---
title: "Procurement of New Collections Management System"
ocid: "ocds-b5fd17-6d74b3d3-79f4-4362-8c61-7caa2dd02458"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6d74b3d3-79f4-4362-8c61-7caa2dd02458"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6d74b3d3-79f4-4362-8c61-7caa2dd02458.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-6d74b3d3-79f4-4362-8c61-7caa2dd02458.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NATIONAL ARMY MUSEUM"
published: "2024-01-23"
---

# Procurement of New Collections Management System

Buyer: NATIONAL ARMY MUSEUM  
Current stage: Award  
OCID: ocds-b5fd17-6d74b3d3-79f4-4362-8c61-7caa2dd02458

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## Summary

The National Army Museum (NAM) is seeking software vendors and systems integrators for the procurement of a new Collections Management System. The Museum aims to enhance its collections management function, providing a future-proof, scalable system. The tender is currently in the active stage with a contract period from 29th September 2023 to 30th March 2024.

This tender by the National Army Museum offers an opportunity for software vendors and systems integrators to supply and support a new Collections Management System. Businesses in the software development and integration industry, particularly those with experience in database and software packages, are well-suited to compete and contribute to the enhancement of NAM's collections management function.

## Notice

The National Army Museum (NAM) is inviting software vendors and systems integrators to tender for the supply and ongoing support for new Collections Management System(s). The National Army Museum holds approximately a million items in the care of its accessioned Collections. This consists of a wide variety of material with a range of data requirements. The Museum has utilised a digital collections management system since 1990. It migrated to its current platform (Cabal) in 1998 - a custom-designed database, developed and maintained in-house by the Museum's Technical Services team. The system, built on the Claris FileMaker platform, was designed to meet some key principles: * Be designed and constructed in line with both national and international standards, * Allow for rapid data entry by stakeholders, * Create a centralised database of collection items of all types, * Achieve a degree of control over the Museum's collection, * Allow for the inclusion of digitised images and multimedia, * Provide a future-proof, scalable, flexible system, * Be cost effective in development, maintenance and support. Over the years, the system has been adapted and expanded to meet the NAM's changing objectives whilst facilitating the requirements of the Museum's various stakeholder groups. As the Museum enters its latest phase of development, the collections management function has been identified as an area needing improvement and the systems in place to facilitate this function being an area for potential enhancement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/380b7e61-a5cf-466f-b00b-b377acf36801 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Jan 2024 |
| Submission deadline | 1 Sep 2023 |
| Future notice date | Not specified |
| Award date | 10 Jan 2024 |
| Contract period | 19 Feb 2024 - 21 Oct 2034 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £65,000 |
| Lots value | Not specified |
| Awards value | £61,140 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL ARMY MUSEUM |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW3 4HT |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI33 Kensington & Chelsea and Hammersmith & Fulham |
| Local authority | Kensington and Chelsea |
| Electoral ward | Royal Hospital |
| Westminster constituency | Chelsea and Fulham |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ZETCOM INFORMATIKDIENSTLEISTUNGEN |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 92 - Recreational, cultural and sporting services

### Codes

- 48600000 - Database and operating software package
- 48700000 - Software package utilities
- 48800000 - Information systems and servers
- 48900000 - Miscellaneous software package and computer systems
- 92500000 - Library, archives, museums and other cultural services

## Release History

- 23 Jan 2024 at 15:03 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/380b7e61-a5cf-466f-b00b-b377acf36801
- 29 Aug 2023 at 08:06 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/50ba9ef1-fcb6-454a-9cb4-4a59d09f1819
- 18 Aug 2023 at 15:26 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/50ba9ef1-fcb6-454a-9cb4-4a59d09f1819
- 14 Aug 2023 at 13:51 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/50ba9ef1-fcb6-454a-9cb4-4a59d09f1819

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/380b7e61-a5cf-466f-b00b-b377acf36801
  23rd January 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/50ba9ef1-fcb6-454a-9cb4-4a59d09f1819
  29th August 2023 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/3b06bf6d-83bb-467b-885e-06e0d9eb78c6
  Tender Brief
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/3981b7dd-1285-479c-92e9-e197a99e76c5
  Annex A To Tender Brief
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/e4fc4359-464c-4c8e-b6da-f9ff2fba85e8
  Issue of Annex B, C and D
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a6a2d23c-4b01-43f6-a971-2447222a7108
  Clarifications as at 18 Aug 2023
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/64e27518-1938-4742-85f5-6d04ff060ac0
  Questions and Clarifications 2
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/e44bd7b5-a895-45a3-b580-011c1a240d5e
  Revised Annex A - Requirements. For ease of reference
- https://www.contractsfinder.service.gov.uk/Notice/SupplierAttachment/046c4e77-5e47-4ebb-a123-2e1612769532

## Notice URLs

- http://www.nam.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6d74b3d3-79f4-4362-8c61-7caa2dd02458. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6d74b3d3-79f4-4362-8c61-7caa2dd02458.json.