--- title: "London Film Festival Gala Production Management" ocid: "ocds-b5fd17-71d95fe5-8e04-4d7b-a5b2-2563b1e87003" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-71d95fe5-8e04-4d7b-a5b2-2563b1e87003" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-71d95fe5-8e04-4d7b-a5b2-2563b1e87003.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-71d95fe5-8e04-4d7b-a5b2-2563b1e87003.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BFI" published: "2023-02-09" --- # London Film Festival Gala Production Management Buyer: BFI Current stage: Tender OCID: ocds-b5fd17-71d95fe5-8e04-4d7b-a5b2-2563b1e87003 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-71d95fe5-8e04-4d7b-a5b2-2563b1e87003) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-71d95fe5-8e04-4d7b-a5b2-2563b1e87003.json) ## Summary The BFI is seeking services for the "London Film Festival Gala Production Management" event, showcasing new films and cultural works to audiences across over 70 countries. This contract includes managing Gala venue installations and red carpet events at Southbank Centre's Royal Festival Hall. The contract period is from April 1, 2023, to March 31, 2025. The tender deadline is March 3, 2023, with a total contract value of £160,000 GBP. This opportunity by the BFI presents a chance for event management and promotional services companies to engage with a high-profile international event. Small and medium enterprises are particularly well-suited to compete for this contract, offering specialized services in cultural event organisation and promotional activities. Businesses aiming to expand their portfolio in the event services industry should consider participating in this tender to grow their operations. ## Notice BFI London Film Festival (LFF) is the UK's largest film festival and a major international film event. The Festival introduces the finest new British and international films, series and immersive art works to London and UK-wide audiences, attracts significant international industry participation which shines a spotlight on UK talent. Each year the festival shows work from over 70 countries, representing a variety of languages, genres and formal styles, with presentations ranging from intimate screenings and installations to major red carpet productions. The artistic programme is complemented by a rich range of talks and events for public and industry audiences. 1 Gala Venue Cinema Build and Fit Out Since 2021, the BFI London Film Festival has presented its Gala programme at Southbank Centre's Royal Festival Hall. The festival installs an 18m screen, state-of-the-art sound and projectors, to transform the auditorium into a screening venue for the 12 days of the festival. Project Management of the installation of screen, draping, sound and broader fit-out are all within the scope of this contract. Projection of screenings throughout the festival is managed by BFI in-house technical teams. 2 Red Carpet Cinema and Event Production Across the duration of the 12 days, the festival hosts between 22 and 26 red carpet premieres at our partner gala venue, Southbank Centre's Royal Festival Hall, and occasionally, broader festival venues. The red carpet events feature UK, European and World premieres with on-stage A-list talent introductions. A number of the red carpet premieres are sponsored or in association with the festival's partners, including principle partner American Express. The scale of the events vary in size and activity. Traditionally, Opening, Closing and Sponsored Gala events host larger red carpet premieres with sizeable A-list talent parties and often with the use of CCTV, bespoke theming and production builds, and UK-wide satellite broadcasts. The red carpet events are high profile media events, with an audience of up to 2300, comprising filmmakers, industry professionals, talent, and the public. Red carpet media management forms the basis of a separate agency contract. Post-Screening receptions take place for Opening, Closing and Sponsored Galas at a landmark London Venue. These receptions do not form part of this contract scope. Additional information: To take part in this tender, please visit our website, at https://in-tendhost.co.uk/bfi/aspx/Tenders/Current , where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal. Is a Recurrent Procurement Type? : Yes ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/405af8d0-0c47-4f52-adee-113e196e3a1a | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Feb 2023 | | Submission deadline | 3 Mar 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Apr 2023 - 31 Mar 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £160,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BFI | | Locality | WATERLOO | | Post town | South East London | | Postcode | SE1 8XT | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI45 Lambeth | | Local authority | Lambeth | | Electoral ward | Waterloo & South Bank | | Westminster constituency | Vauxhall and Camberwell Green | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79342200 - Promotional services - 79952000 - Event services - 79952100 - Cultural event organisation services ## Release History - 9 Feb 2023 at 14:48 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/405af8d0-0c47-4f52-adee-113e196e3a1a - 9 Feb 2023 at 14:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/405af8d0-0c47-4f52-adee-113e196e3a1a ## Documents - https://www.contractsfinder.service.gov.uk/Notice/405af8d0-0c47-4f52-adee-113e196e3a1a 9th February 2023 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/bfi/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/bfi/aspx/Tenders/Current ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-71d95fe5-8e04-4d7b-a5b2-2563b1e87003. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-71d95fe5-8e04-4d7b-a5b2-2563b1e87003.json.