--- title: "Conference and Accommodation Management Computer Systems" ocid: "ocds-b5fd17-6c98d612-47e7-4959-bd3a-be6131061089" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6c98d612-47e7-4959-bd3a-be6131061089" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6c98d612-47e7-4959-bd3a-be6131061089.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6c98d612-47e7-4959-bd3a-be6131061089.json" source: "Contracts Finder" current_stage: "Tender" buyer: "THE UNIVERSITY OF CHICHESTER" published: "2022-07-28" --- # Conference and Accommodation Management Computer Systems Buyer: THE UNIVERSITY OF CHICHESTER Current stage: Tender OCID: ocds-b5fd17-6c98d612-47e7-4959-bd3a-be6131061089 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6c98d612-47e7-4959-bd3a-be6131061089) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6c98d612-47e7-4959-bd3a-be6131061089.json) ## Summary The University of Chichester is currently conducting a tender for a new Conference and Accommodation Management Computer System. This procurement, classified under software package and information systems, is aimed at ensuring the software meets contemporary requirements and delivers value for money. The tender was published on 28th July 2022, and submissions are due by 31st August 2022. The contract is scheduled to commence on 1st January 2023 and will run until 31st July 2026. This open procurement process is designed to allow a competitive bidding environment. This tender presents a significant opportunity for businesses specializing in software development, particularly those with experience in conference and accommodation management systems. Companies that can demonstrate robust solutions with a clear licensing model and the capability to provide effective training and support are encouraged to apply. The focus on efficiency and added value means that innovative and cost-effective solutions will be key to standing out in the bidding process, making it ideal for small and medium-sized enterprises looking to expand their market presence. ## Notice The University of Chichester has been using its current Conference and Student Accommodation System (herein known as CASA) since 2011 and is now going out to tender to ensure that the software meets the current requirements of the University and also demonstrates to the Governing Body's Finance Committee that the University is getting value for money for the software. We requires therefore a robust Conference and Student Accommodation System with shared bedroom database (currently 1200 bedrooms, with a planned increase within the contract period to c1500) with a clear licensing model that enables cost effective expansion of the room stock, to service the needs of both Conference and Student Accommodation Offices together with their clients as they aim to increase the efficiency and use of the University's facilities. The system will also need to be able to provide web portals for both students and external clients to carry out tasks related to their bookings as required. The successful supplier will need to be able to fulfil the detailed requirements that are in the Requirements Document, achieve best value (efficient and cost effective) and demonstrate any added value of their system, which is over and above the minimum specification requirements. To install and configure the system and provide training to enable beneficial use no later than 28th February 2023 ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/839ca4cd-9a94-4336-b15f-dbc4f7920980 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Jul 2022 | | Submission deadline | 31 Aug 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Jan 2023 - 31 Jul 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE UNIVERSITY OF CHICHESTER | | Locality | CHICHESTER | | Post town | Portsmouth | | Postcode | PO19 6PE | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ27 West Sussex (South West) | | Local authority | Chichester | | Electoral ward | Chichester North | | Westminster constituency | Chichester | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 55 - Hotel, restaurant and retail trade services - 70 - Real estate services ### Codes - 48000000 - Software package and information systems - 55000000 - Hotel, restaurant and retail trade services - 70000000 - Real estate services ## Release History - 28 Jul 2022 at 08:18 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/839ca4cd-9a94-4336-b15f-dbc4f7920980 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/839ca4cd-9a94-4336-b15f-dbc4f7920980 28th July 2022 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/dff0c108-8d34-48f0-99c9-64d23c5c07a3 Explanatory Information and Questionnaire - https://www.contractsfinder.service.gov.uk/Notice/Attachment/36a7f033-b5a8-4035-8a91-7a47631210bc Specification and requirements - https://help.chi.ac.uk/tenders Location of copies of the bidding documents, and location for any questions and answers during the procurement ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6c98d612-47e7-4959-bd3a-be6131061089. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6c98d612-47e7-4959-bd3a-be6131061089.json.