--- title: "Pembroke School - Tender for Cleaning Services." ocid: "ocds-b5fd17-700c6f86-a2c6-4708-b32b-09493234aecc" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-700c6f86-a2c6-4708-b32b-09493234aecc" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-700c6f86-a2c6-4708-b32b-09493234aecc.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-700c6f86-a2c6-4708-b32b-09493234aecc.json" source: "Contracts Finder" current_stage: "Award" buyer: "THE LITMUS PARTNERSHIP LTD" published: "2019-04-15" --- # Pembroke School - Tender for Cleaning Services. Buyer: THE LITMUS PARTNERSHIP LTD Current stage: Award OCID: ocds-b5fd17-700c6f86-a2c6-4708-b32b-09493234aecc [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-700c6f86-a2c6-4708-b32b-09493234aecc) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-700c6f86-a2c6-4708-b32b-09493234aecc.json) ## Summary The Litmus Partnership Ltd is seeking a suitable provider for cleaning services at Pembroke School, a comprehensive school situated in Pembroke, Wales. The tender for this contract, valued at £900,000, was published on 18 April 2017 and followed a selective procurement method using a restricted procedure. The contract is set to commence on 1 January 2018 and will last until 31 December 2020, with an option to extend for another three years. Interested parties were required to submit their Selection Questionnaire by 9 June 2017, which marked the closing date for bids. This tender presents significant opportunities for businesses in the cleaning services sector, particularly small and medium-sized enterprises (SMEs) capable of supplying comprehensive cleaning solutions that ensure a safe, healthy environment within the school setting. Companies experienced in managing contracts for educational institutions, with the ability to provide reliable staffing and compliance with health and safety regulations, would be well-positioned to compete. Additionally, businesses that can demonstrate a track record of quality service provision and adaptability in meeting client needs will likely have a competitive edge. ## Notice The successful Supplier will be required to provide cleaning services at Pembroke School. Pembroke School is a mixed 11-18 comprehensive school of 1 207 pupils on roll in a rural area at the far south west of Wales. The school has many excellent facilities including a new purpose-built suite of science laboratories. There is a very fine sports complex on the campus consisting of 2 swimming pools, a large sports hall, two squash courts and a fitness room. In 2015, Pembrokeshire County Council announced plans to build a new school on the grounds of the existing school. The new school will be constructed and opened in time for the 2018-19 academic year, with the existing school demolished (with the exception of the science block) and replaced by sports facilities by summer 2019. The cleaning contract will commence on 1.1.2018 for an initial period of 3 years, concluding on 31.12.2020, with the opportunity to extend for a further period of up to 3 years at the discretion of the governing body. The contract shall commence in the current school; subsequently the cleaning provision shall transfer to the new school site. The successful Supplier will invoice the Client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The successful Supplier shall be required to provide an auditable staff sign in and out system. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. Please note that the Client's requirement shall be for 190 academic days, and 10 days periodic cleaning per annum. The Supplier shall provide a comprehensive cleaning service to the school site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The school site must at all times meet health, safety and environmental standards appropriate to the site and its use and the successful Supplier must comply with the Client's health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the school site. Further information is provided in the procurement documents. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/pembroke_school The closing date for receipt of the Selection Questionnaire is 9.6.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d123bbb2-87f0-448e-af0b-7e864076d526 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Apr 2019 | | Submission deadline | 9 Jun 2017 | | Future notice date | Not specified | | Award date | 9 Oct 2017 | | Contract period | 1 Jan 2018 - 31 Dec 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £900,000 | | Lots value | Not specified | | Awards value | £940,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE LITMUS PARTNERSHIP LTD | | Locality | PEMBROKE | | Post town | Swansea | | Postcode | SA71 4RL | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL4 Mid and South West Wales | | ITL 3 | TLL42 South West Wales | | Local authority | Pembrokeshire | | Electoral ward | Pembroke: St Mary North | | Westminster constituency | Mid and South Pembrokeshire | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 2 | | Supplier names | N/A; SOLO SERVICE GROUP | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90919300 - School cleaning services ## Release History - 15 Apr 2019 at 15:34 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/d123bbb2-87f0-448e-af0b-7e864076d526 - 10 Oct 2017 at 09:21 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/d123bbb2-87f0-448e-af0b-7e864076d526 - 18 Apr 2017 at 12:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/ea0d0102-c1ce-4f84-aacc-8e80e4b6e196 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/d123bbb2-87f0-448e-af0b-7e864076d526 10th October 2017 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/ea0d0102-c1ce-4f84-aacc-8e80e4b6e196 18th April 2017 - Opportunity notice on Contracts Finder - https://www.litmuspartnership.co.uk/project/pembroke_school SQ Documentation ~ Pembroke School ## Notice URLs - https://www.pgfl.org.uk/schools/pbf/pembrokeschool/site/site/default.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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