---
title: "Provision of Electoral Printing Services for Stafford Borough Council and Cannock Chase District Council"
ocid: "ocds-b5fd17-6ec263f6-9ac4-4e12-a8ff-494a9be86051"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6ec263f6-9ac4-4e12-a8ff-494a9be86051"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6ec263f6-9ac4-4e12-a8ff-494a9be86051.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-6ec263f6-9ac4-4e12-a8ff-494a9be86051.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "STAFFORDSHIRE COUNTY COUNCIL"
published: "2020-01-14"
---

# Provision of Electoral Printing Services for Stafford Borough Council and Cannock Chase District Council

Buyer: STAFFORDSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-6ec263f6-9ac4-4e12-a8ff-494a9be86051

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## Summary

The procurement process involves Staffordshire County Council seeking tenders for the "Provision of Electoral Printing Services" for both Stafford Borough Council and Cannock Chase District Council. This open tender, classified under the goods category, is estimated to be valued between £1.6 million and £1.8 million, and the contract period extends from 1 December 2019 to 30 November 2024. The tender submission period concluded on 15 August 2019, and all activities are required to comply with strict electoral deadlines associated with data management and election support in the West Midlands, UK.

This opportunity presents significant growth potential for businesses skilled in printing and distribution services, particularly those capable of providing rapid, cost-effective solutions for electoral materials including ballots, polling cards, and registration forms. Suppliers with experience interfacing with electoral management software like IDOX and Xpress will be particularly suited for this contract. Small and medium-sized enterprises (SMEs) and voluntary community sector enterprises (VCSEs) are encouraged to participate, fostering competition and innovation in delivering essential electoral services.

## Notice

This is an electronic tender and all documents can be accessed only via the portal: https://supplierlive.proactisp2p.com/Account/Login Further details are available in the attached Supplier Guide Provision of printing and mailing services for canvasses and elections. This will include production of: * Household Enquiry Forms (HEFs) * Invitation to Register Forms (ITRs) * Associated Reminder Forms for HEFs and ITRs * Polling Cards * Postal Voting Packs * Ballot Papers Stafford Borough Council and Cannock Chase District Council require a rapid and cost-effective provision of services to meet strict electoral services deadlines, including electoral registration and elections. The successful provider must have the ability to interface with IDOX and Xpress electoral management software systems and be able to offer a service that will facilitate seamless secure transfer of appropriate data. Note that where there is any reference to a specific branded name of a product, service, accreditation etc the Council welcomes suppliers to offer a fully equivalent substitute.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a7c720ae-da0e-4dbb-bbd5-7fb19d824be9 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Jan 2020 |
| Submission deadline | 15 Aug 2019 |
| Future notice date | Not specified |
| Award date | 26 Nov 2019 |
| Contract period | 1 Dec 2019 - 30 Nov 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,800,000 |
| Lots value | Not specified |
| Awards value | £1,800,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | STAFFORDSHIRE COUNTY COUNCIL |
| Locality | STAFFORD |
| Post town | Stoke-on-Trent |
| Postcode | ST16 2DH |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG24 Staffordshire CC |
| Local authority | Stafford |
| Electoral ward | Forebridge |
| Westminster constituency | Stafford |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ELECTORAL REFORM SERVICES |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 22000000 - Printed matter and related products
- 79810000 - Printing services
- 79824000 - Printing and distribution services

## Release History

- 14 Jan 2020 at 09:58 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/a7c720ae-da0e-4dbb-bbd5-7fb19d824be9
- 5 Jul 2019 at 14:01 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/dc6e5f81-8510-40e6-8dd6-8a5545e5ad55
- 5 Jul 2019 at 08:56 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/dc6e5f81-8510-40e6-8dd6-8a5545e5ad55

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/a7c720ae-da0e-4dbb-bbd5-7fb19d824be9
  14th January 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/dc6e5f81-8510-40e6-8dd6-8a5545e5ad55
  5th July 2019 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b7baf583-9215-413a-beca-1ae2191c6dfd
  Supplier Guide to E-Tendering Portal
- https://supplierlive.proactisp2p.com/Account/Login
  E-tendering portal link

## Provenance

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