--- title: "Paganel Primary School -- Tender for Cleaning Services." ocid: "ocds-b5fd17-6c7f0a05-adca-11e6-9901-0019b9f3037b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6c7f0a05-adca-11e6-9901-0019b9f3037b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6c7f0a05-adca-11e6-9901-0019b9f3037b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6c7f0a05-adca-11e6-9901-0019b9f3037b.json" source: "Contracts Finder" current_stage: "Award" buyer: "THE LITMUS PARTNERSHIP LTD" published: "2017-08-14" --- # Paganel Primary School -- Tender for Cleaning Services. Buyer: THE LITMUS PARTNERSHIP LTD Current stage: Award OCID: ocds-b5fd17-6c7f0a05-adca-11e6-9901-0019b9f3037b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6c7f0a05-adca-11e6-9901-0019b9f3037b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6c7f0a05-adca-11e6-9901-0019b9f3037b.json) ## Summary The procurement process involves a tender for cleaning services at Paganel Primary School, situated in Selly Oak, Birmingham. Managed by The Litmus Partnership Ltd, this contract is classified under the industry category of office and school cleaning services. The contract commenced on 1 April 2017 for an initial period of three years, with an option to extend for an additional three years. The total estimated value of the contract is £310,000, and the tender period closed on 5 December 2016. The procurement method used is selective, following a restricted procedure. This opportunity presents significant business growth prospects, particularly for cleaning service providers with experience in the educational sector. Companies operating in the Birmingham or Midlands area will find themselves well-positioned to effectively support this contract, given the requirement for operational flexibility and support throughout its duration. As the first time this market has been tested for cleaning services at the school, firms that can guarantee quality and compliance with health and safety standards will have a competitive advantage in the tendering process. ## Notice Paganel Primary School is situated in Selly Oak, South Birmingham, and currently has 375 children on roll. The School has a highly successful nursery and a Resource Base for 6 KS2 ASC pupils. Since September 2013 the School has been expanding year-on-year, and is expected to become a full two-form entry school by 2018. Our whole school target is: 'The Pursuit of Greatness' ~ this is underpinned by the core values of Respect, Enquire and Persevere The contract will commence on 1 April 2017 for an initial period of 3 years, with the opportunity to extend for a further period of 3 years at the discretion of the governing body. This is the first time the market has been tested for the cleaning service. his contract will be fixed price in nature with the successful contractor guaranteeing both the number of input hours to the contract and the quality of cleaning provision. We are seeking a suitably experienced contractor who has current experience of working within the primary or secondary school market place, ideally with a strong operational base within the Birmingham or Midlands area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the School buildings. The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the School on the contract performance. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The School requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The School require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The Contractor shall provide a comprehensive cleaning service to the Site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The Site must at all times meet health, safety and environmental standards appropriate to the Site and its use and the successful Contractor must comply with the Client's health, safety and environmental policies and procedures. The Services must be provided so as not to interrupt the routine of the Site. (Further information is available within the PQQ Documentation). Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/paganel_primary_school_cleaning_services The closing date for receipt of the Pre-Qualification Questionnaire is 5.12.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4148ae93-ca1f-4334-9a6b-4b3c2a0acd9c | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Aug 2017 | | Submission deadline | 5 Dec 2016 | | Future notice date | Not specified | | Award date | 21 Feb 2017 | | Contract period | 27 Jun 2017 - 27 Jun 2020 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £310,000 | | Lots value | Not specified | | Awards value | £144,387 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE LITMUS PARTNERSHIP LTD | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B29 5TG | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Weoley & Selly Oak | | Westminster constituency | Birmingham Northfield | | Delivery location | TLG West Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | GENIE CLEANING SERVICES | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90919000 - Office, school and office equipment cleaning services ## Release History - 14 Aug 2017 at 12:46 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4148ae93-ca1f-4334-9a6b-4b3c2a0acd9c - 18 Nov 2016 at 20:16 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/88b91586-8fce-4230-aeb9-47d4199ad9fc ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4148ae93-ca1f-4334-9a6b-4b3c2a0acd9c 14th August 2017 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/88b91586-8fce-4230-aeb9-47d4199ad9fc 9th November 2016 - Opportunity notice on Contracts Finder - http://www.litmuspartnership.co.uk/project/paganel_primary_school_cleaning_services PQQ Documentation ~ Paganel Primary School ## Notice URLs - http://www.paganelschool.com/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6c7f0a05-adca-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6c7f0a05-adca-11e6-9901-0019b9f3037b.json.