--- title: "Secretary to Cabinet Member AA" ocid: "ocds-b5fd17-72515793-42f5-481e-8a10-0adf88144384" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-72515793-42f5-481e-8a10-0adf88144384" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-72515793-42f5-481e-8a10-0adf88144384.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-72515793-42f5-481e-8a10-0adf88144384.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SANDWELL METROPOLITAN BOROUGH COUNCIL" published: "2021-07-28" --- # Secretary to Cabinet Member AA Buyer: SANDWELL METROPOLITAN BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-72515793-42f5-481e-8a10-0adf88144384 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-72515793-42f5-481e-8a10-0adf88144384) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-72515793-42f5-481e-8a10-0adf88144384.json) ## Summary Sandwell Metropolitan Borough Council is currently managing an open procurement process for the role of 'Secretary to Cabinet Member AA', classified under the supply services of personnel including temporary staff. The tender was published on 28th July 2021, and the application deadline is set for 2nd August 2021. The contract period is expected to commence on 8th August 2021 and extend until 31st October 2021. The role can be carried out from home or the Sandwell Council House, and candidates must be available to start as soon as possible, with an expected pay rate of £12.95 per hour. This tender presents a significant opportunity for agencies specialising in recruitment and temporary staffing, particularly those experienced in local authority roles. Businesses with capabilities in providing experienced personal assistants, particularly those familiar with confidential administrative processes and governmental structures, would be well-suited to compete for this contract. The procurement process follows an open procedure below the threshold, allowing for a range of applicants to submit their proposals, and is a chance for agencies to expand their service offerings within the public sector. ## Notice Job role: Secretary to Cabinet Member Rate of pay: ?12.95 PAYE Hours: 18.5 hours- Monday- Friday approx. 3.5 hours a day (various days of the week in the office) Location: Home working/ Sandwell Council House Contract Type: Agency IR35: This role falls inside of IR35 legislation. Candidates should be available to start ASAP. Job Description and Personnel Specification are attached, which also provides more information above the role. Brief description: Urgent requirement: PA to Cabinet Member. The role will require you to work closely with the Secretary to the Leader and the Secretary to the Deputy Leader and four other PA's in the department. The most important aspect of the role is the need for confidentiality. You will have experience of being a PA at Senior management/ Director level with excellent organisational skills and the ability to act on your own initiative. You will have Local Authority experience. You will be flexible in your approach to fit in with the requirements of the Cabinet member. Currently the team of secretaries attend the office on Wednesdays. You will be required to attend the office on other days when there are Cabinet meetings taking place. The role of a Cabinet Secretary is a none political role and there is a protocol in place that governs this: o To undertake duties as Personal Assistant to the Cabinet Member o Deal with all telephone enquiries o Provide professional reception service, receiving and directing all visitors o Maintain an electronic appointment diary o To ensure Cabinet Member has all papers electronically for meeting. (If necessary paper copies can be provided) o Typing all letters, reports, briefings o Organisation of Portfolio briefing meetings and other meetings as required o Attend briefings and take action notes/minutes and follow through actions with Officers to conclusion o Attend any other meetings as and when required, prepare paperwork and take minutes o To research and respond to enquiries by Chief Officers, Cabinet Members, other Members of the Council MP's and Senior Officers o Deal with all correspondence, complaints, enquiries including Portfolio and Ward Casework o Keep an electronic spreadsheet of all casework enquiries o Deal with external agencies and where appropriate undertake booking of conferences travel arrangements for conference, seminars including accommodation o To co-ordinate the preparation of speeches and presentations o Be adaptable and flexible in your approach o The ability to build and maintain good working relationships. If you meet the above criteria we would love to hear from you. Please can the agencies send over a CV, 2x up to date references and a copy of Terms and Conditions. You will also need to include your agency on cost details to each submission. Stated rates must be inclusive of all known costs. Please... ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/deb64ce4-16d4-47c4-a697-1978205b3176 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Jul 2021 | | Submission deadline | 2 Aug 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 8 Aug 2021 - 31 Oct 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £2,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SANDWELL METROPOLITAN BOROUGH COUNCIL | | Locality | WEST MIDLANDS | | Post town | Birmingham | | Postcode | B70 8SZ | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG37 Sandwell | | Local authority | Sandwell | | Electoral ward | West Bromwich Central | | Westminster constituency | West Bromwich | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79620000 - Supply services of personnel including temporary staff ## Release History - 28 Jul 2021 at 15:50 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/deb64ce4-16d4-47c4-a697-1978205b3176 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/deb64ce4-16d4-47c4-a697-1978205b3176 28th July 2021 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/sandwellmbc/aspx/ Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-72515793-42f5-481e-8a10-0adf88144384. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-72515793-42f5-481e-8a10-0adf88144384.json.