--- title: "Secure Student Document and Verification System - AWARD" ocid: "ocds-b5fd17-73729a48-0833-45dc-a32f-178c42018d55" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-73729a48-0833-45dc-a32f-178c42018d55" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-73729a48-0833-45dc-a32f-178c42018d55.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-73729a48-0833-45dc-a32f-178c42018d55.json" source: "Contracts Finder" current_stage: "Award" buyer: "UNIVERSITY OF HERTFORDSHIRE" published: "2023-06-12" --- # Secure Student Document and Verification System - AWARD Buyer: UNIVERSITY OF HERTFORDSHIRE Current stage: Award OCID: ocds-b5fd17-73729a48-0833-45dc-a32f-178c42018d55 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-73729a48-0833-45dc-a32f-178c42018d55) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-73729a48-0833-45dc-a32f-178c42018d55.json) ## Summary The University of Hertfordshire is conducting a tender exercise for a Secure Student Document and Verification System in the services category. The total contract value is £500,000 GBP, and the contract will last five years, starting on March 1, 2023, and ending on February 28, 2028. The procurement method used is an open procedure with the tender period closing on January 3, 2023. The buying organisation is the University of Hertfordshire located in Hertfordshire, United Kingdom. This tender presents an opportunity for businesses specialising in industry-specific software packages to compete in providing a Secure Student Document and Verification System. Small and medium-sized enterprises (SMEs) would be suited for this opportunity as the tender explicitly notes suitability for SMEs. As the contract demands an externally hosted cloud-based solution, businesses with expertise in cloud technologies and data protection compliance, including GDPR, would be well-positioned to engage with this procurement process. ## Notice The University of Hertfordshire is conducting a tender exercise to set up a contract with the successful bidder for a Secure Student Document and Verification System to the University and all group companies. The contract duration is for a maximum of five years (this is subject to satisfactory performance of the contract). The contract will be reviewed against the key performance indicators at the contract management meetings on a monthly basis during the first six months then on a quarterly basis thereafter. The University is seeking to implement a system that will produce both hard copy and digital documents in a secure environment. The system will verify certificates, transcripts, awards, grades and dates of attendance, and be able to produce digital or hard copies which the student/graduate can access on a self-service basis. Suppliers are required to offer an externally hosted solution (cloud based). All University policies and regulations relating to information, security, data management, systems and services, will apply to any contracts resulting from this tender. Suppliers are required to provide evidence of their policies and compliance with Data Protection Legislation, GDPR and any other relevant Legislation. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Jun 2023 | | Submission deadline | 3 Jan 2023 | | Future notice date | Not specified | | Award date | 15 Mar 2023 | | Contract period | 1 Mar 2023 - 28 Feb 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £500,000 | | Lots value | Not specified | | Awards value | £201,750 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF HERTFORDSHIRE | | Locality | HERTFORDSHIRE | | Post town | St Albans | | Postcode | AL10 9AB | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH26 North and East Hertfordshire | | Local authority | Welwyn Hatfield | | Electoral ward | Hatfield South West | | Westminster constituency | Welwyn Hatfield | | Delivery location | TLJ South East (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | ADVANCED SECURE TECHNOLOGIES | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package ## Release History - 12 Jun 2023 at 09:47 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 - 12 Jun 2023 at 09:47 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 - 12 Jun 2023 at 09:47 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 - 12 Jun 2023 at 09:47 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 - 12 Jun 2023 at 09:45 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 - 12 Jun 2023 at 09:45 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 - 12 Jun 2023 at 09:45 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 - 12 Jun 2023 at 09:45 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 - 12 Jun 2023 at 09:45 - AwardUpdate - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 - 12 Jun 2023 at 09:43 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/321a3aaf-e6e2-4a92-89f2-e20c87f12aa5 12th June 2023 - Awarded contract notice on Contracts Finder ## Notice URLs - http://www.herts.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-73729a48-0833-45dc-a32f-178c42018d55. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-73729a48-0833-45dc-a32f-178c42018d55.json.