--- title: "Rushmoor Borough Council - Union Yard - Polden Studios Purpose Built Student Accommodation - Property Management Services" ocid: "ocds-b5fd17-736e4f1f-218d-4e99-aaa6-52d3f99b6c1d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-736e4f1f-218d-4e99-aaa6-52d3f99b6c1d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-736e4f1f-218d-4e99-aaa6-52d3f99b6c1d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-736e4f1f-218d-4e99-aaa6-52d3f99b6c1d.json" source: "Contracts Finder" current_stage: "Tender" buyer: "RUSHMOOR BOROUGH COUNCIL" published: "2024-04-04" --- # Rushmoor Borough Council - Union Yard - Polden Studios Purpose Built Student Accommodation - Property Management Services Buyer: RUSHMOOR BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-736e4f1f-218d-4e99-aaa6-52d3f99b6c1d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-736e4f1f-218d-4e99-aaa6-52d3f99b6c1d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-736e4f1f-218d-4e99-aaa6-52d3f99b6c1d.json) ## Summary Rushmoor Borough Council is seeking tenders for the management of a new build student accommodation development, Polden Studios, located in Aldershot, Hampshire. The accommodation consists of 128 bedrooms for University of the Creative Arts students. The procurement aims to appoint a supplier by 3rd June 2024, with a contract term from 17th June 2024 to 31st July 2027, extendable up to a maximum of 10 years. The estimated budget for year 1 is approximately £400,000, decreasing to £350,000 per year thereafter, excluding inflation adjustments. This procurement presents opportunities for businesses in the building and facilities management services industry. SMEs and VCSEs are encouraged to participate. The tender is an open procedure, with a tender period closing on 7th May 2024. Successful bidders will provide property management, facilities management, HR, and other related services as detailed in the procurement documents. Businesses skilled in property management and student accommodation services are well-suited to compete for this contract, offering a chance for sustainable business growth. ## Notice Rushmoor Borough Council ('the Council') is inviting tenders from suitably qualified and experienced suppliers for the management of a new build 128-bedroom student accommodation development, Polden Studios, located within Aldershot, Hampshire. The accommodation is split into eighteen clusters comprising six to eight bedrooms, each with en-suite. Polden Studios forms part of the wider Union Yard development scheme comprising a mix of residential apartments and new commercial floorspace. The scheme is currently under construction and is due for completion in July 2024. The Polden Studios development will open from the 13th September 2024 and will provide accommodation to students studying at the University of the Creative Arts (the 'University') in Farnham. The Council has entered into a Nominations agreement with the University which will provide exclusive access to the accommodation for University's students. The successful supplier will be appointed via a property management agreement on a management fee basis whereby occupancy risk for take up of the accommodation is held by the University. The supplier will be paid an agreed management fee for delivery of the required services plus, in order to drive performance & efficiency, an agreed % of the net operating income. The detailed service requirements that the supplier will be required to undertake are set out within Specification - PMA document accessible within the procurement documents issued via the Council's SEBP/Pro-Contract e-sourcing system. The service requirements can be summarised as follows: * Property Management * Mobilisation & Leasing * Facilities Management * HR * Business Plan * Health & Safety * Tenancy Process & Referencing * Asset Management Support * Building Surveying & Project Management (at option of the Council) * Sustainability / Environmental * Utilities * Insurance * CRM * Marketing & PR * Tax * Property Accounting The Council is targeting to have awarded the contract to the successful supplier by 3rd June 2024 to allow for mobilisation in advance of the opening date of 13th September 2024. The initial contract term will run for approx. 3 years from 17th June 2024 to 31st July 2027. The contract may then be extended in increments of generally no less than 1 year by a further 7 years to a maximum total term duration of 10 years, subject to the agreement and performance of both parties. The Council's estimated budget for delivery of the services - inclusive of the operator management fee and incentives - is approx. PS400,000 for year 1 of the contract, in view of one-off mobilisation costs, and PS350,000 per year thereafter. These figures are exclusive of any future increases linked to inflation and / or changes in law. The procurement programme, which has been scheduled in order to launch operations at the newly refurbished sites as soon as possible, is set out in the Invitation to Tender (ITT) document. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f7436784-32e0-4a8e-bb7c-bcde96303cf8 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Apr 2024 | | Submission deadline | 7 May 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 16 Jun 2024 - 31 Jul 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,550,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | RUSHMOOR BOROUGH COUNCIL | | Locality | FARNBOROUGH | | Post town | Guildford | | Postcode | GU14 7JU | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ37 North Hampshire | | Local authority | Rushmoor | | Electoral ward | Empress | | Westminster constituency | Aldershot | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79993000 - Building and facilities management services ## Release History - 4 Apr 2024 at 18:18 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f7436784-32e0-4a8e-bb7c-bcde96303cf8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/f7436784-32e0-4a8e-bb7c-bcde96303cf8 4th April 2024 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.rushmoor.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. 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