---
title: "Archive Management System"
ocid: "ocds-b5fd17-7243888f-d9b0-4abf-b7c2-e2fa4e4744e6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-7243888f-d9b0-4abf-b7c2-e2fa4e4744e6"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-7243888f-d9b0-4abf-b7c2-e2fa4e4744e6.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-7243888f-d9b0-4abf-b7c2-e2fa4e4744e6.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "GLOUCESTERSHIRE COUNTY COUNCIL"
published: "2021-01-11"
---

# Archive Management System

Buyer: GLOUCESTERSHIRE COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-7243888f-d9b0-4abf-b7c2-e2fa4e4744e6

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## Summary

The procurement process for an Archive Management System has been completed by Gloucestershire County Council, located in Gloucester, United Kingdom. This initiative falls under the archive services category and was conducted through an open procurement method. The tender was published on 30th September 2020, with a closing date for submissions on 30th October 2020. The awarded contract is valued at £69,000 and commenced on 6th January 2021, with a duration set until 5th January 2031.

This contract offers significant opportunities for businesses, particularly those specialising in archive management solutions and related services. Companies that provide Commercial Off The Shelf (COTS) software, especially with ISAD (G) compliance for catalogue management, would be well-positioned to compete in similar future tenders. Additionally, small to medium enterprises (SMEs) that can demonstrate capability in managing large data sets and facilitating public access to archives are encouraged to engage with such contracts to foster business growth.

## Notice

Gloucestershire Archives wishes to procure a Commercial Off The Shelf (COTS) archive management system. The Council currently use CALM and CALMview systems from Axiell to manage, identify, locate and access the archives, and have nearly 900,000 catalogue entries. We require an ISAD (G) compliant system to give Gloucestershire Archive staff full intellectual control over the collections, including accessioning, cataloguing, care of collections and physical management of collections. We also need to facilitate public access to documents including enquiries about collections and production of archives

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/cf2adea5-e468-4316-99ce-e9d25009d37d |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Jan 2021 |
| Submission deadline | 30 Oct 2020 |
| Future notice date | Not specified |
| Award date | 16 Dec 2020 |
| Contract period | 6 Jan 2021 - 5 Jan 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £89,000 |
| Lots value | Not specified |
| Awards value | £69,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GLOUCESTERSHIRE COUNTY COUNCIL |
| Locality | GLOUCESTER |
| Post town | Gloucester |
| Postcode | GL1 3DW |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK73 Gloucestershire CC |
| Local authority | Gloucester |
| Electoral ward | Kingsholm and Wotton |
| Westminster constituency | Gloucester |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | METADATIS |

## CPV Codes

### Divisions

- 92 - Recreational, cultural and sporting services

### Codes

- 92512000 - Archive services

## Release History

- 11 Jan 2021 at 16:34 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/cf2adea5-e468-4316-99ce-e9d25009d37d
- 30 Sep 2020 at 11:39 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/49065a89-e0aa-4af6-a6b3-c3f587a67770

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/cf2adea5-e468-4316-99ce-e9d25009d37d
  11th January 2021 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/49065a89-e0aa-4af6-a6b3-c3f587a67770
  30th September 2020 - Opportunity notice on Contracts Finder

## Notice URLs

- https://www.gloucestershire.gov.uk/archives

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-7243888f-d9b0-4abf-b7c2-e2fa4e4744e6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-7243888f-d9b0-4abf-b7c2-e2fa4e4744e6.json.