b521-150f7c79d4aa.json)

## Summary

The National Archives has completed a procurement process for the project titled "AI FOR DIGITAL SELECTION - RECORDS365 BY RECORDPOINT," which falls under the IT services and software package industry category. The procurement method employed was an open procedure, categorised as below threshold. The tender period closed on the 25th of November 2019, with the contract period commencing on the 2nd of December 2019 and set to conclude on the 29th of February 2020. The delivery address for the project is located in Richmond, England, with relevant procurement documents made available prior to the tender's closure.

This procurement presents robust opportunities for businesses specialising in AI solutions, software licensing, and cloud services. Small and medium-sized enterprises (SMEs) focusing on innovative technology developments could particularly benefit from competing for such contracts, as the project emphasizes the need for expertise in employing AI for data appraisal and selection. Potential suppliers should possess a deep understanding of software development and support services to effectively meet the requirements laid out by The National Archives.

## Notice

Most government departments hold a significant volume of data in the form of a 'digital heap' of documents, emails, datasets and other types of information. This is evidence of the department's policymaking and delivery and must be appraised and selected for permanent preservation as the historical record. Appraisal and selection of this material will almost certainly be carried out with the support of Artificial Intelligence (AI) tools. Some parts of the appraisal and selection challenge lend themselves to AI solutions, such as distinguishing between personal and business email. Other aspects are intrinsically very difficult. This project aims to increase our hands-on capability and understanding in the use of AI for selecting records, not to identify a tool that we can recommend to government to carry out selection. One of the tools identified in Phase 1 is RecordPoint. We are seeking a supplier to provide the following: a) the necessary licences for RecordPoint, and any other associated licences which may be required. b) sufficient cloud space for working. c) the services of an expert user, or team of expert users, of RecordPoint.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/212e4a44-97ff-418b-ba91-5c0a4eef18a5 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Dec 2019 |
| Submission deadline | 25 Nov 2019 |
| Future notice date | Not specified |
| Award date | 5 Dec 2019 |
| Contract period | 9 Dec 2019 - 31 Mar 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £65,096 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE NATIONAL ARCHIVES |
| Locality | RICHMOND |
| Post town | Twickenham |
| Postcode | TW9 4DU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RECORDPOINT SOFTWARE EMEA |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 73 - Research and development services and related consultancy services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
- 73000000 - Research and development services and related consultancy services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security

## Release History

- 12 Dec 2019 at 14:51 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/212e4a44-97ff-418b-ba91-5c0a4eef18a5
- 13 Nov 2019 at 13:37 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a05909fb-0633-4590-87a6-a5e96cd79baf
- 6 Nov 2019 at 16:08 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a05909fb-0633-4590-87a6-a5e96cd79baf
- 6 Nov 2019 at 10:39 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a05909fb-0633-4590-87a6-a5e96cd79baf

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/212e4a44-97ff-418b-ba91-5c0a4eef18a5
  12th December 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/a05909fb-0633-4590-87a6-a5e96cd79baf
  13th November 2019 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/1ab30ca1-7122-4389-b34b-d61b352d666a
  RecordPoint ITT
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/67297503-4f9a-4e47-a9b6-13cb7fb97029
  Records365 by RecordPoint ITT
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/c7ff38f3-e585-449c-a20d-a32922643192
  Records365 - Clarification Questions and Responses

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6c1a9763-14b2-4f22-b521-150f7c79d4aa. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6c1a9763-14b2-4f22-b521-150f7c79d4aa.json.