---
title: "CEFAS24-107 Contract for exercises to test Business Continuity & Disaster Recovery"
ocid: "ocds-b5fd17-709e3fd0-ab22-433d-906c-874446b99e9b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-709e3fd0-ab22-433d-906c-874446b99e9b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-709e3fd0-ab22-433d-906c-874446b99e9b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-709e3fd0-ab22-433d-906c-874446b99e9b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "CEFAS"
published: "2024-09-20"
---

# CEFAS24-107 Contract for exercises to test Business Continuity & Disaster Recovery

Buyer: CEFAS  
Current stage: Award  
OCID: ocds-b5fd17-709e3fd0-ab22-433d-906c-874446b99e9b

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## Summary

The public procurement process undertaken by Cefas, a scientific research centre, involves awarding a contract titled "CEFAS24-107 Contract for exercises to test Business Continuity & Disaster Recovery" to PGI - Protection Group International Ltd. The industry category is Technical analysis or consultancy services, and the procurement stage is currently at Award. The contract, valued at £66,000, covers a period from 1st October 2024 to 1st October 2027 and focuses on business continuity planning. The procurement method used is an open procedure (below threshold). Key locations included in the contract cover a wide geographical spread, from the UK to various international regions including Europe and British Overseas Territories. The contract also considers SMEs for suitability.

This tender presents substantial business growth opportunities, particularly for firms specialising in technical consultancy and emergency management services. Companies with expertise in business continuity planning, incident management, and disaster recovery exercises will find this contract well-aligned with their core competencies. The scope for year-on-year service provision and the potential for adjusting exercise frequencies based on the first year's evaluation offers sustained engagement. This contract is particularly suitable for small and medium-sized enterprises looking to expand their portfolio and establish long-term relationships with governmental and research organisations like Cefas.

## Notice

As part of business planning Cefas has the requirement to validate our business continuity, incident management, and recovery plans across our business. To ensure that these are current, accurate, effective, and complete, Cefas require the supplier to provide in the first year 3 quarterly virtual or on-site desktop exercises and an annual on-site live exercise. At the end of the first year the requirements will be evaluated for consideration of continuing with 3 quarterly exercises and an annual live or changing to 2 annual exercises, it is envisioned that the time and resources for 3 quarterly exercises will be equal to an annual exercise, however the bidder will need to confirm this in the pricing schedule. Requirement: 1. For year 1 to arrange, facilitate and manage quarterly desktop exercises and follow-up meetings/actions: 1.1. The quarterly desktop exercises will require the creation of a realistic scenario to be exercised in time jumps e.g. 1st hour real time, then 30 minute steps; 1st 30 min step jumps to 12hrs and 24hrs, 2nd 30 min step jumps to 24hrs. This will include the main Incident Management Team (IMT) or Disaster Recovery teams (DRT) (Gold, Silver and Bronze) or be focused on a single team (Gold, Silver or Bronze). The gold-silver-bronze command structure is a command hierarchy used for major operations by the emergency services of the United Kingdom. Some practitioners use the term strategic-tactical-operational command structure instead, but the different categories are equivalent. 1.2. The quarterly exercise must: 1.2.1. Include pre-exercise briefing 1.2.2. Validate the Incident Management structure in a response to an emergency 1.2.3. Enable the IMT or DRT, to practice their emergency response roles 1.2.4. Practice the functionality of the IMT or DRT in the event of a disaster 1.2.5. Provide an opportunity for the IMT or DRT to learn from the exercise and consider critical activities 1.2.6. Include feedback survey of those involved 1.3. At the end of year 1 for years 2 and 3 the exercise structure will be reviewed to determine if an extra annual exercise as per the requirements in section 2 below will be beneficial over 3 quarterly desktop exercises.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1beb22cc-d6ab-4aba-8108-7b3882dc93fc |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Sep 2024 |
| Submission deadline | 2 Sep 2024 |
| Future notice date | Not specified |
| Award date | 15 Sep 2024 |
| Contract period | 30 Sep 2024 - 1 Oct 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £66,000 |
| Lots value | Not specified |
| Awards value | £66,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CEFAS |
| Locality | LOWESTOFT |
| Post town | Norwich |
| Postcode | NR33 0HT |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH6 Suffolk |
| ITL 3 | TLH63 East Suffolk |
| Local authority | East Suffolk |
| Electoral ward | Kirkley & Pakefield |
| Westminster constituency | Lowestoft |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PGI - PROTECTION GROUP INTERNATIONAL |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services

### Codes

- 71621000 - Technical analysis or consultancy services

## Release History

- 20 Sep 2024 at 10:16 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/1beb22cc-d6ab-4aba-8108-7b3882dc93fc

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/1beb22cc-d6ab-4aba-8108-7b3882dc93fc
  20th September 2024 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/436b5e75-efad-4edf-9ceb-541971a4299c
  CEFAS24-107 Cefas_Short_Form_Contract FINAL SIGNED_Redacted

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-709e3fd0-ab22-433d-906c-874446b99e9b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-709e3fd0-ab22-433d-906c-874446b99e9b.json.