--- title: "Provision of a Health & Safety Management System" ocid: "ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7.json" source: "Contracts Finder" current_stage: "Award" buyer: "UNIVERSITY OF SOUTHAMPTON" published: "2020-08-07" --- # Provision of a Health & Safety Management System Buyer: UNIVERSITY OF SOUTHAMPTON Current stage: Award OCID: ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7.json) ## Summary The University of Southampton is overseeing the procurement for the "Provision of a Health & Safety Management System," classified under the CPV category for database and operating software package, with specific reference to health and safety services. The tender process is currently in the Award stage, having been published on 10th June 2020, with the contract period set to commence on 15th July 2020 and concluding on 30th September 2022. Interested suppliers had until 30th June 2020 to submit their bids via the electronic tendering tool, In-Tend, and must have been registered as a supplier to access the tender documentation and submit their proposals. This procurement represents a significant opportunity for businesses in the health and safety service sector and those providing software solutions within the specified industry. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) would be particularly well-suited to compete for this contract, enabling them to expand their market reach and contribute to an important compliance-related service for a major educational institution. Suppliers can leverage this chance to establish long-term partnerships with the University of Southampton and enhance their credentials in the public sector. ## Notice The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal. Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal. Further instructions for the submission of Invitation to Tender responses are below. To submit your return, please follow the instructions below: 1. Log In 2. Click 'Tenders' 3. Locate the relevant project 4. View Details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return. 8. Click the red "Submit Return" button. Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal. In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University. Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/d3527953-806e-4f2f-811d-088b5221e546 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Aug 2020 | | Submission deadline | 30 Jun 2020 | | Future notice date | Not specified | | Award date | 15 Jul 2020 | | Contract period | 30 Jul 2020 - 30 Sep 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | £100,976 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF SOUTHAMPTON | | Locality | SOUTHAMPTON | | Post town | Southampton | | Postcode | SO17 1BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ32 Southampton | | Local authority | Southampton | | Electoral ward | Portswood | | Westminster constituency | Southampton Test | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | CIVICA | ## CPV Codes ### Divisions - 48 - Software package and information systems - 71 - Architectural, construction, engineering and inspection services ### Codes - 48600000 - Database and operating software package - 71317200 - Health and safety services ## Release History - 7 Aug 2020 at 12:11 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/d3527953-806e-4f2f-811d-088b5221e546 - 10 Jun 2020 at 17:00 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/b808d79f-1d68-4395-8f92-47f1cd05c6b1 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/d3527953-806e-4f2f-811d-088b5221e546 7th August 2020 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/b808d79f-1d68-4395-8f92-47f1cd05c6b1 10th June 2020 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/universityofsouthampton ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-7137637e-bcff-4a78-baf7-f2bf3647cfe7.json.