--- title: "GB-Glasgow: SW21/VF/1343" ocid: "ocds-b5fd17-6fa10493-20d2-48d1-8e65-a4422952eb28" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6fa10493-20d2-48d1-8e65-a4422952eb28" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6fa10493-20d2-48d1-8e65-a4422952eb28.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6fa10493-20d2-48d1-8e65-a4422952eb28.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SCOTTISH WATER" published: "2021-04-19" --- # GB-Glasgow: SW21/VF/1343 Buyer: SCOTTISH WATER Current stage: Tender OCID: ocds-b5fd17-6fa10493-20d2-48d1-8e65-a4422952eb28 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6fa10493-20d2-48d1-8e65-a4422952eb28) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6fa10493-20d2-48d1-8e65-a4422952eb28.json) ## Summary The procurement process involves Scottish Water seeking a cloud-based fleet management system as part of the "GB-Glasgow: SW21/VF/1343" contract. The tender is currently in the active stage, with a closing date for submissions set for 20th May 2021. The contract, initially valued at £500,000 with a minimum of £100,000, will commence on 5th July 2021 and run until 5th July 2025. This opportunity falls within the software supply services category and is relevant to businesses located in Scotland, United Kingdom, as the delivery will take place there. This tender presents significant growth opportunities for small and medium enterprises (SMEs) that specialise in fleet management software solutions. Businesses that can demonstrate capabilities in cloud technology, API integration, and comprehensive reporting tools are well-suited to compete. The requirements outlined suggest a need for suppliers that can manage complex fleet data efficiently, making this an ideal opportunity for companies that offer innovative solutions in asset management and document handling specific to the transportation and logistics sector. ## Notice NOTE: This notice was updated on 19 April 2021 for the following reason: Changed title of notice to that of project.(The new contract seeks to meet a number of requirements in its provision of a cloud-based fleet management system. These include: * Fleet asset inventory - vans, HGVs, plant items and auxiliary equipment. Would also like to host EV charge point asset data * Driver details - driver type, employee number, key fob number etc. * Supplier management - store all supplier details and allow job / work order allocation to particular suppliers * Operator Licencing information including details of operating centres * Maintenance records - ability to record and report on all maintenance events, line by line details * Accident management - ability to record and report on road traffic incidents, adaptable to SW reporting criteria * Document management - asset file relating to each vehicle, ability to store all supporting documentation relating to the vehicle including documents at vehicle take on (e.g. V5) and through the life of the asset e.g. maintenance records (MOT certificates, PMI sheets, LOLER certificates, etc.) * Hold scheduled maintenance requirements based on asset categories * Report on scheduled maintenance compliance * Ability to produce a Forward Maintenance Planner, rolling 12 months, based on maintenance intervals * Appointment scheduling - ability to schedule maintenance appointments and notify the driver, create a work order for the supplier * Must be able to mark vehicles as off road and run reports to highlight vehicles that are off road, how long they have been off for etc. * Must be able to run customised billing reports * Must be able to report on asset file compliance * Earned Recognition - system must be DVSA approved * Host fines and fixed penalty notice information Furthermore, the new contract will seek to meet Functionality requirements: * Must be able to run custom reports on all of the above * Ability to develop/consume web service API's with other software systems * Manual upload tools - (flexibility for users to import records through common templates etc. - without the requirements to involve suppliers) * Upload tools to make multiple changes over a number of assets at the same time * Hosting SW org structure i.e. different departments and aggregates of departments i.e. business areas; directorates * Users structure - drivers and managers (linked to departments) where assets would be stored against * Access restrictions based on departments or aggregates of departments * Access restrictions based on assets types * Integration to Microsoft Azure platform to ensure Single Sign On to the system via Active Directory) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d0385de1-aed9-43e8-bd77-a037326f0edd | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Negotiated procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Apr 2021 | | Submission deadline | 20 May 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 4 Jul 2021 - 5 Jul 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH WATER | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G33 6FB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM34 North Lanarkshire | | Local authority | North Lanarkshire | | Electoral ward | Stepps, Chryston and Muirhead | | Westminster constituency | Cumbernauld and Kirkintilloch | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72268000 - Software supply services ## Release History - 19 Apr 2021 at 09:55 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d0385de1-aed9-43e8-bd77-a037326f0edd - 19 Apr 2021 at 09:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d0385de1-aed9-43e8-bd77-a037326f0edd ## Documents - https://www.contractsfinder.service.gov.uk/Notice/d0385de1-aed9-43e8-bd77-a037326f0edd 19th April 2021 - Opportunity notice on Contracts Finder - https://www.delta-esourcing.com/tenders/UK-GB-Glasgow:-SW21/VF/1343/A2C6X99G69 Please follow this link to view the notice. ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6fa10493-20d2-48d1-8e65-a4422952eb28. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6fa10493-20d2-48d1-8e65-a4422952eb28.json.