--- title: "Provision of a new video-teleconferencing and court recording system for the Sovereign Base Area Courts" ocid: "ocds-b5fd17-72c4f114-c649-460d-8796-0b206db26702" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-72c4f114-c649-460d-8796-0b206db26702" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-72c4f114-c649-460d-8796-0b206db26702.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-72c4f114-c649-460d-8796-0b206db26702.json" source: "Contracts Finder" current_stage: "Planning" buyer: "MINISTRY OF DEFENCE" published: "2024-06-13" --- # Provision of a new video-teleconferencing and court recording system for the Sovereign Base Area Courts Buyer: MINISTRY OF DEFENCE Current stage: Planning OCID: ocds-b5fd17-72c4f114-c649-460d-8796-0b206db26702 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-72c4f114-c649-460d-8796-0b206db26702) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-72c4f114-c649-460d-8796-0b206db26702.json) ## Summary The Ministry of Defence is planning a tender for the provision of a new video-teleconferencing and court recording system for the Sovereign Base Area Courts. The tender is in the planned stage with a future notice date set for July 1, 2024. The contract period is from October 1, 2024, to September 30, 2029. The total contract value is £510,000. Interested parties should take note of the pre-market engagement call scheduled for June 26, 2024, which will provide an overview of project requirements and objectives. This procurement opportunity presents a chance for businesses to engage with the Ministry of Defence in installing advanced video-conferencing equipment in the UK Sovereign Base Area judicial courts on the island of Cyprus. Suitable businesses with expertise in hardware installation, software development, and user training services are encouraged to participate. The successful contractor will need to deliver the solution by March 31, 2025, and the intended award date is October 2024 to facilitate implementation within the specified timeline. ## Notice ****UPDATE**** INVITATION TO A PRE-MARKET ENGAGEMENT CALL Further to the details contained in this Prior Information Notice, the SBAA and UK Strategic Command Commercial are pleased to invite interested potential tenderers to a pre-market engagement call. Event details - Date: Wednesday, 26 June 2024 - Time: 2.45 pm EET (12.45 pm GMT) - Duration: 1hr 45 min - Platform: Microsoft Teams The call will provide an overview of the project requirements and objectives and will offer a forum for potential suppliers to ask questions and provide feedback on the proposed procurement process. Agenda: - Introduction - Overview of the SBA Administration and Courts - Overview of the requirement - Project management requirements - Technical requirements - User training and support services - Commercial overview How to register: Please confirm your attendance by email to UKStratCom-Comrcl-BFC@mod.gov.uk Please include in your email, the following details for each person attending the call: - Name - Contact email - Position and title - The registered company name - Company web page URL The above information will provide the necessary details to add you to the call and supply some ancillary information that will help us to understand the background of the companies interested in fulfilling the requirements. If you have any enquiries about the call, please contact UKStratCom-Comrcl-BFC@mod.gov.uk Many thank Kind regards, Sam Hunt Commercial Officer *****ORIGINAL NOTICE***** This notice has been published to alert the market to an upcoming competitive tender, that British Forces Cyprus intend to launch in July 2024. The Sovereign Base Area Administration are seeking a 3rd party contractor to install a new video-teleconferencing and court recording system into the UK Sovereign Base Area (SBA) judicial courts on the island of Cyprus. The successful contractor will provide a solution that includes: - installation of new hardware (cameras, microphones, speakers, screens) - software to support: a) a live-link facility to link all 4 court areas in Dhekelia (court room and sensitive suite) and Episkopi (court room and sensitive suite) and remote access via the internet b) cloud storage of recorded court proceedings - Initial user-training - ongoing maintenance and support The new solution must be operational by 31 March 2025 at the latest and the intended award is October 2024 in order to allow sufficient time for implementation of the new solution. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b22497ca-b942-4ab7-8a46-4ea314e9c8f8 | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Jun 2024 | | Submission deadline | Not specified | | Future notice date | 1 Jul 2024 | | Award date | Not specified | | Contract period | 30 Sep 2024 - 30 Sep 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £510,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF DEFENCE | | Locality | EPISKOPI | | Post town | Not specified | | Postcode | BF1 2AS | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | Not specified | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment ### Codes - 32232000 - Video-conferencing equipment ## Release History - 13 Jun 2024 at 06:48 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/b22497ca-b942-4ab7-8a46-4ea314e9c8f8 - 7 May 2024 at 07:07 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/b22497ca-b942-4ab7-8a46-4ea314e9c8f8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b22497ca-b942-4ab7-8a46-4ea314e9c8f8 13th June 2024 - Future opportunity notice on Contracts Finder ## Notice URLs - https://www.contracts.mod.uk/web/login.html ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-72c4f114-c649-460d-8796-0b206db26702. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-72c4f114-c649-460d-8796-0b206db26702.json.