--- title: "Innovate UK KTN Event Management and Delivery System" ocid: "ocds-b5fd17-6ff8b583-22bb-4d62-ade0-d271a63d2f94" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-6ff8b583-22bb-4d62-ade0-d271a63d2f94" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-6ff8b583-22bb-4d62-ade0-d271a63d2f94.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-6ff8b583-22bb-4d62-ade0-d271a63d2f94.json" source: "Contracts Finder" current_stage: "Tender" buyer: "KNOWLEDGE TRANSFER NETWORK LIMITED" published: "2021-12-22" --- # Innovate UK KTN Event Management and Delivery System Buyer: KNOWLEDGE TRANSFER NETWORK LIMITED Current stage: Tender OCID: ocds-b5fd17-6ff8b583-22bb-4d62-ade0-d271a63d2f94 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-6ff8b583-22bb-4d62-ade0-d271a63d2f94) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-6ff8b583-22bb-4d62-ade0-d271a63d2f94.json) ## Summary The Knowledge Transfer Network Limited is currently accepting tenders for the "Innovate UK KTN Event Management and Delivery System." This procurement, classified under research and development services, is targeted at businesses providing event management technology solutions. The tendering process is in the planning stage, with a deadline for expressions of interest set for 21st January 2022 at 18:00. Following this, demonstrations and meetings will take place during the week commencing 24th January 2022, with the contract commencing on 1st April 2022 and running through to 31st March 2023. The tender has a value of £175,000 and is located in London, England. This tender presents a significant opportunity for event tech providers, particularly small and medium-sized enterprises (SMEs) and voluntary, community and social enterprise (VCSE) organisations, to enhance their market presence. Innovate UK KTN orchestrates numerous B2B events across the UK, requiring efficient solutions that improve user experiences from registration to post-event engagement. Businesses specialising in integrated event management systems that can adapt to dynamic environments and offer intuitive user interfaces will find this opportunity particularly suitable. ## Notice Innovate UK KTN is seeking tenders from event tech providers who support the following requirements. We have an ongoing need for organisers, speakers, exhibitors, sponsors and delegates, to experience a high-quality user-journey from registration through to post- event experience. We produces between 400-900 events each year, both independently and on behalf of Innovate UK (who provide grant funding to Innovate UK KTN). Our in-person events are b-2-b and take place across the UK. They typically take place for between half and a full day, attracting between 50 and 200 delegates to each. Most are free to attend. During 220-21 we ran approximately 900 online events, ranging from small workshops of 30 delegates for a couple of hours, to large exhibition/conference showcases with 2000 delegates lasting over several days. We currently use Cvent as our start to finish event management system. The objectives of using an integrated event management system are: 1/ To improve and add value to the delegate, speaker, exhibitor and sponsor experience 2/ To reduce manual management by our team 4/ To ensure that the wider 'technical' team within KTN have real time knowledge of events Requirements: We are sourcing companies who can provide a single or two solutions which satisfy the majority of the following requirements. We are looking for the best tool to use within an active, fluid and ever-changing B2B event environment. It is more important that the tool(s) is intuitive, effective and efficient - than that it is feature-heavy. Requirements Can the platform integrate with Workbooks CRM API? Note - this is essential. Are any other integrations available? Event Website / Registration Page Is an event website or webpage provided? If so, please provide full details. Ticketing Setup Indicate the ticket types available. Registration Form Please indicate how customisable the registration process is. Fees & Payments Outline pricing options and the flexibilities offered for payments. Delegate Communications/Management Please outline all the functionality we would have for delegate communications. Reporting Please give details of the reports that can be generated. Additional Tools/Features Please outline any additional features like surveys, seating diagrams or exhibitor management. Does the platform provide support? Outline how. If you would like more details about requirements, email natasha.sim@ktn-uk.org Timeline: Deadline for expressions of interest: 1800hrs 21st January 2022 Demonstrations and Meetings with companies: w/c 24th January 2022 - online Working Relationship from 1st April 2022. If you are interested in working with Innovate UK KTN on supply or development of this event management and delivery system, please contact Team Lead - Natasha Sim on natasha.sim@ktn-uk.org with your company name and an overview of how your solution responds to the requirements list in the Tender notice. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5be3aaf9-cf09-41bf-848e-d0f0d41bb757 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Limited | | Procurement method details | Competitive quotation (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Dec 2021 | | Submission deadline | 21 Jan 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Mar 2022 - 31 Mar 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £175,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KNOWLEDGE TRANSFER NETWORK LIMITED | | Locality | LONDON | | Post town | North London | | Postcode | N1 0QH | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI43 Haringey and Islington | | Local authority | Islington | | Electoral ward | St Mary's & St James' | | Westminster constituency | Islington South and Finsbury | | Delivery location | Not specified | ## CPV Codes ### Divisions - 73 - Research and development services and related consultancy services ### Codes - 73000000 - Research and development services and related consultancy services ## Release History - 22 Dec 2021 at 17:27 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5be3aaf9-cf09-41bf-848e-d0f0d41bb757 - 22 Dec 2021 at 17:24 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5be3aaf9-cf09-41bf-848e-d0f0d41bb757 - 20 Dec 2021 at 15:50 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5be3aaf9-cf09-41bf-848e-d0f0d41bb757 - 20 Dec 2021 at 15:36 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5be3aaf9-cf09-41bf-848e-d0f0d41bb757 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5be3aaf9-cf09-41bf-848e-d0f0d41bb757 22nd December 2021 - Opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-6ff8b583-22bb-4d62-ade0-d271a63d2f94. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-6ff8b583-22bb-4d62-ade0-d271a63d2f94.json.