---
title: "Building Access Management System Replacement and Modernisation"
ocid: "ocds-b5fd17-72781d4c-de75-457e-afe3-c62999919ce0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-72781d4c-de75-457e-afe3-c62999919ce0"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-72781d4c-de75-457e-afe3-c62999919ce0.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-72781d4c-de75-457e-afe3-c62999919ce0.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LONDON BOROUGH OF HACKNEY"
published: "2025-02-26"
---

# Building Access Management System Replacement and Modernisation

Buyer: LONDON BOROUGH OF HACKNEY  
Current stage: Award  
OCID: ocds-b5fd17-72781d4c-de75-457e-afe3-c62999919ce0

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-72781d4c-de75-457e-afe3-c62999919ce0)  
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## Summary

The London Borough of Hackney has successfully completed the tender process for the contract titled "Building Access Management System Replacement and Modernisation". This procurement falls under the industry category "Repair and maintenance services of electrical and mechanical building installations" with additional classifications including "Repair and maintenance services of security equipment" and "Access control system". The contract, valued at £529,168, was awarded to Hall & Kay Fire Services Ltd. The project, located in London, will replace the current legacy physical access control system across multiple buildings with a new enterprise-level system. The contract period will start on 1st March 2025 and end on 28th February 2028. The procurement method used was a restrictive procedure, and the tender process concluded with the award stage on 26th February 2025.

This tender creates significant opportunities for businesses specialising in advanced access control systems and related services. Companies with capabilities in software development, hardware control equipment, and system integration stand to benefit. Additionally, firms offering reactive maintenance services could find this contract advantageous. The London Borough of Hackney's in-house access control engineering department will handle most of the system's maintenance, requiring external support only occasionally. Suppliers with expertise in multi-system integration, secure data communication, and innovative access solutions like mobile and QR code access controls will find this tender particularly suitable for business growth.

## Notice

The London Borough of Hackney is seeking a new Multi-Building Enterprise Level Physical Access Control System to replace its current legacy system. The project will require new software and control equipment hardware. The new system should be capable of, but not limited to the following functionality: Full access control functionality including photo badging card production Unlimited scalability Hybrid hardware communication connectivity Extensive onsite I/O logic processing Cloud software and app operating capabilities Secure system wide data and communication encryption Software integration capabilities with other systems OSDP card reader connectivity allowing for card to cloud encryption Mobile phone access control capabilities QR code access control capabilities The London Borough of Hackney operates its own in-house access control engineering department, which will be responsible for reactive works & maintenance of the new system. A reactive only (occasionally required) engineer callout facility is also required as part of the tender.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/33da7a11-26e2-41e7-bdaf-896d2f271ee0 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Feb 2025 |
| Submission deadline | 15 Jul 2024 |
| Future notice date | Not specified |
| Award date | 26 Feb 2025 |
| Contract period | 1 Mar 2025 - 28 Feb 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £529,168 |
| Lots value | Not specified |
| Awards value | £529,168 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LONDON BOROUGH OF HACKNEY |
| Locality | HACKNEY |
| Post town | East London |
| Postcode | E8 1DY |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI41 Hackney and Newham |
| Local authority | Hackney |
| Electoral ward | Hackney Central |
| Westminster constituency | Hackney South and Shoreditch |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HALL & KAY FIRE SERVICES |

## CPV Codes

### Divisions

- 42 - Industrial machinery
- 50 - Repair and maintenance services

### Codes

- 42961100 - Access control system
- 50610000 - Repair and maintenance services of security equipment
- 50710000 - Repair and maintenance services of electrical and mechanical building installations

## Release History

- 26 Feb 2025 at 11:21 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/33da7a11-26e2-41e7-bdaf-896d2f271ee0

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/33da7a11-26e2-41e7-bdaf-896d2f271ee0
  26th February 2025 - Awarded contract notice on Contracts Finder
- https://procontract.due-north.com/Advert?advertId=497b1bf3-c628-ef11-812c-005056b64545
  Advert

## Notice URLs

- http://www.hackney.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-72781d4c-de75-457e-afe3-c62999919ce0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-72781d4c-de75-457e-afe3-c62999919ce0.json.