---
title: "Advert-Tender for the Supply and Implementation of a Property Management Information System"
ocid: "ocds-b5fd17-702253a6-adc9-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-702253a6-adc9-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-702253a6-adc9-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-702253a6-adc9-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BASINGSTOKE & DEANE BOROUGH COUNCIL"
published: "2016-12-22"
---

# Advert-Tender for the Supply and Implementation of a Property Management Information System

Buyer: BASINGSTOKE & DEANE BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-702253a6-adc9-11e6-9901-0019b9f3037b

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## Summary

Basingstoke and Deane Borough Council is seeking suppliers for the project titled "Advert-Tender for the Supply and Implementation of a Property Management Information System". This public procurement falls under the industry category of software package and information systems, aimed at supporting a significant property investment portfolio encompassing 760 properties valued at approximately £300 million. The procurement is currently at the award stage, having completed the tender period which ended on 20 May 2016. The contract commenced on 26 August 2016 and will run for five years. Interested vendors were required to submit their expressions of interest and completed tenders via an electronic tendering system by specified deadlines.

This tender offers substantial growth opportunities for businesses specialising in software solutions, specifically those that provide property management systems. Companies within the small and medium-sized enterprise (SME) sector, especially those capable of delivering comprehensive systems with ongoing support and training, would find this contract particularly suitable. The successful implementation of such a system could enhance operational efficiencies for the buying organisation, thus creating a competitive angle for suppliers who can demonstrate their capability in asset management and data integration for public sector requirements.

## Notice

SUPPLY AND IMPLEMENTATION OF A PROPERTY MANAGEMENT INFORMATION SYSTEM https://procontract.due-north.com/Register Please note expressions of interest must be registered on the South East Business Portal (http://sebp.due-north.com) before the EOI close time of 09:00:00 Friday 20 May 2016. Completed tenders and supporting information should be returned no later than 12:00:00 on Friday 20 May 2016. Basingstoke and Deane Borough Council require the supply and implementation of a single comprehensive property management information system, together with training and on-going support, that meets its operational needs. The system will support a property investment portfolio of 760 properties with a combined capital value of approximately PS300 million and rental and service charge income of approximately PS17 million per year. The system should allow for accurate data and management information to be recorded and stored enabling effective asset management. Data should be held in a way that enables the sharing of asset information with the public sector as required under the Government's Estate Strategy. The system needs to incorporate the functions currently provided by property databases, valuation system, spread sheets and access databases. The system should also facilitate the use of a single UPRN for land and property assets, thereby removing the current multiple reference numbers for each property within each system. The contract will run for five years. Any contractor wishing to be considered is invited to submit an official expression of interest, please click on the button provided to 'Express Interest'. This will trigger an automated email inviting you to complete the Invitation to Tender (ITT) document which you will receive shortly after expressing your interest. To view the ITT and related attachments, follow the link within the email which will take you into the ProContract system. All completed ITT documents are to be submitted via our Electronic Tendering tool, ProContract, instructions on how to do this are detailed within the tender document. This is a competitive open tender procurement being conducted in accordance with the Council's Contract Standing Orders and in accordance with Section 58 of The Public Contracts Regulations 2015). The OJEU Contract Notice was published on 15 March 2016 2016 (temporary)TED Ref: 2016-033195-F02-EN. Additional information: The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link: https://www.businessportal.southeastiep.gov.uk Any contractor wishing to be considered is invited to submit an official expression of interest via the South East Business Portal, please click on the button provided to 'Express Interest'. This will trigger an automated email inviting you to complete the Invitation to Tender (ITT) document which you will receive shortly after expressing your interest. To view the ITT and related attachments, follow the link within the email which will take you into the ProContract system. All completed ITT documents are to be submitted via our Electronic Tendering tool, ProContract, instructions on how to do this are detailed within the tender document. Please note expressions of interest must be registered before the EOI close time of 09:00:00 Friday 20 May 2016. Completed tenders and supporting information should be returned no later than 12:00:00 on Friday 20 May 2016.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/cc4fdf9a-e29b-4d3d-8f8e-20927c074d1b |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Dec 2016 |
| Submission deadline | 20 May 2016 |
| Future notice date | Not specified |
| Award date | 17 Nov 2016 |
| Contract period | 18 Nov 2016 - 26 Aug 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £255,850 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BASINGSTOKE & DEANE BOROUGH COUNCIL |
| Locality | BASINGSTOKE |
| Post town | Reading |
| Postcode | RG21 4AH |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ37 North Hampshire |
| Local authority | Basingstoke and Deane |
| Electoral ward | Eastrop & Grove |
| Westminster constituency | Basingstoke |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | THE TECHNOLOGY FORGE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 22 Dec 2016 at 17:04 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/cc4fdf9a-e29b-4d3d-8f8e-20927c074d1b
- 18 Nov 2016 at 20:16 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2185d5ea-9174-4af0-a4d6-64d12e19c6df

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/cc4fdf9a-e29b-4d3d-8f8e-20927c074d1b
  22nd December 2016 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/2185d5ea-9174-4af0-a4d6-64d12e19c6df
  15th March 2016 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/02bf65e8-9587-4e64-9c17-920a896147fc
  South East Business Portal Advert-Property Management Information System
- https://procontract.due-north.com/Register
  South East Business Portal
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/05bd9ee9-1fa2-4e71-a9bd-d870c9cd68f2
  South East Business Portal Advert-Property Management Information System

## Notice URLs

- http://sebp.due-north.com
- https://www.businessportal.southeastiep.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-702253a6-adc9-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-702253a6-adc9-11e6-9901-0019b9f3037b.json.