--- title: "Christmas Lights 2025 - 2027 (3 years) - Loughton Town Council" ocid: "ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f.json" source: "Contracts Finder" current_stage: "Tender" buyer: "LOUGHTON TOWN COUNCIL" published: "2025-01-23" --- # Christmas Lights 2025 - 2027 (3 years) - Loughton Town Council Buyer: LOUGHTON TOWN COUNCIL Current stage: Tender OCID: ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f.json) ## Summary Loughton Town Council is inviting qualified specialist contractors to tender for a three-year contract (2025-2027) for the seasonal Christmas lights. This opportunity falls under the industry category of "Electrical machinery, apparatus, equipment and consumables; lighting" and is located in Loughton, Essex. The key sites to be decorated include Loughton High Road, The Broadway, and Old Station Road, with additional specific requirements for the Forest Hall and Kings Green trees, and a display for Bricklamps Path. The tender process started on 23 January 2025, and submissions are due by 17:00 on 28 March 2025. The chosen supplier will begin the contract on 31 May 2025, with the contract ending on 31 January 2027. This tender presents a significant opportunity for businesses specialising in festive lighting and installation services. SMEs are highly encouraged to apply given the procurement method is an open procedure below the threshold, which often favours smaller organisations due to simpler and more accessible application processes. Businesses with expertise in LED lighting, storage solutions, and transportation, as well as the ability to design visually appealing street scenes, will find this contract particularly fruitful for demonstrating their capabilities and growing their portfolio within the public sector. ## Notice Following completion in 2024 of their existing contract, Loughton Town Council are inviting fully qualified specialist contractors to tender for a three-year contract term for the hire supply; installation; on-going service / testing; removal; storage; and transportation of their town seasonal Christmas lights. There are also currently string lights situated in the two trees to be dressed, which will need dismantling and the trees redressed as part of the overall street scene design. There are three locations in Loughton to be decorated, which are: * Loughton High Road * The Broadway * Old Station Road Site visits are strongly recommended to help visualise specification requirements. Our Services Manager is happy to facilitate these and can be contacted on the phone number or email address above. Visual images are required as part of the tender process to assist Councillors when considering and selecting their chosen design / supplier. The design needs to incorporate the columns; two trees; and a display feature in The Broadway, all as listed in Appendix A, and should include a mixture of braids and motifs. The Forest Hall and Kings Green trees will need existing string lighting removed and replaced with a new design. All lights are to be LED and static (not flashing). There will be no daily light up times required. The lights do not have a formal switch on event, but will be turned on at the agreed date each year and left on until after the festive season. They will then be dismantled on an agreed date each year, transported and stored by the contract provider. All columns are power sourced. The Forest Hall tree is power supplied by the nearest column. The tree at Kings Green will require the electrical installation to be tested. A display piece / decor is required above the entrance to Bricklamps Path in the Broadway, Debden. This has previously been a c5 metre centre piece with surrounding lights. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/86a0b9a5-357a-46b9-9840-ab4925207b77 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Jan 2025 | | Submission deadline | 28 Mar 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 May 2025 - 31 Jan 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £61,200 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LOUGHTON TOWN COUNCIL | | Locality | LOUGTON | | Post town | Ilford | | Postcode | IG10 2QZ | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH3 Essex | | ITL 3 | TLH35 West Essex | | Local authority | Epping Forest | | Electoral ward | Loughton St John's | | Westminster constituency | Epping Forest | | Delivery location | Not specified | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 51 - Installation services (except software) ### Codes - 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting - 51000000 - Installation services (except software) ## Release History - 23 Jan 2025 at 13:49 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/86a0b9a5-357a-46b9-9840-ab4925207b77 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/86a0b9a5-357a-46b9-9840-ab4925207b77 23rd January 2025 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d57198ef-8a13-4fce-9862-3d724b40c3b1 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/7e671cdc-fd8f-4341-b76c-50cd44ff5b3c List of Lights required ## Notice URLs - http://www.loughton-tc.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-7120ca77-4e0a-4452-98db-3e7a9973028f.json.