--- title: "Business Travel Management Services 2025" ocid: "ocds-b5fd17-6f633170-3c01-42e7-9abc-c38ef746ffaf" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6f633170-3c01-42e7-9abc-c38ef746ffaf" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6f633170-3c01-42e7-9abc-c38ef746ffaf.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6f633170-3c01-42e7-9abc-c38ef746ffaf.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY OF SOUTHAMPTON" published: "2025-01-13" --- # Business Travel Management Services 2025 Buyer: UNIVERSITY OF SOUTHAMPTON Current stage: Tender OCID: ocds-b5fd17-6f633170-3c01-42e7-9abc-c38ef746ffaf [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6f633170-3c01-42e7-9abc-c38ef746ffaf) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6f633170-3c01-42e7-9abc-c38ef746ffaf.json) ## Summary The University of Southampton is seeking a Travel Management Company (TMC) to handle the travel booking needs for a diverse range of stakeholders, encompassing air travel, rail travel, and accommodation booking for both domestic and international requirements. The procurement process, which is in the Tender stage, involves a contract estimated between £24,000,000 and £42,000,000, excluding VAT, and lasting up to 7 years and 4 months. Crucial deadlines include the end of the tender period on 24 February 2025, with the contract starting on 1 October 2025. The procurement falls under the industry category of Travel Management Services, and services are to be delivered primarily in the South East region of the United Kingdom. This tender presents significant business growth opportunities for companies specialising in comprehensive travel management solutions. Firms with robust online booking platforms, smartphone applications, and UK-based call centres would be well-suited for this contract. The University, operating under its internal financial regulations rather than public procurement law, encourages open competition by advertising this tender transparently. Businesses capable of efficiently managing large-scale travel requirements and providing exceptional service to a broad client base would find this an excellent opportunity to expand their portfolio and secure long-term engagement with a prestigious educational institution. ## Notice The University requires a Travel Management Company (TMC) that is able to facilitate the travel booking needs for a large and diverse range of stakeholders, including but not limited to Air Travel, Rail Travel and Accommodation Booking, for Domestic and International travel requirements. The University requires a TMC with the provision to provide these services both online through a booking platform and smartphone based app, and offline through a UK based call-centre type model. The University has used the services of a TMC since October 2017. As the current TMC contract is ending in October 2025, the University is now seeking to re-contract for this service for up to a further 7 years. The contract will be effective upon signing. The estimated value of the contract is between PS24,000,000.00 and PS42,000,000.00 excluding VAT. This will be the maximum contract value for the full contract period including any extension periods. The University is conducting this procurement using a single-stage procedure for the purpose of procuring the services described in the Specification. The University proposes to enter into a Contract for up to 7-years and 4-months with the successful Supplier. PLEASE NOTE: The University of Southampton no longer meets the criteria of a 'body governed by public law' and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 (PCR 2015) and/or any replacement legislation. This procurement process is not regulated by UK (or EU) public procurement law. Where the University advertises contracts, through any public sector tender portal, it does so on a voluntary basis by way of transparency and to encourage open competition, but it is not required to comply with the procurement legislation. For the purpose of procuring the services described, the University is acting in accordance with its internal Financial Regulations and the procured detailed in the Invitation to Tender document set. How to obtain Tender Documents: Website: https://in-tendhost.co.uk/universityofsouthampton/aspx/Home The Tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking the 'Express Interest' tab. Once in the tender there are five tabs - 'Tenders', 'ITT', 'Correspondence', 'Clarifications' and 'History'. Select the 2nd tab ('ITT') where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view and download the documents. Please download all the documents and read very carefully. The return documents Tenderers must submit with their tender response are: File 6: Compliance and Selection Requirements File 7: Qualitative Response Requirements File 8: Commercial Response Requirements File 9: Additional Response Requirements Please note you are required to 'Opt In' before you can access the full tender document set. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/abc0bb76-e08e-4a41-ba12-751c9aa76067 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - Open Procedure not subject to Public Contract Regulations | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Jan 2025 | | Submission deadline | 24 Feb 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Sep 2025 - 30 Sep 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £42,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF SOUTHAMPTON | | Locality | SOUTHAMPTON | | Post town | Southampton | | Postcode | SO17 1BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ32 Southampton | | Local authority | Southampton | | Electoral ward | Portswood | | Westminster constituency | Southampton Test | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 63516000 - Travel management services ## Release History - 13 Jan 2025 at 13:34 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/abc0bb76-e08e-4a41-ba12-751c9aa76067 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/abc0bb76-e08e-4a41-ba12-751c9aa76067 13th January 2025 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.southampton.ac.uk - https://in-tendhost.co.uk/universityofsouthampton/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6f633170-3c01-42e7-9abc-c38ef746ffaf. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6f633170-3c01-42e7-9abc-c38ef746ffaf.json.