--- title: "TD1814 - Commercial Off The Shelf (COTS) Software and Related Services: Microsoft" ocid: "ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769.json" source: "Contracts Finder" current_stage: "Award" buyer: "DERBY CITY COUNCIL" published: "2026-02-09" --- # TD1814 - Commercial Off The Shelf (COTS) Software and Related Services: Microsoft Buyer: DERBY CITY COUNCIL Current stage: Award OCID: ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769.json) ## Summary Derby City Council has awarded a contract extension for the provision of Commercial Off The Shelf (COTS) Software and Related Services focused on Microsoft products. This procurement falls under the Crown Commercial Service Framework RM6068, specifically Lot 3, which deals with Software and Associated Services. The contract is valued at approximately £11,694,565, following a modification allowed under Regulation 72(1)(b) of the Public Contracts Regulations 2015. The current contract, initially scheduled to end on 31 December 2026, has been extended by twelve months to conclude on 31 December 2027. This extension is necessary due to economic and technical considerations and aims to ensure interoperability with existing services. CDW Limited, headquartered in London, serves as the supplier, while the procurement process is in the award stage, as of 9 February 2026. This tender presents significant opportunities for businesses specialising in software packages and information systems. Companies with expertise in Microsoft software, particularly those with partnership status or those familiar with supporting local government reorganisations, will find this contract beneficial for growth. Although Derby City Council is not actively seeking small or medium enterprises (SMEs) or voluntary, community, and social enterprises (VCSEs) for this project, large-scale enterprises with robust service delivery capabilities are ideally suited to compete. This opportunity allows such businesses to strengthen their footprint in the public procurement sector and showcase their capacity to handle complex software service requirements efficiently. ## Notice TD1814 - Commercial Off The Shelf (COTS) Software and Related Services: Microsoft Additional information: TThe original contract (TD1814) was valued at PS9,719,565. The proposed modification of PS1,975,000 represents less than 50% of the original contract value and therefore complies with the financial thresholds in Regulation 72(1)(b) of the Public Contracts Regulations 2015. The modification relies on Regulation 72(1)(b), as the additional services have become necessary and were not included in the original procurement. A change of contractor is not viable due to economic and technical considerations, including interoperability with existing services, and would result in significant inconvenience and duplication of costs for the contracting authority. By extending the existing contract by 12 months, we will gain a clearer understanding of: (1) the precise deliverables required under the new contract; (2) the commercial implications of Local Government Reorganisation; and (3) how a Microsoft Partner can best support us through this process. This will enable us to shape the tender for the subsequent contract more effectively. The current contract ends 31 December 2026. The Modification will extend it to 31 December 2027. In accordance with best practice the Council will apply a 10 day voluntary standstill from the day of publication of this notice prior to awarding the extension. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/debea684-a33c-4ec4-a715-e76e37dd6f0c | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - Further Competition under the Crown Commercial Service Framework RM6068 Technology Products and Associated Services, Lot 3: Software and Associated Services | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Feb 2026 | | Submission deadline | 3 Dec 2021 | | Future notice date | Not specified | | Award date | 16 Dec 2021 | | Contract period | 29 Dec 2021 - 31 Dec 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £9,719,565 | | Lots value | Not specified | | Awards value | £21,414,130 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DERBY CITY COUNCIL | | Locality | DERBY | | Post town | Derby | | Postcode | DE1 2FS | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF11 Derby | | Local authority | Derby | | Electoral ward | Darley | | Westminster constituency | Derby South | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | CDW | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 9 Feb 2026 at 16:16 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/debea684-a33c-4ec4-a715-e76e37dd6f0c - 28 Feb 2023 at 09:23 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0d22ec28-d504-4797-b0bc-8f55c3e4cb89 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/debea684-a33c-4ec4-a715-e76e37dd6f0c 9th February 2026 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/0d22ec28-d504-4797-b0bc-8f55c3e4cb89 28th February 2023 - Awarded contract notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-716a73c0-3343-428c-ab5f-6eb4163db769.json.