---
title: "INVITATION TO TENDER FOR THE PROVISON OF PROPERTY/ARCHIVE SYSTEM IMPLEMENTATION"
ocid: "ocds-b5fd17-72418cd4-21ad-4ec5-98f8-2487a07acbea"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-72418cd4-21ad-4ec5-98f8-2487a07acbea"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-72418cd4-21ad-4ec5-98f8-2487a07acbea.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-72418cd4-21ad-4ec5-98f8-2487a07acbea.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "WEST MERCIA POLICE PROCUREMENT DEPARTMENT"
published: "2021-10-14"
---

# INVITATION TO TENDER FOR THE PROVISON OF PROPERTY/ARCHIVE SYSTEM IMPLEMENTATION

Buyer: WEST MERCIA POLICE PROCUREMENT DEPARTMENT  
Current stage: Award  
OCID: ocds-b5fd17-72418cd4-21ad-4ec5-98f8-2487a07acbea

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-72418cd4-21ad-4ec5-98f8-2487a07acbea)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-72418cd4-21ad-4ec5-98f8-2487a07acbea.json)

## Summary

The West Mercia Police Procurement Department is inviting tenders for the implementation of a Property/Archive system, aimed at enhancing their operational efficiency. This procurement falls under the IT software package category and is based in the West Midlands, United Kingdom. The tender process has been completed as of October 14, 2021, with the contract awarded to KIM Software Solutions Ltd on June 11, 2021. The contract is set to commence on September 2, 2021, and will run for three years, with an option for a two-year extension based on performance and pricing considerations. The procurement method used was an open procedure, and the contract value is estimated at £500,000.

This tender provides a significant opportunity for businesses specialising in IT software solutions and services, especially those with experience in the policing sector or similar fields, as the solution needs to be thoroughly tested to mitigate operational risks. Companies that are adept at software support and implementation services, particularly those with a strong background in data migration and management, would be well-positioned to compete effectively for this contract. The scope of work involves implementing a comprehensive data analysis and migration strategy, allowing for substantial business growth in the public sector context.

## Notice

The West Mercia Police & Crime Commissioner and The Warwickshire Police & Crime Commissioner (the Authority) invites you to tender for the provision of Property/Archive system implementation. The solution needs to be tried and tested in the policing environment or equivalent to minimise any risk of operational impact. The Contract will be with a single supplier to commence on date of Purchase Order and shall run for a period of 3 years with an option to extend for a further 2 x 12 months at the Authority's discretion following a review of the service. This extension period shall be subject to: * The organisational requirements of the Authority. * The Contractor maintaining levels of performance which are acceptable to the Authority throughout the preceding contract period. * The Contractor offering levels of pricing and value which are acceptable to the Authority for the extension period. For the PMS aspect of the tender, it is required that the successful contractor will (as part of the implementation services) complete a comprehensive data analysis to allow for the identification of West Mercia and Warwickshire data within the current PMS platform for migration to two standalone (separate) platforms and contracts for each Authority. The ARMS platform will continue to be utilised on a "joint" use basis and therefore there is no requirement for the data to be split but still requires the current data to be migrated to the new platform. West Mercia will be the main contracting party with Warwickshire requiring continued access, due to Warwickshire utilising the Central Property Store with no current plans to replicate this elsewhere. The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen. Interested bidders will be notified of any changes as required

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1355f09f-972f-47dc-a613-6d83b97644c9 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Oct 2021 |
| Submission deadline | 15 Jan 2021 |
| Future notice date | Not specified |
| Award date | 10 Jun 2021 |
| Contract period | 1 Sep 2021 - 1 Sep 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £500,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST MERCIA POLICE PROCUREMENT DEPARTMENT |
| Locality | WORCESTER |
| Post town | Worcester |
| Postcode | WR3 8SP |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG12 Worcestershire CC |
| Local authority | Wychavon |
| Electoral ward | North Claines & Salwarpe |
| Westminster constituency | Droitwich and Evesham |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KIM SOFTWARE SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48517000 - IT software package
- 72260000 - Software-related services
- 72261000 - Software support services

## Release History

- 14 Oct 2021 at 10:22 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/1355f09f-972f-47dc-a613-6d83b97644c9

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/1355f09f-972f-47dc-a613-6d83b97644c9
  14th October 2021 - Awarded contract notice on Contracts Finder
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35655&B=BLUELIGHT
  Additional data
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30493
  User / Company

## Notice URLs

- http://www.westmercia.police.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-72418cd4-21ad-4ec5-98f8-2487a07acbea. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-72418cd4-21ad-4ec5-98f8-2487a07acbea.json.