---
title: "Travel Management Company"
ocid: "ocds-b5fd17-700a3500-23a2-478a-9087-5466e0ef3be8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-700a3500-23a2-478a-9087-5466e0ef3be8"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-700a3500-23a2-478a-9087-5466e0ef3be8.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-700a3500-23a2-478a-9087-5466e0ef3be8.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED"
published: "2020-05-04"
---

# Travel Management Company

Buyer: THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-700a3500-23a2-478a-9087-5466e0ef3be8

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## Summary

The Westminster Foundation for Democracy (WFD) recently awarded a contract for a Corporate Travel Management company, aimed at facilitating the travel and accommodation needs of its staff both domestically and internationally. This procurement falls under the services category, specifically classified under hotel and transport services. The tender was published on 8th November 2019, with a submission deadline set for 4th December 2019. The contract period commenced on 31st January 2020 and extends until 31st January 2022. The procurement method used was an open procedure, allowing various bidders to compete for this opportunity.

This tender presents an excellent opportunity for businesses specialising in travel management and related services to engage with a significant client that invested over £1 million in travel last year. Companies offering innovative solutions such as flexible online booking systems, visa services, and comprehensive travel support would be particularly well-suited to meet the needs outlined by WFD. Furthermore, small and medium-sized enterprises (SMEs) are encouraged to apply, highlighting the potential for growth in this sector through tailored services that comply with WFD's specific travel policies.

## Notice

The Westminster Foundation for Democracy (WFD) is looking to procure the services of a Corporate Travel Management company with an online booking system to assist staff with all of their travel and accommodation requirements, both domestic and international. Due to the nature of the work WFD carries out, more than 50% of our staff travel on a regular basis both locally in the UK and overseas to a diverse range of countries and the organisation spent just over one million pounds on travel last financial year. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements and group trips. The successful bidder will provide the following services: visas; travel; transfers and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure. In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Travel Policy and Authorisation requirements, to enable staff to book their own travel if they wish to. Additionally, we require dedicated agents on hand to help with any queries or to book travel for staff who prefer to book through this method. Information on how to bid for this tender, including full specification, terms and conditions, and supplier questions and answers can be found on the tender notice and instructions (linked below).

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/86db20b8-e76d-44e4-9e98-33f94d599118 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 May 2020 |
| Submission deadline | 4 Dec 2019 |
| Future notice date | Not specified |
| Award date | 1 Feb 2020 |
| Contract period | 5 Feb 2020 - 31 Jan 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £15,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1P 1RT |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KEY TRAVEL |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services
- 60 - Transport services (excl. Waste transport)
- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 55100000 - Hotel services
- 60100000 - Road transport services
- 60200000 - Railway transport services
- 60300000 - Pipeline transport services
- 60400000 - Air transport services
- 63000000 - Supporting and auxiliary transport services; travel agencies services

## Release History

- 4 May 2020 at 15:07 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/86db20b8-e76d-44e4-9e98-33f94d599118
- 8 Nov 2019 at 11:50 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7be05e54-881d-4400-8202-988656969270

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/86db20b8-e76d-44e4-9e98-33f94d599118
  4th May 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/7be05e54-881d-4400-8202-988656969270
  8th November 2019 - Opportunity notice on Contracts Finder
- https://www.wfd.org/2019/11/08/invitation-to-tender-travel-management-company/
  Tender Notice and Instructions

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-700a3500-23a2-478a-9087-5466e0ef3be8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-700a3500-23a2-478a-9087-5466e0ef3be8.json.